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 **Zoom room:  https://icann.zoom.us/j/421072539

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Dial out Participants:

EN: Eduardo Diaz, Dr. Ayaj Data , Adrian Schmidt, Benjamin Brotman, Gordon Chillcott, Jose Lebron, Alan Greenberg, Alfredo Calderon, Bill Jouris, Denise Hochbaum, John More, Karen Mulberry, Leah Symekher, Martia Moll, Pierre-Jean Darres, Susannah Gray, 

Apologies:  David Mackey, Judith Hellerstein, Dana Perry, Jonathan Zuck, Glenn McKnight

Staff: Heidi Ullrich, Silvia Vivanco, Claudia , Chris Mondini, Alperen Eken, Claudia Ruiz

Call Management: Claudia Ruiz

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Action Topics: EN

Recording: EN

Zoom Recording: EN

Zoom Chat: EN    

Transcript: EN EN

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AGENDA

1. Attendance (XX/52 - XX%)

This section is to record the meeting attendance.

ALS (Total 24 ::11CA/13US) - Attendance (

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08/24 -

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33%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

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RED = Under decertification

Unaffiliated (Total 27 :: 6CA/22US) Attendance (

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04/28 -

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14%) 

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This section is to record the approval of this meeting agenda and its discussion order. (00:01/00:01)

→ 09 September21 October: approved.

3. Meeting Discussion Order 

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→ 09 September: Report provided. See transcript page 14 for more details.

Topic 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

→ 09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action Topic for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

→ 14 May [Recording: 12:04 ]  Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up)  and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.

11June [Recording: 29:42] No reports given. [Decision]: Carry Forward to next meeting

→ 13 August [Recording: 17:00]: Reports provided by Alan  and Javier. See transcript page 10 and 15 to see details. [Decision]: Carry Forward to next meeting

→ 21 October: → Report provided. Heidi added the following reminders: "However, all of this should be in your RALO’s annual fiscal year outreach and engagement plan that you’ve established and hopefully that’s passed and that’s a requirement for your CROP trip and it should guide you in your activities which events you’re going to go to and also who should be going to best represent NARALO. Also, keep in mind that this year for the additional budget request, the RALO discretionary funding, that is going to require a report at the end of the fiscal year. So, it’s important that you select the people that are going to deliver and have the most success in outreach and engagement activities." See transcript page 28 for more details.

Topic 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

→ 09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action Topic for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

→ 14 May [Recording: 12:04 ]  Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up)  and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.

11June [Recording: 29:42] No reports given. [Decision]: Carry Forward to next meeting

→ 13 August [Recording: 17:00]: Reports provided by Alan  and Javier. See transcript page 10 and 15 to see → 10 September [Recording: 46:50]  Report given by John Laprise. Transcript excerpt : "As was mentioned, the KSK rollover is moving ahead, so that will happen before the next ICANN meeting. In addition, the Policy Working Group is getting up and running. Jonathan Zuck [inaudible] there. We’ve got review implementation which is also kicking off as well as ongoing work with new gTLDs and GDPR. The accelerated technical specs that are being under review which is another area of a lot of concern and conversation." Check transcript starting in page #26 for more details. [Decision]: Carry Forward to next meeting.

→ 10 December September [Recording: 3046:4050]:   Report given by John reported. Judith added (from transcript) : "Laprise. Transcript excerpt : "As was mentioned, the KSK rollover is moving ahead, so that will happen before the next ICANN meeting. In addition, the Policy Working Group is getting up and running. Jonathan Zuck [inaudible] there. We’ve got review implementation which is also kicking off as well as ongoing work with new gTLDs and GDPR. The accelerated technical specs that are being under review which is another area of a lot of concern and conversation." Check transcript starting in page #26 for more details. [Decision]:  Carry Forward to next meeting.

