Rule(s)
- 13.1 The ALAC shall meet physically at all ICANN meetings, and virtually by mailing lists and conference calls. Ordinarily, at least one conference call per month will be held.
- 13.2 At least 7 (seven) days before each meeting or conference call, the Chair will post a proposal for the agenda of the meeting. In the following 4 (four) days, any delegate can request the addition of other items to the agenda of the meeting. A final agenda will then be published by the Chair.
- 13.3 If the duration of the meeting is insufficient to deal with all agenda items, the remaining ones will be deferred to on-list discussion or to future meetings.
- 13.4 For a 1 hr online meeting, there should be maximum 2 to 3 issues for discussion on the Agenda.
- 13.5 The Agenda shall be clear and task based, so that delegates could prepare in advance for the online meeting (e.g. have some ready notes made, etc.);
- 13.6 When some delegates cannot attend the online meeting, they will share in advance in a written form, their position/views on the Agenda issues/problems: e.g. via the emailing list, ALAC web page;
- 13.7 Apologies need to be forwarded if unable to attend a Meeting or leave of absence sort if unable to be available for a future date of planned meeting.
- 13.8 Names of the delegates who confirmed their availability to participate in the online meeting shall be attached to the Agenda;
- 13.9 There shall be a tentative order of the “speakers” provided in advance – and this order shall be followed during the online meeting;
- 13.10 During the teleconference, the time shall be strictly monitored and each delegate shall take the maximum advantage of the 2-3 minutes allocated for him/her for the certain issue on the Agenda;
- 13.10 The “speakers” will not be interrupted but given the chance to use the time allocated in the best possible way;
- 13.11 All questions/issues/concerns should be addressed by the delegate after the “speaker” finished the speech;
- 13.12 5-10 minutes shall be allocated for group discussions, questions, concerns, recommendations, etc. at the end of the online meeting.
- 13.13 Meetings shall be public unless decided otherwise by the ALAC
