Toronto NARALO Events Organzsing Committee call

Date: Wednesday, 26 September 2012

Time: 19:00 UTC (for the time in various timezones click here)

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Participants:

Apologies:

Staff:

 

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Summary Minutes: Summary Minutes 26 September 2012 

Action Items:        Action Items 26 September 2012       

Transcript:     Transcript 26 September 2012       

Chat:        Chat 26 September 2012        

Recording: ENGLISH   

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A G E N D A

1. Welcome and Roll Call  - Staff (2 mins)

2. Review and Adoption of the Agenda - Garth (2 min)

3. Discussion of NARALO Toronto Event Activities  - All (30 mins)

a. NARALO RALO Anniversary/Outreach Event (Regatta Room & Time)

i. See NARALO RALO Anniversary webpage

i. Sponsorship update (What currency was Afilias quoting in? EUR or USD? How much is final amt?) ~GB

ii. Invitations to Keynote and other Speakers

• Garth needs contact info/introductions to speakers to get their topics etc. Also need Bios for each. ~GB

iii. Multi-media for the Outreach event - Update

Olivier needs list (?) ~GB

Staff: Delete "coordination" column in Agenda table - COMPLETED

b. NARALO Capacity Building Meetings

i.Tentative topics of the Fellowship Meetings in Toronto: cyber security in developing nations, implementation of IPv6, DNSsec, Stakeholder Services and Relations, IDN gTLDs,  IDN ccTLDs, Policy development – how to get developing nations involved, impact of Internet Governance within ICANN

ii. Development of Capacity Building Session agendas - topics and speakers

*Streamline information flow: how meetings/calls are broadcast, meeting data reorganization, plain-speak for newcomers, top-down review for newcomers, simpler application process, travel funding details, +other ideas+ ~GB

*What types of new members should be recruited?

*Simple and meaningful terms that cross EN/ES/FR

*Reaching out to Bermuda

*Expanding in the U.S. and Canada

*Speeding up/Simplifying ALS membership: Better Application, Examination of the Process, Probationary membership

*Media: Simplifying and streamlining web interface. NARALO Facebook and Twitter.

 

*YELLOW: how do we publicize this? Do we want other RALO's wearing yellow too? ~GB

Text from Budget Request:

We will be scheduling four, two hour educational sessions to run before each day of the

ICANN meeting in order to bring people up to speed on ICANN Policy, hear from the chairs of each AC and SO,

develop a Communication Strategy and to plan for the future of the RALO.

• Monday - Cross-RALO Dispute Resolution (Session facilitated by Chris LaHatte)
• Tuesday - (Sally Costerton?) ~GB
• Wednesday
• Thursday

c. NARALO Table Top Display in ICANN Village

i. ICANN information booth can be used - What technical requirements are needed?

*Slideshow in development, focus on details of RALO engagement and application process ~GB

*Web page with better representation of who we are: A structure with names, photos, and video links

3. Update on Promotional Items - All/Staff (15 min)

a. NARALO banner - Reprinted banner

b. Invitation postcards - See draft postcard

c. Meeting Guide text - See text in draft Meeting Guide (page 7)

d. Brochures - Update: Staff are bringing: 100 EN and 50 each of ES and FR.

4. Planning the Logistics - Update from Staff -  Staff (5 min)

a. Review of NARALO Toronto Events Budget Spreadsheet

b. Update from Constituency Travel - Pending issues

c. Creation of mailing list for NARALO Toronto Events Participants - Completed (see:naralo-toronto-request@icann.org)

5. Next Steps

This meetings action items