...

...

Dial-out Participants:

EN:

Apologies: Marita Moll, Dana Perry

Staff: Heidi Ulrich, Silvia Vivanco, Andrea Glandon

Call Management: Andrea Glandon

Summary Minutes:    

Action Items: EN

Recording:   EN

Webex Chat: EN    

 Glenn McKnight, Greg Shatan, Howard Deane, Javier Rua-Jovet, John More, Judith Hellerstein, Karen Mulberry, Kristin Doan, Loris Taylor, Melissa Begay, Ron de Silva, Susannah Gray, William Michael Cunningham, Bill Jouris, Chris Mondini, Dustin Philips, Matthew Rantanen, Allan Skuce, Evan Leibovitch, Tom Lowenhaupt, Adrian Schmidt, Alfredo Calderon, Jennifer Cordero, Jonathan Zuck, Alan Greenberg

Apologies: Marita Moll, Dana Perry, Eve Edelson

Staff: Heidi Ulrich, Silvia Vivanco, Andrea Glandon, Evin Erdoğdu, Claudia Ruiz 

Call Management: Andrea Glandon

...

Summary Minutes:    

Action Items: EN

Recording:   EN

Webex Chat: EN    

Transcript: ENTranscript: EN

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AGENDA

1. Attendance (

...

15/43)

This section is to record the meeting attendance. Colors are to identify the corresponding attendance state:  Green=Present, Yellow=Apology, Red=Not Present,

ALS (Total 23 :: 10CA/2PR/11US) - Attendance (

...

10/23) 

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

Unaffiliated (Total 22 :: 4CA/1PR/17US) Attendance (

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5/22) 

<<For updates please contact Evin Erdoğdu, At-Large Staff.

*Please note John Levine resigned as an Individual Member of NARALO in March 2018.

2. Quorum :: (35%) Consensus (

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15/9) - (50%) Votes (

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15/12)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

--→ 14 March → 09 april [Recording: --]   [Decision]: Yes, there was Quorum

3. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order.

--→ 14 March → 09 april  [Recording: --1:53 ]   Agenda mentioned but could not be shown in WebE [Decision]:  No objection

4. Resolved Discussions (i.e. Closed or Dormant)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

--→ 14 March → 09 april  [Recording: --]  [Decision]: Not recorded

ITEM 027: Global indigenous Ambassador Program (GIA)

...

...

14 March [Recording: 47:00] Briefly talked about these issues. No action items generated [Decision]: Carry froward to next meeting.

--→ 09 april [Recording: --]  Suggest to make a call for nomination to individual members for the position of the 2018 Individual Member Representative (2 weeks) and then run the election (1 week) [Decision]: Action: Staff to help coordinate this election20 ]  Alan provided a summary of this. The position of representative is not currently filled. in the process of essentially refreshing the individual membership to make sure the people we have are still alive and active and interested in being involved which is going to happen before the end of May.  At that time, we will then have a selection process for selecting the individual representative  [Decision]: Carry forward to next meeting.

ITEM 005: NomCom update report

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--→ 09 april [Recording: --] No report given.  [Decision]:  Carry forward to next meeting.

ITEM 009: NARALO Hot Topics

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OPEN: 20 Nov 2017, CLOSED: 9 April 2017

TYPE: Policy

DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE.  Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

...

--→ 14 March [Recording: 22:17]: Mentioned three groups that have been created to tackle hot topics and bringing new blood into the region. These are: Policy, Education and Outreach.  [Decision]: Carry forward to next meeting.

--→ 09 april [Recording: --] 51] This item was discussed as part of the Policy group.  [Decision]: Recommend to close and fuse into into the Policy group. 

ITEM 014: Individual Members Certification Criteria

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14 March [Recording: 47:00] Briefly talked about these issues. No action items generated [Decision]: Carry froward to next meeting.

--→ 09 april [Recording: --]  [Decision]: .

ITEM 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for discussing the NARALO Outreach Group efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.48] Silvia explain that the individual members of at-large are the NARALO has a criteria, which is number one, to be a permanent resident of one of the countries or territories in the North American region as defined by ICANN. Not be a member of an accredited ALs, be subscribed to the mailing list of NARALO, this is a very simple criteria and the email requesting membership must be sent to at-large staff, then we coordinate with NARALO leadership and the individual who wishes to become an affiliated member is certified.  [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  Report given [Decision]: Carry forward to next meeting

.

ITEM 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for discussing the NARALO Outreach Group efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting.

11 December 2017: 14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action item generated. --]  This item was not discussed during the meeting. [Decision]:  Carry Carry forward to next meeting

--→ 09 april 08 January 2018: [Recording: --]   Report given [Decision]: 

ITEM 023: NARALO Elections

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED:

TYPE: General

DESCRIPTION: 2018 NARALO Election Timeline 

TIMETABLE 

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Date                      

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Event

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23 April 2018

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Nominations* open for four positions: Chair, Secretariat, ALAC Representative and NomCom Delegate. ROP 6.1.2: "Candidates for office may be an Individual Member or a member of an ALS Member, and must be resident in North America."

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4 May 2018

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Nominations Close. ROP 6.4.1: "The nomination period shall be no fewer than ten (10) working days."

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11 May 2018

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Deadline for Nomination Acceptance. ROP 6.4.2: "Nominations other than self-nominations must be accepted within 7 days of the close of the nomination period."

