Declaration of new Co-Chairs to be finalised at the August O&E meeting.

Timetable:

• Monday, 30 July – Friday, 3 August – Call for Nominations and Submission of EOIs of candidates
• Monday, 6 August – Tuesday, 7 August – EOIs sent to RALO Chairs for Review
• Wednesday, 8 August – Wednesday, 15 August – RALO Chair/RALO Selection
• Thursday, 16 August – Friday, 17 August – RALO Chairs send selected name to SC on O/E Chair and At-Large Staff
• Monday, 20 August – Declaration of New SC on O/E Co-Chairs during August Meeting

Process:

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Nominations:

Criteria and expectations of O&E Co-Chairs

• must be members of the O&E WG

• must be selected by their RALOs

• Must be prepared to attend monthly meetings of the O&E sub-committee

• Must be aware of O&E activities in the region to be reported to and recorded by staff on the O&E table on the wiki workspace
  

• must be prepared to work as part of the O&E strategic planning team (and to communicate via an O&E Co-Chair skype group)

• must be prepared to discuss strategic and implementation options regularly with their RALOs and to report recommendations and ideas back to the O&E group

• Must be prepared to lead the RALO implementation of strategic objectives within their region

• Must be prepared to co-lead the O&E outreach program in conjunction with partner organizations at ICANN meeting within their region

Co-Chairs and RALO Chairs

• AFRALO
  

• APRALO
  

• EURALO
  

• LACRALO
  

• NARALO

As per requirements from the CROP-FY19, the proposed FY19 CROP requires an updated Outreach Strategic Plan for each RALO. Each Outreach and Engagement Strategy will require RALO approval as well as regional Global Stakeholder Engagement (GSE) approval before FY19 CROP proposals are filed.

1. At-Large Participation Toolkit

   Develop a set of materials for each stage of involvement:

   1) Onboarding;

   2) Initial engagement (WG membership; assigned a coach/mentor;

   3) Policy Advice development involvement;

   4) At-Large leadership

2. General Assemblies (planning in collaboration with  the Regional Leadership of RALOs  who have General Assemblies in 2020-2021: EURALO and LACRALO)

• How can ATLAS III activities and learning be carried on to GAs as a process of continued learning and skill building resulting in increased engagement? 
• What kind of information is important to impart to members about At-Large to encourage greater engagement by individual members (unaffiliated and ALS)
• Has an assessment been carried out about those who were invited to the last RALO GA and how many are actually engaged a year later?

3. RALO Outreach and Engagement Strategies

• RALO O&E co-Chairs to be appointed by the RALOs 
• Ensure that RALO strategies are prepared and presented to GSE VCs
• To include implementation plans and allocation of CROP and Discretionary Funding
• Role of At-Large Ambassadors to be developed in consultation with the RALO co-Chairs (who will discuss with RALO leadership)
• Co-Chairs to share policy resources produced in-house by their RALOs in collaboration with their CPWG representatives
• Incorporate the recommendations that come out of the ATLAS Survey relating to Outreach 

4. Repository of skills and interests  

• Survey of those members who are the key participants within ALSes for skills and interests as they relate to key policy areas and outreach activities 
• Analysis of surveys to identify possible capacity building needs and identify potential leaders in various interests (policy/engagement/outreach/etc.)
• Identify how these skills and interests relate to the policy, engagement and outreach activities of At-Large and ICANN

Outreach Activities during COVID-19 

SC on O/E Co-Chairs and Regional Leaders

Given the COVID-19 sitatation, some events are being held on a virtual basis. SC on O/E Co-chairs are requested to identify virtual events in their region and work with their Regional Leadership to organize participation in these events. 

Co-Chairs are requested to provide feedback on the SC on O/E monthly calls. 

Each RALO is to work with their Regional leadership, their SC on O/E co-chair, their At-Large staff manager and GSE VP/liaison on the development of their region's FY21 Regional Strategic Outreach Plan. 

Regional calls will be set up with the above people. 

Deadline: 

29 May 2020

In progress