Date: Monday, 10 August 2020                             

Time: 17:00- 18:00 UTC (For the time in various time zones click here

Zoom Room: 

Passcode: ICANN69-PC

Adigo Conference ID:

EN: 1638

FR: 1838 


EN:  Maureen Hilyard, Olivier Crépin-Leblond, Cheryl Langdon-Orr, Daniel Nanghaka, Jonathan Zuck, Yrjo Lansipuro, Raymond Mamattah, Amrita Choudhury, Abdulkarim Ayopo oloyede, Sebastien Bachollet, Karen Mulberry, Barrack Otieno, Dave Kissoondoyal, Natalia Filina, Hanan Khatib, Judith Hellerstein, Sivasubramanian Muthusamy, 

FR:Michel Tchonang Linze

Apologies: Holly Raiche

Staff: Gisella Gruber, Claudia Ruiz


FR: Claire & Camila 

Call Management: Claudia Ruiz

Action Items:  EN

Recording: EN, FR

Zoom Chat: EN

Transcript: EN, FR


  1. Roll Call - Staff (2 mins)

  2. Welcome and Aim of the Meeting - Maureen Hilyard (5min)

  3. Action Items from last call: Action items: ICANN69 Planning Committee Call (2min)

  4. Approach to Scheduling At-Large Sessions at the Virtual ICANN69 - Presentation Maureen Hilyard / All (25min)

    1. PREP Week - number of At-Large PREP Webinars [19 - 22 Oct]

      1. Other preparatory sessions (other than Org organised) or onboarding sessions may be requested during Prep Week.

      2. Sessions during prep week will NOT be restricted to the Hamburg Time Zone.

    2. WEEK 1: SO/AC/SG/C Internal Work [13 - 15 Oct]

      1. Combination of both 60-min and 90-min blocks.

      2. Option to combine two 60-min blocks for an extended 2-hour session if needed.

    3. WEEK 2: Plenary Week [19 - 22 Oct]

      1. SO/AC/SG/C Joint Meetings with the ICANN Board: Potential slots in week 1 and 2 have been identified in the block schedule for joint meetings with the Board

        1. Time to be decided ASAP.

    4. Virtual EURALO GA

      1. Tuesday 13 October from 12:00-13:30 CEST

    5. ALAC & Board Meeting: week 1 or week 2?

  5. ICANN69 Plenary Topic Proposal FormSubmission Deadline: 13 August 2020 @ 7:00 UTC (20min)

  6. Next Steps - Maureen Hilyard (3min)

  7. AoB - Maureen Hilyard (3 minutes)

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