AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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Action# | Description | Lead | Open | Due | Status | Latest Report |
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GENERAL | ||||||
017 | Develop outreaching ATLAS II strategic goals | AOC/ Eduardo Diaz | 06/02/14 | 20/02/14 | Started | (06/02/14): Nothing to inform during this meeting. |
019 | Define ATLAS II likely impact and call to action | AOC/ Eduardo Diaz | 30/01/14 | 08/02/14 | Started | (06/02/14): Nothing to inform during this meeting. |
SURVEY | ||||||
004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02/14 | Started | (23/01/14): Wolf Ludwig Cheryl Langdon-Orr The next status on this item will be given after 12/02/14. [Transcript Page 3 Reference page] now rolled into AI 024 |
EVENTS | ||||||
013 | Coordinate Faire of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (0620/02/14): Nothing to report. [Transcript page 11Page: 12] [Reference Meeting Page] |
014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (06/02/14): The group is working to finish the Mentoring Program Organizing Committee. This is the link to the Wiki Space. The group needs members of NARALO. There will be some changes made in the draft of the Mentoring Program to redirect how to approach it. Remember Acronyms Helper are already finished. [Transcript page 15-17] [Reference Meeting Page] |
022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Started | (18/02/14): Opened today. |
023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Started | (20/02/14): From the transcript record: "...55 respondents and the results are pretty mixed right now. There are two groups that are pretty much tied in terms of interest, and then three thematic groups that are more or less ranked in preferential order thereafter." [Transcript Page: 7-10] [Reference Meeting Page] |
SPONSORS | ||||||
015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (06/02/14): The documents for the sponsors is all ready to go. Waiting but have not been shared with any of the sponsors yet because there was a question mark on the actual numbers that were required, the size of the funding needed for a lunch or for a dinner. There are questions at the moment as to whether it would be a sponsorship or whether it would be a donation, and there are small differences between the two. A donation provides no ability for the sponsor to blatantly have their logo on all of the documentation which is associated with the event, whereas a sponsorship does. The rules are slightly different, and there’s some discussion going on around that. Some of the target sponsors are: Facebook, Google, Afilias and PIR. Please refer to transcript for more details about this item. [Transcript page 19-21] [Reference Meeting Page] | |
LOGISTICS | ||||||
009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Started | (20/02/14): Link to the invitation letter in English will be sent 21/02/14. French and Spanish translations will be sent in a week or so. [Transcript Page:10-11] [Reference Meeting Page] |
021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Started | (20/2/14): From the transcript record: "...Olivier Crepin-Leblond sent a note regarding some situations that have risen reverting the ALAC voting delegates, the Nom Com. So some of those ALSs still need to determine who will be representing them in London. But other than that, we have distributed the list to every RALO secretariat, and worked out some changes that would have had to occur with some ALSs determining, or designating other representatives." Database will be sent to Constituency Travel by 21/2/14. Only six ALSs need to confirm. [Transcript Page: 5-7] [Reference Meeting Page] |
PUBLIC RELATIONS | ||||||
016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (0620/02/14): This group has been combined with the Web Page group (Action Item 20) and it is now called the Communications Working Group. The are looking for more volunteers form APRALO. Need staff support to coordinate their first and subsequent calls. Also, they are seeking ideas on how and where to get content. [Transcript pages 11-15] There are 20 volunteers registered in this group. There are in the process of coordinating the group activities. [Transcript Page: 12-19] [Reference Meeting Page] | |
025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03/14 | Started | (20/20/14): Murray McKercher provided his expectations for the group. From the transcript: "...generally my goals and objectives are to align messaging from the At Large group along with the ICANN staff." [Transcript Page: 2] [Reference Meeting Page] |
026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich | 20/02/14 | 31/03/14 | Started | (20/02/14): Opened today. [Transcript Page: 15] [Reference Meeting Page] |
027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | 20/02/14 | 31/03/14 | Unstarted | (20/02/14): Opened today. [Transcript Page: 15] [Reference Meeting Page] | |
ROI | ||||||
024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 18/02/14 | TBD | Started | (18/02/14): Opened today. please see previous AI 004 and the main Wiki page for the ROI SG ATLAS II Sub-Working Group: ROI |
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Action# | Description | Lead | Open | Due | Status | Latest Report |
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GENERAL | ||||||
002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] |
SURVEY | ||||||
EVENTS | ||||||
003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |
012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] |
SPONSORS | ||||||
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LOGISTICS | ||||||
001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani | |
006 | Finalize list of ALS travelers by 31 January 2014 | Carlos Reyes | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] |
007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] |
008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] |
PUBLIC RELATIONS | ||||||
010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] |
011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] |
018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/14 | 31/01/14 | Completed | (06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page] |
020 | Coordinate and maintain an ATLAS II Web Page | Maricarmen Sequera | 30/01/14 | 27/03/14 | Completed | (06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] |
ROI | ||||||