Rule(s)
- 13.1 The ALAC shall meet physically at all ICANN meetings, and virtually by mailing lists and conference calls. Ordinarily, at least one conference call per month will be held.
- 13.2 At least 7 (seven) days before each meeting or conference call, the Chair will post a proposal for the agenda of the meeting. In the following 4 (four) days, any delegate can request the addition of other items to the agenda of the meeting. A final agenda will then be published by the Chair.
- 13.3 If the duration of the meeting is insufficient to deal with all agenda items, the remaining ones will be deferred to on-list discussion or to future meetings.
- 13.4 For a 1 hr online meeting, there should be maximum 2 to 3 issues for discussion on the Agenda.13.5 The Agenda shall be clear and task based, so that delegates could prepare in advance for the online meeting (e.g. have some ready notes made, etc.);
- 13.6 When some delegates cannot attend the online meeting, they will share in advance in a written form, their position/views on the Agenda issues/problems: e.g. via the emailing list, ALAC web page;
- 13.7 Apologies need to be forwarded if unable to attend a Meeting or leave of absence sort if unable to be available for a future date of planned meeting.
- 13.8 Names of the delegates who confirmed their availability to participate in the online meeting shall be attached to the Agenda;
- 13.9 There shall be a tentative order of the “speakers” provided in advance – and this order shall be followed during the online meeting;
- 13.10 During the teleconference, the time shall be strictly monitored and each delegate shall take the maximum advantage of the 2-3 minutes allocated for him/her for the certain issue on the Agenda;
- 13.10 The “speakers” will not be interrupted but given the chance to use the time allocated in the best possible way;
- 13.11 All questions/issues/concerns should be addressed by the delegate after the “speaker” finished the speech;
- 13.12 5-10 minutes shall be allocated for group discussions, questions, concerns, recommendations, etc. at the end of the online meeting.
- 13.13 Meetings shall be public unless decided otherwise by the ALAC
