ICANN68 Meeting Framework:
- Sessions listed on the formal meeting schedule will receive technical, language and meetings support as outlined by Nick on the call (i.e. ICANN Virtual Policy Forum support).
- The formal meeting schedule will focus on “hot topics” (i.e. high interest plenary sessions), a Public Forum, Executive Q&A and other priority sessions identified by the community (e.g. policy topics meriting cross-community dialogue; individual or bilateral working sessions to progress important work).
- Other sessions can be organized that do not appear on the formal meeting schedule – however, only sessions that are published on the formal schedule will receive full ICANN Virtual Policy Forum support.
o These “other sessions” will be considered “regular” (normal inter-sessional) meetings and be supported by the staff teams that normally manage these sessions (e.g. Policy).
o They can either be scheduled during the meeting dates (with the caveats as noted) or around the meeting (e.g. before or after the official meeting dates).
- The formal meeting schedule will be supplemented by Prep Week, other sessions such as working group meetings that do not need to take place during the meeting period and post-meeting readouts and follow up webinars – as befitting a flexible, deconstructed Virtual Policy Forum.
Action Items:
- By next week (suggested date: Thursday 23 April), each community group to provide its input as to what sessions and topics it believes should be on the official meeting schedule(and hence receive full ICANN Virtual Policy Forum meeting support).
- Input to include (if possible) feedback as to whether additional plenary sessions are needed (in addition to one on DNS abuse) and, if so, which (if any) of the topic(s) noted in the survey should be the subject of additional session(s).
- For planning purposes, community groups to take as a starting point the proposal that priority sessions be scheduled, as much as possible, during a 4-hour block between 0400-0800 UTC.As noted above, this does not prevent other sessions from being scheduled during the 4 days of the meeting, but full support will not be available for all such sessions.
- Fulfillment of requests for live interpretation and/or ICANN org’s Meetings Technical Services (MTS) support for individual community sessions outside the 4-hour block will depend on the availability of the requested service at that time.
- By next week (suggested date: Thursday 23 April), each community group to provide its feedback as to whether or not to announce the recipient of the 2020 Community Excellence Awardduring the Virtual Policy Forum, with the actual ceremony to take place at the next face-to-face ICANN Public Meeting.
- By end-April, Tanzanica King to prepare preliminary ICANN68 meeting schedulebased on community group input, taking into account availability of requested technical and language services, meeting room capacity and availability, need to ensure breaks between sessions, etc.
Next Planning Call:
- 30 April 2020 – Notice and calendar invites being sent shortly
