Page History

Session Outline

Purpose

Duration

Timing

Resources/Notes

Introductions

Everyone to

Each person to answer :

Where do

they call home and where do they work (if different)

.

Why they have joined (or continue to serve on) the ALAC

?

• Ensure we all know each other a bit better!
• Icebreaker

20 30 mins

10.00 -10.20.30

Keep concise or will lose a lot of time here.

Workshop Objectives

• Ensure that everyone knows why we are here today!

10 mins

10.30-10.40

Who am I?

All to bring an object or picture that best describes them as an individual.

“Please take one minute to tell us why you have brought this picture/object and what it says about you”

• Bring everyone into the room
• Integration
• Start the process of sharing on a more personal level and building trust.

30 mins

10.2040-10.50

11.10

I min max here

None (everyone needs to bring an object/picture)

Staff to remind all ALAC and Liaisons prior to their departure from home to bring a photo or item. Also check during meeting to ensure they all have photo/item. Discuss How to Make this Workshop Really Effective

Building Consensus for the Working Methods for the Session.

Discuss what is needed to be at our best in this workshop. Record items on a flip chart and stick on wall (e.g. listening, confidentiality, computers, stick to timings etc).

May need to review how this is going half way through.

• Clarifies how we want to work together today to get the most out of the workshop
• Models how we the group could work more effectively in other f2f meetings

20 mins

11.10-11.30

1 flipchart, pens and blue tack

Bio break

10 mins

11.30 .50 - 11.1040

ICANN, ALAC and At-Large: Where we want to go in 2016 and beyond?

All to think about this question (in pairs) and write answers on separate post it notes.

“Why do we exist as a group?

Collate Post it notes on a flip chart and discuss and review how we will know if we succeed.

Each person to vote their #1 and #2 choice.

Discuss and review how we will know when we’ve got there. 

One person to collate and circulate once agreed.

• Clarifies purpose in order to achieve greater alignment and effectiveness.

60 minsIncluding 15 mins break.

11.10 40 – 12.1040

Communication and Collaboration: Ways to Facilitate the Most Effective Meetings and Work Practices

1. Review of ALAC interactions (Alan)
2. At what do we need to be effective (skills/behaviours)?
3. How can this best be achieved?  

Discuss in 4 small groups and report out (25m).

Discuss how we can address our areas of development (both skill and behaviours)? (30m).

One person to collate and circulate.

• Clarifies what this ALAC is effective at and what it needs to improve upon
• Be able to optimize ALAC’s effectiveness and productivity

Post-It notes

Coloured stickers/stars

Write this on a flipchart.

LUNCH

Discussions

60

65 mins

12.10 40 – 13.1540

LUNCH

Discussions

60 mins

Consider a short table-top chat exercise during lunch

Tall rounds outside (an ALT member stationed at each); 10 minutes for table change. People grab lunch and start their first round.

13.15 – 14.15

ALAC Norms/Behaviours

Based on the previous session what are our ALAC norms and behaviours? What are the behaviours that we want ourselves and each other to display so that we can optimize effectiveness?

Some questions we may wish to ask ourselves include:

“How do we manage differences of opinion?”

“How do we manage conflict?”

“How do we get things done?”

“How do we make best decisions?”

“How do we behave in meetings?”

“How do we give each other feedback?”

“How do we communicate with each other, particularly given the remote nature of our group?”

“How do we hold each other accountable?”

Communication and Collaboration: How to Facilitate the Most Effective Meetings and Work Practices

How can we:

• Conduct effective calls
• Conduct effective F2F meetings
• Get things done efficiently and effectively
• Manage differences of opinion and conflict effectively
• Communicate well with each other
• Give each other effective feedback and do it well
• Make the best decisions

• Discuss the above in small groups of 4 (30 mins)
• Report out to wider Discuss in small groups (different to previous) and then as one group (30 mins)
• Agree upon a list of approx 8 items that will be the ALAC Norms -10 items/ground rules for ALAC / At Large (30 mins).

“How do you intend to hold each other accountable to these team norms going forward?”

 Discuss as a whole group how we can hold each other accountable (15 mins).

One person to collate and circulate.Need to be displayed at all team meetings.

• More effective meetings, calls and work practices
• Highlights the Clarifies what behaviours are acceptable/unacceptable for the ALAC  ALAC 
• Resolve disconnects amongst existing team members.

75 105 mins

1413.1540-15.3025

Post it notes

Flip charts (4)

Have these questions on a slide.

The results of this session would be considered as an annex to this ALAC’s SOPs

ENERGIZER/BREAK

20 15 mins inc break

15.30 25 – 15.5040

It  It takes a Village

Each person to reflect upon (10 mins) and then share with the group (5 mins each):

1. One behavioural personal strength that each person brings they bring to the ALAC e.g. great listening, creativity, collaborating, handling conflict.
2. One technical skill that can they bring to the ALAC 
3. One behaviour personal area of development that they’d like to improve work on within the context of the ALAC
4. One technical skill that they’d like to improve on within the context of the ALAC
5. What support do they need from ALAC to colleagues for their development areas?

Record on flipchart and collate key themes of strengths/areas for development.

One person to circulate. 

• Provides the ALAC with clarity on how each individuals’ strengths and styles that contribute towards the success of the ALAC.  Identification   Identification of areas of need and ways in which we can support skill development.
• Builds trust and openness.
• Builds collaboration and support (point 5).
• NB focus on skill and behavioural elements separately to avoid everyone resorting to skill.

100 mins

15.50 – 17.30

Questions on slide.

Flipcharts and pens.

Review of ALAC interactions (Alan)

i.e. review of mailing lists and wiki practices plus questions.

• Ensures that the group, particularly new members, is aware of ALAC interactions.

15 85 mins

1517.50 – 30-17.1545

Actions and Next Steps

Each person to reflect upon these 2 questions and then and verbalise:

 “One

1. 1.      One thing that the ALAC should commit to doing in order to

1. become a more effective TEAM.
2. 2.      One thing that I will do (differently) in order to help ALAC become a more effective TEAM

1. .

One person to collate and circulateTo save time at the end I may ask them to write them on 2 different flipcharts and then Alan or Lizzie can read them out.

Affirmative message from Alan regarding what he appreciates about/hopes for this team.

Alan to summarise key actions from workshop.

• Secures commitment to actions from the group
• Clarifies what we have agreed upon in the workshopSecures commitment to actions from

30 mins

17.1545-17.4518.15