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May 14, 2018

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NARALO Special Purpose Call on NARALO 2018 Elections: "Get to Know the Candidates" -  14 May 2018 ←NOTE: Need link to this page

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18 May 2018

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Elections, if required, end.

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Newly elected ALAC Members and RALOs Leaders shall be seated at the ALAC Wrap Up Session during the 2018 AGM.

 Carry forward to next meeting

12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action item generated. [Decision]:  Carry forward to next meeting

--→ 09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

ITEM 023: NARALO Elections

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED:

TYPE: General

DESCRIPTION: 2018 NARALO Election Timeline 

TIMETABLE 

OPEN POSITIONS

NARALO Chair: Currently held by Eduardo Díaz. Eduardo is not term limited. Current term ends at the end of the 2018 Annual General Meeting (AGM).  

NARALO Secretariat: Currently held by Glenn McKnight.  Glenn is not term limited. Current term lasts until the end of the 2018 AGM.

ALAC  Representative:  Currently held  by Alan Greenberg.  Alan is not term limited. Current term lasts until the end of the 2018 AGM.

NARALO  NomCom Delegate: The current NA delegate to the 2018 NomCom is Leah Symekher. Leah is not term limited. Current term last until the end of the 2018 AGM. 

12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is  synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting

14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.

--→ 09 april [Recording: 16:00] Heidi provided a detail account of the election time line. Refer to recording/transcript (page8) for more details. [Decision]: Carry forward to next meeting.

ITEM 025: Two CROP Trips Available for FY18

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED: 

TYPE: [Outreach]

DESCRIPTION: There are currently two trips available under this program. These need to be requested before 4 May, 2018 deadline.

12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.

14 March [Recording: 10:00]  Program was explained. There may be about $4K o discretionary money that can be used fro this next year. No action item generated. [Decision]: Recommend to keep in the agenda to inform allocation of the two last spots in this program

--→ 09 april [Recording: 25] William (WC) mentioned that his trip to the ARIN is more strategic in comparison to the GA trip to New Orleans and that he is looking forward to help out. Glenn sent to WC brochures and materials to help with the outreach.  Glenn also mentioned that he is going to attend The Digital Inclusion in Cleveland and Judith the RigthsCon in Toronto where she is going to be one of panelist as the At-Large Global Indigenous Ambassador program. Read more details in the transcripts (page 12) [Decision]: ACTION ITEM: William, Glenn and Judith to prepare to work with Evin and Mario from staff to make sure that all the activities are posted on ta-large social media, Twitter, Facebook. Also, to provide short written reports to staff to start documenting all of these activities and some of the achievements.

ITEM 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing a summary by our current NARALO representatives in ALAC of what was discussed in the last ALAC monthly meeting regarding policy and anything else that the region should be aware about.

--→ 09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action item for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

ITEM 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck 

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

--→ 09 april [Recording: 51] This group is looking for volunteers. Jonathan suggested to focus in the following topics: Disposition of Action Funds, Universal Acceptance and Name Collisions. Please refer to page 26 of the transcript for more details about these.  [Decision]: ACTION ITEM: Ask for volunteers for this group. Carry forward to next meeting.

ITEM 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Educational Group.

--→ 09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting

ITEM 030: ccTLD Update - Dot NYC

LEAD: Tom Lowenhaupt

OPEN: 09 April 2018, CLOSED: 09 April 2018

TYPE: [General]

DESCRIPTION: Presentation about city ccTLDs

--→ 09 april [Recording: 33] Presentation given. Please see details starting at page 18 in the transcript. Tom would like to know from anyone in the group how well city TLDs are serving the needs of resident of various cities.  [Decision]: Recommend to close.

OPEN POSITIOS

NARALO Chair: Currently held by Eduardo Díaz. Eduardo is not term limited. Current term ends at the end of the 2018 Annual General Meeting (AGM).  

NARALO Secretariat: Currently held by Glenn McKnight.  Glenn is not term limited. Current term lasts until the end of the 2018 AGM.

ALAC  Representative:  Currently held  by Alan Greenberg.  Alan is not term limited. Current term lasts until the end of the 2018 AGM.

NARALO  NomCom Delegate: The current NA delegate to the 2018 NomCom is Leah Symekher. Leah is not term limited. Current term last until the end of the 2018 AGM. 

12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is  synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting

14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.

--→ 09 april [Recording: --]  [Decision]: 

ITEM 025: Two CROP Trips Available for FY18

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED: 

TYPE: [Outreach]

DESCRIPTION: There are currently two trips available under this program. These need to be requested before 4 May, 2018 deadline.

12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.

14 March [Recording: 10:00]  Program was explained. There may be about $4K o discretionary money that can be used fro this next year. No action item generated. [Decision]: Recommend to keep in the agenda to inform allocation of the two last spots in this program

--→ 09 april [Recording: --]  [Decision]: 

ITEM 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing a summary by our current NARALO representatives in ALAC of what was discussed in the last ALAC monthly meeting regarding policy and anything else that the region should be aware about.

--→ 09 april [Recording: --]  [Decision]: 

ITEM 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck 

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

--→ 09 april [Recording: --]  [Decision]: 

ITEM 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Educational Group.

--→ 09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings.

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM

...

031*: [Item title here]

LEAD: [name]

OPEN: [open date], CLOSED:

...

• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines
  
  

Policy:

• NARALO Hot Topics

• At-Large Policy Advice Development Page

...