→ 10 December [Recording: 30:40]: John reported. Judith added (from transcript) : "we don't only have the auction proceeds closing tomorrow, but we also have policy comments closing on Wednesday as well. And then some we don't only have the auction proceeds closing tomorrow, but we also have policy comments closing on Wednesday as well. And then some policy comments closing in December and then other ones closing in the beginning of January. So it's a very active policy discussion period. And so it’s a chance for everyone to read them and make your comments known. And the other gTLD one is closing, I think, on Wednesday." Heidi mentioned the new At-Large Gateway wiki page as the main entry point to find information about At-Large. Check transcript starting in page #20 for more details

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→ 09 September: Looking at the charter and process for the CPWG to figure out what the process is for taking in issues and how to do an exploration of whether or not it’s a good issue for the CPWG to take on and to refer it to others if it’s not. Ongoing discussions related to the Subsequent Procedures. This is an ongoing effort and ALAC have particular concerns over making sure the communities and underserved regions are better served by a new round and so we continue to work on those issues. Working on issues related to the new GDPR Regulation in Europe and continue to get updates from Alan and Hadia about what’s going on there because right now they’re trying to explore scenarios that might occur in terms of who might be trying to get Registrant Data and for what reasons and how the system can accommodate that. Ongoing discussions about the Evolution of the MultiStakeholder Model, an effort launched by the Board and shepherded by Brian Cute and we are engaged in conversations about how the MultiStakeholder Model evolves and how to best position At-Large in the interests of individual end users in that evolution. More details in page 12 of the transcript.

→ 21 October: Marita Moll reported on the policy work that she has been working into the evolution of the multi-stakeholder model in ICANN. See transcript page #24 from more details on her report. Adan reported on the EPDP. See transcript page #29 for its report.

Topic 029: NARALO Topic 029: NARALO Education Group Update Report

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→ 15 July: Overview given. Check recording starting at 1:09 for more details

→ 09 September: Overview given

→ 21 October: Overview given. More details on transcript page #1

Topic 044: North America Stakeholder Engagement

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→ 09 September: No report given.

→ 21 October: Report given. See page #29 for details for the report.

Topic 056: ATLAS III & North America School of Internet Governance (NASIG 2019)

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→ 09 September: Please refer to transcript page 1 for more details about ATLAS III and page 4 for NASIG 2019.

Topic 059: RIR Outreach

→ 21 October: Report given. See transcript page #20 for more details.

Topic 059: RIR Outreach

LEAD: Judith Hellerstein

OPEN: 14 January 2019, CLOSED: 

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→ 09 September: A reminder of the availability of this $$ was given to the region. See transcript page 11 for more details.

→ 21 Octobre: A reminder of the availability of this $$ was given to the region. See transcript page 23 for more details.

Topic 065: Real-Time Transcription (RTT)

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OPEN: 12 August 2019, CLOSED:

TYPE: Policy, Outreach

NARALO Universal Acceptance Working Group

SUPPORTING BACKGROUND AND DOCUMENTATION:

This topic was created as an action item assigned by ALAC to all RALOS. See the following email received on 25 July 2019: 

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→ 21 October: Presentation was given. See It starts on transcript page # XX for details#3. 

5. New Discussions

This section is for new discussions in the agenda for this meeting

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OPEN: 21 October, CLOSED: 21 October 2019

TYPE: [General], [Outreach]

DESCRIPTION: To request volunteers to help with the NARALO newsletter for year 2020. Starting in January 2020. Main responsibility is to acquire content and send it to staff for final assembly and publishing every month.

→ 21 October: Pierre-Jean Darres will be the new newsletter chief editor starting with the January 2020 edition. See transcript page #19 for more details. Discussion closed.

