This workspace was created by the DSDT during their meeting of 29 January 2013 as the location of the final definitions for the revised ALAC ROPs.
Text here is NOT formatted to any final ( this will happen in the integrated Master Document review phase) but represents text (modified as per comments and discussions of the DSDT) from the DT's Sandbox page that it has been agreed will now be reviewed and edited here to a 'Final Draft Form' by the DT the full WG (and wider community)... Please make a note/list of all proposed changes to this text in the comments to page space below and then THE DSDT PEN HOLDERS WILL INTEGRATE those agreed to, to this page.
The At-Large community within ICANN, is made up of individuals and accredited organisations, known as At-Large Structures (ALSes) representing the interests of individual internet users. Once such an organisation is accepted through the At-Large Advisory Committee (ALAC) processes, it becomes a member of the relevant, ICANN geographically defined, Regional At-Large Organisation (RALO). Each of the five RALOs are represented on the ALAC with three (3) representatives two being appointed by the RALO and one by the ICANN Nominating Committee process as defined in the ICANN ByLaws <insert link>.
Whilst the ALAC is established under ICANN Bylaws. If there is any contradiction between ICANN Bylaws and these Rules of Procedures, the ICANN Bylaws have precedence.
TO BE EDITED and MORE TO BE INSERTED UPON COMPLETION OF INPUT FROM OTHER DTS
Assembly means any meeting or conference, or standing constituent body of the ALAC as well as any General Assembly sessions of a Regional At Large Organisation <CLO /agreed and edited from Sergio and Darlene comments> "Assembly means any meeting or conference, or standing constituent body of the ALAC and the General Assembly of Regional At Large Organization" should be divided into: Annual General; Plenary Meeting, Ordinary Special and Extraordinary etc., (all of which need some defining)
Annual General Meeting (AGM) [S1] means the ALAC Annual General Meeting
ICANN Annual General Meeting (IAGM) means the ICANN’s Annual General Meeting which is usually held in the third Quarter between October and December of each year as referred to §13 of ICANN’s Bylaws which is also referred to as Annual Meeting
LINK TO THE EXISTING ICANN ONLINE TOOL/PAGES BE INSERTED
What is the ALAC
The At-Large Advisory Committee (ALAC) is a 15 Person Advisory Committee which serves as the primary organisational home within ICANN for individual Internet users. It consists of:
- ten Members (two delegates per Region) selected by each of the Regional At-Large Organizations (RALOs); and
- five Members (one per Region) selected by the Nominating Committee (NomCom).
Function of the ALAC
ICANN’s At-Large Advisory Committee (ALAC) is responsible for considering and providing advice on the activities of the Internet Corporation for Assigned Names and Numbers (ICANN), as they relate to the interests of individual Internet users (the “At-Large” community). ICANN, as a private sector, non-profit corporation with technical management responsibilities for the Internet’s domain name and address system, relies on the ALAC and the broader At-Large community to involve and represent in ICANN a broad set of individual Internet user interests.
The ALAC's Role
The ALAC considers and provides advice on the activities of ICANN that relates to the interests of individual Internet users, which may include all ICANN policies and issues requiring community input and advice.
Under ICANN Bylaws, the ALAC's roles are to:
- consider and provide advice on the activities and policies of ICANN created through ICANN's Supporting Organizations; and other issues for which community input and advice is appropriate.
- participate in ICANN's accountability mechanisms;
- coordinate some of ICANN's outreach to individual Internet users;
- working in conjunction with the RALOs, undertake the following:
- Keeping the community of individual Internet users informed about the significant news from ICANN;
- Distributing news about ICANN, and information about items in the ICANN policy-development process;
- Promoting outreach activities in the community of individual Internet users;
- Developing and maintaining on-going information and education programs, regarding ICANN and its work;
- Establishing an outreach strategy about ICANN issues in each RALO's Region;
- Participating in the ICANN policy development processes and providing input and advice that accurately reflects the views of individual Internet users;
- Making public, and analyzing, ICANN's proposed policies and its decisions and their (potential) regional impact and (potential) effect on individuals in the region;
- Offering Internet-based mechanisms that enable discussions among members of At-Large structures;
- Establishing mechanisms and processes that enable two-way communication between members of At-Large Structures and those involved in ICANN decision-making, so interested individuals can share their views on pending ICANN issues.; and
- Making a selection by the At-Large Community to fill one set of the ICANN Board.
The ALAC Structures
The At-Large Leadership Team (ALT)
The At-Large Leadership Team is required to be Regionally balanced and consists of the following: <insert link to relevant place in the RoP's>
- The ALAC Chair
- The two ALAC Vice Chairs
- Two other ALAC members
The At-Large Leadership Teams role is to:
- work with the ALAC Chair to ensure that the ALAC can focus on the most appropriate issues with the minimum of administrative overhead
- support the ALAC Chair in the overall management of the ALT
- Should the Chair need to make any substantive decision on behalf of the ALAC, to the extent possible, the ALT shall advise the Chair to ensure regional issues are considered. All such decisions should be ratified at the next ALAC meeting.
- is expected to make these contrubutions in addition to any metrics and expectations upon all ALAC Mambers
Other ALAC Mechanisms
The ALAC may establish committees or working groups to undertake specific tasks within the ALAC's role and function. For example, the ALAC may have subcommittees for finance, training or outreach.
When the ALAC establishes a committee or working group it must set out the following::
- terms of reference
- method of selection of membership, including whether the membership is confined to ALAC members, is to include balanced RALO representaion, or is generally open
- whether the committee or working group is ongoing or established only until comletion of its terms of reference