Adoption of the Agenda – Call for Any Other Business or Other amendments (2 mins) - agenda adopted.
Review of At-Large Policy Advice Development Schedule for Authors and Deadlines (20-25 mins) Carlton and Cheryl
Rec 6 CWG Final Report.
CLO provided background of cross-constituency WG on Rec 6. Must note matters raised by JAS WG: ALAC must make more than one statement in light of large amount of work done.
Evan: Rec 6 was previously Morality and Public Order. Our purpose is to hammer out consensus between ALAC, GAC, etc. Rec 6 WG has separated and dealt with issues that could be linked to actual treaties, etc., rather than a country's taking offense. I propose that gTLD WG create comment to Final Report, that goes to public comment process but also that ALAC can present to Board directly. Second, regarding VI, applicant support and Rec 6, what was presented to Board might have been more based on staff's wishes rather than Community's. So should make formal request to see materials presented to Board. And, also, ALAC should go through Transparency Review Team to note this event and make complaint.
Alan: Suggest not holding a substantive discussion here and now re the comments we'd like to make, but rather that it be done in the WG. Also, we should get the staff briefing materials and the recommendations, if not privileged, for the Board. Finally, we need the Board meeting notes, etc. asap because of the value of knowing who voted in what way, etc.
Cheryl: Yes, this is a good guide to knowing how materials must be reworked.
Cheryl: Points made in JAS WG relevant here: ALAC Exec should ask (as AI) write to Transparency and Review Team about items that came out of Brussels. The Board books were meant to be made public, but we've only seen one. GAC Chairman has requested call between myself, Frank Marsh, co-chairs of chartering organzations of Rec 6 WGs to discuss how things were discussed at Board retreat. Result might be another joint letter from ACs and SOs.
Cheryl: Relative importance of public comments are all treated equally, while those from constituencies should be given more wait than those from single individuals. For ALAC, we then need to put in regular public comments but also need to advise Board (as role states).
Cheryl: Alan has said there could be some divergence in comments re Rec 6. So, should encourage regions to put in own comments, as well as ALAC putting in its comment. Evan, we need ALAC comment about seven days before public comment period ends.
Evan: Yes, that's possible.
Cheryl: Goal then is to get as wide a representation of community in our comment. Should we have a call, plus a wiki space in which comments can be submitted.
Cheryl: May I have view of ALAC on making a Rec 6 statement (whether part of multi-statement or stand-alone)?
All agreed.
FY11 plan for enhancing SSR
Cheryl: We need to make a comment on FY11 plan for enhancing SSR. And need to find out if Patrick will be available for community call with regional leaders.
Heidi: The Doodle for this call will go out shortly.
Cheryl: GNSO and ccNSO is chartering a cross-community WG on SSR. We'll need to have At-Large members and ALAC liaison available for this. It will be an open-model WG. We'd like to encourage regional and ALS members to join in.
Sylvia volunteered to be the ALAC liaison to this SSR WG.
Cheryl: Does ALAC agree that we not make a separate public comment on Privacy Proxy Registration Services, but rather a joint statement with SSR, etc.
Beau volunteered to write this joint statement.
Cheryl: Summary minutes -- any changes needed?
None suggested.
Cheryl: Now AIs. All have been completed.
ALS Tracking:
Heidi:
- Binary Egypt on hold.
- IPAC application: APRALO agreed on conditional acceptance, because concerned about issue of public Web site.
- Forcus (sp?) on hold, because it must submit
- XXOX and XXX in Latin America -- LACRALO recommendation is that they are accepted.
Cheryl: Now must vote on the three ALS candidates.
Cheryl: Finance cycle to start soon. Regions must start getting their thoughts together.
Heidi: Will begin in October, likely next two weeks.
Cheryl: Regarding AL Registrants Rights and Responsibilities WG, RAA A & B going to GNSO not this meeting but next one. We will need to start cross-comm. work on aspirational registrants' rights charter. Various groups across ICANN interested in participating, so we'll need to put together a cross-comm. WG.
NEW BUSINESS
Cheryl: AL Director-selection process is first.
Adam: I'd like to understand what timeline is. Should notify Board that the timing of Board action is causing candidates problem.
Cheryl: Unless there are particularly complicated issues, we still should be able to get Director seated in Cartagena. According to Vanda, Chairman of Structural Improvements Committee assured us that there was no problem with timeline ending in seating Director in Cartagena. In response, we remineded Board that issue of Bylaws still needs to be dealt with, and we have not heard back yet.
Adam: Could we get a printed timeline of selection process from here onward?
Cheryl: Yes, we can pull out of White Paper and publish separately. Could do at same time of Olivier's flowchart.
Tijani: Re Rule 27, there was a proposal to find other ways to break a tie, if there is one.
Cheryl: We discussed already, and none of proposals became part of Rule 27. Hopefully, it won't be a problem.
Cheryl: Next, Carlos will speak on JAS, as liaison.
Carlos: JAS WG work was strong for four months. We are disappointed with last Board resolution. Therefore, we've decided to continue our work, in attempt to give our point of view more effectively so Board understands it. I consider it necessary to have more ALAC participation in this WG. This is because there are many applicants around the world who need support -- and we feel Board did not consider this.
Evan: I have little to add. There is a report and continuing comment going on regarding this. But the Board's unexpected reaction goes contrary to the mandate it gave us.
Cheryl: Next is Vanda's feedback from special Board retreat. Most of us have seen resolutions. But we must discuss specifics of VI. Resolution basically said that the VI team now must tell us why you have no consensus or if you think you will get a consesus.
Sebastien: We need someone to translate the report. Also, we requested that a note be added to the answer saying there is no consensus. We will have a once-a-week call to see if we can finalize statement and send to Board.
Cheryl: Transition to Confluence from SocialText is next.
Heidi gave update on transition. Everyone is encouraged to take the training seesions on next two days. There will also be training in Cartagena.
Heidi: Also, note that Policy staff retreat is next week. During this, there will be very limited coverage by staff.
Cheryl: Next is topic of AL Improvements.
Sebastien: I suggest having a Saturday meeting before the Sunday session.
Heidi: The dates sent for ExCom were arrival on the 4th and departing on the 11th. Tickets can be bought starting within next week or so.
Cheryl: Some meetings could occur Saturday once we know when people are arriving.
Cheryl: Let's say, regarding resultes of RALO elections, that APRALO will not be finalizing theirs until 8 Oct.
Meeting was adjourned.
