2020-08-10 ICANN69 Planning Committee Call

Date: Monday, 10 August 2020                             

Time: 17:00- 18:00 UTC (For the time in various time zones click here) 

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Zoom Room:  https://icann.zoom.us/j/94896208953?pwd=YVZJTHplb0dXMmJ2ZmdFRHZvWWhvdz09 

Passcode: ICANN69-PC

Adigo Conference ID:

EN: 1638

FR: 1838 

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Dial-out Participants: 

EN:  Maureen Hilyard, Olivier Crépin-Leblond, Cheryl Langdon-Orr

FR:Michel Tchonang Linze

Apologies: Holly Raiche

Staff: Heidi Ullrich, Gisella Gruber, Claudia Ruiz

Interpreters:

FR: Claire & Camila 

Call Management: Claudia Ruiz

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Action Items:  EN

Recording: EN, FR

Zoom Chat: EN

Transcript: EN, FR

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AGENDA                                   

1. Roll Call - Staff (2 mins)

2. Welcome and Aim of the Meeting - Maureen Hilyard (5min)

3. Action Items from last call: Action items: 2020-07-29 ICANN69 Planning Committee Call (2min)

4. Approach to Scheduling At-Large Sessions at the Virtual ICANN69 - Maureen Hilyard / All (25min)

   1. PREP Week - number of At-Large PREP Webinars [19 - 22 Oct]

      1. Other preparatory sessions (other than Org organised) or onboarding sessions may be requested during Prep Week.

      2. Sessions during prep week will NOT be restricted to the Hamburg Time Zone.

   2. WEEK 1: SO/AC/SG/C Internal Work [13 - 15 Oct]

      1. Combination of both 60-min and 90-min blocks.

      2. Option to combine two 60-min blocks for an extended 2-hour session if needed.

   3. WEEK 2: Plenary Week [19 - 22 Oct]

      1. SO/AC/SG/C Joint Meetings with the ICANN Board: Potential slots in week 1 and 2 have been identified in the block schedule for joint meetings with the Board

         1. Time to be decided ASAP.

   4. Virtual EURALO GA

      1. Tuesday 13 October from 12:00-13:30 CEST

   5. ALAC & Board Meeting: week 1 or week 2?

5. ICANN69 Plenary Topic Proposal Form: Submission Deadline: 13 August 2020 @ 7:00 UTC (20min)

6. Next Steps - Maureen Hilyard (3min)

7. AoB - Maureen Hilyard (3 minutes)