6. Any Other Business (AOB)

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Recently Ratified by the ALAC (since last NARALO Monthly meeting)

Proposed Definition of Name Collisions and Scope of Inquiry for the Name Collisions Analysis Project
The ALAC considers the issue of Name Collision in the DNS an area of importance for the minimization of unintended consequences for Internet end users. The ALAC appreciates the need to have a Name Collision definition for purposes of scoping the inquiry for the Name Collision Analysis Project (NCAP), in order for the NCAP Study One to be manageable and on point, and therefore supports the Proposed Definition of Name Collision and Scope of Inquiry for the Name Collision Analysis Project of 1 July 2019. Of particular importance to us are:

(1) The recognition and inclusion of Type B situations (ie. B. In scope but not intended to be the subject of data studies) which provides built-in peripheral consideration of such situations with decision for examination through data analysis at a later stage if a compelling case were to arise within Study One; and

(2) The possibility of amending the Definition of Name Collision and Scope of Inquiry for the Name Collision Analysis Project should further pertinent information come to light at a later stage either through the ongoing work of the NCAP DG, NCAP Working Party and/or input obtained from the party/ies eventually contracted to undertake NCAP Study One.  

Evolving the Governance of the Root Server System
The ALAC strongly supports the overall proposal and appreciates the opportunity to comment. The RSS, according to RRSAC37, needs to evolve so it remains a reliable, resilient, and sustainable service in the face of increasing traffic and cyberattacks. However, the ALAC finds it difficult to accept that ICANN is not considered a primary stakeholder with regard to the RSS, given that the Domain Name System and its reliable and trusted operation is a prime reason for ICANN’s existence. The ALAC also encourages that Internet users, the ultimate user and beneficiary of the DNS, should be listed as having a stake in the existence and evolution of the RSS.

The financial model is also of some concern to the ALAC. No figures are provided to allow even order-of-magnitude estimates. It is surely time that we begin to understand exactly what level of funding will be required and hypothesize on where such funding will come from.

Draft Financial Assumptions & Projections and Operating Initiatives for the development of Fiscal Years 2021-2025 Operating & Financial Plan
The ALAC considered the Draft Financial Assumptions, Projections and Operating Initiatives, and offered comments on the following topics among others: 

• The ALAC is not optimistic that Financial Assumptions A (Roll-out of New gTLDs) and B (New Business Models – Geographic gTLDs and Brand gTLDs) will be highly successful vehicles to new revenue. Although the first round of new gTLDs did bring in considerable revenue, the ALAC notes that these earlier rounds represented the “low hanging fruit” in the new gTLD market.
• The ALAC agrees that ICANN continue to put money towards the an urgent need to resolve current challenges around Universal Acceptance, as well as the primary strategic goal of security, stability and trust.
• The ALAC agrees that work which needs to be done on evolving the multistakeholder system is substantial and complex and that it must be ongoing with adequate resources directed towards its completion. The objectives related to diverse and inclusive participation in policy making in an efficient and effective way are essential to improving the system, underlining that face-to-face meetings are essential to the functioning of the multistakeholder model.
• The ALAC/At-Large community propose some clarity via a listing of priorities and statements on the impact of each project on ICANN org and on each of the unique ACs and SOs. The community believes that while policy development and implementation activities are integral to the planning process, so are other activities, such as those that enable communication, collaboration, and outreach, between RALOS, At-Large members and other constituencies.

Public Comment for Decision

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Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:

I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.

Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.

Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.

Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.

Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process. 

II. Support and grow active, informed and effective stakeholder participation.

Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.

Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.

III. Sustain and improve openness, inclusivity, accountability and transparency.

Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment. 

Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.

Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important. 

In addition, the ALAC submitted comments in response to:

• Amazon Public Interest Commitments (PICs) 2019
• Invitation to Provide Feedback on the ICANN Board’s Proposed Public Interest Framework
• and confirmed an ALAC Question to the ICANN Board: Domain Name Abuse

Public Comment for Decision

Registration Directory Service (RDS-WHOIS2) Review Team Final Report 25 Nov 2019 
Proposed IANA SLAs for ccTLD Creation and Transfer 25 Nov 2019

Current Statements (ALAC Advice, Comment or Correspondence)

Additional

• Please see an ongoing workspace regarding CPWG SubPro Updates.
• Pre-ICANN66 Policy Report: https://go.icann.org/pre66
• Blog on ICANN.org: Future Policy and Outreach Ambassadors to Attend the Third At-Large Summit (ATLAS III): https://go.icann.org/2Bc9Doa

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

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