NARALO - Proposed Showcase Schedule

Agree on Speakers and Content

WG

14 February

@1/26: Proposed speakers - Vint Cerf and Markus Kummer ISOC's VP of Public Policy. Vint has been contacted but not confirmed. @2/24: done.

Confirm Speakers

21 February

@2/10: Vint has confirmed his participation.,@2/17: Staff needs to confirm Rod's participation, @2/24: done. @3/3:Staff will follow up on the invitation for Rod Beckstrom to introduce Vint Cerf at the Showcase event on behalf of NARALO. - IN PROGRESS

Sponsorship Letter

WG

14 February

• Draft letter

3 February

@1/26: Chris Grundemann will talk to his contacts at Google to find out who to contact for sponsorship request, @2/24:done.

• Letter posted for comments

4 February

@2/10: done.

• Finalize Letter

11 February

@2/10: done

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• Send Letter to potential sponsors

14 February

@2/10: Darlene has sent letters to CIRA and TuCows. Chris was ready to send letter to Google., @2/17: Chris confirmed that Google will be sponsoring the event. Invoice logistics need to be defined. @2/24,@3/3: [1] Staff will follow up with ICANN's legal and meetings department whether ICANN could act as the "supplier" record for Google to cut a PO against.-  IN PROGRESS, [2]  Any decision about transportation to the Town Meeting?

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Showcase Flyer

Chair/Staff

9 March

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• Draft Flyer

Chair

16 February

@2/17: ICANN will be working on additional promotional material., @2/24: [1]Staff will talk to ICANN's meeting department to find ways to promote the event in advance of the ICANN conference, [2]  Staff will ask for printed version of the NARALO brochure in EN, FR and ES (Question: How many of each?) ,[3] Staff will ask meetings staff to provide flyers for the showcase on Saturday and Sunday, @3/3: [1] Staff spoke to the communications department and are proceding accordingly. Done.  [2] brochures  done, [3] Staff will ask meetings staff to provide flyers for the showcase on Saturday and Sunday, [4] Staff will ask meetings staff to promote the NARALO Showcase on TV monitors on Saturday through Monday. - IN PROGRESS

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• Flyer Posted for Comments

Chair

23 February

 @3/3: Open

• Print Flyer

Staff

9 March

• Distribute Flyer

WG

13-14 March

ALS Templates/Wiki Pages

NARALO/Staff

9 March

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• Templates sent to ALSes

Staff/WG

14 February

@1/26: [1]Darlene will collect the fact sheets from the ALS members., [2]Staff will prepare a draft NARALO showcase website /// @2/10: [1]Darlene has started , [2] done. 

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• Deadline for completion of ALS templates/wiki pages

NARALO ALSes

4 March

@2/17: Only 7 ALSs have sent their information., @2/24: Darlene will keep following up on the missing ALS factsheets. ,@3/3: [1] Darlene will follow up on the missing ALS factsheets.- IN PROGRESS.

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• Printing of ALS templates/Finalization of wiki pages

Staff

9March

 @3/3:[1]  Staff will also look at simpler URL for the San Francisco showcase such as www.naralo.org/showcase - COMPLETED. [2] [2] Staff will ask meetings to add a link to the NARALO showcase on the main meetings website. - IN PROGRESS

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Prepare Speakers' Notes (outlining themes)

Volunteer (with staff)

04 March

• Prepare drafts

26 February

@2/17: define who is going to do this, @2/24: Staff will provide speaking notes for Rod

• Finalize

2 March

@3/3:Staff will provide speaking notes for Rod - IN PROGRESS

• Send to speakers

4 March

Catering

Chair/Staff

28 February

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• Check with Meetings Staff/local catering

21 February

@1/26: [1]Staff will get in touch with meetings whether it would be possible to have the Showcase at 6:00 pm., [2]Staff will follow up with meetings whether there is budget for cocktails , @2/10: $1,000 to be allocated by ICANN

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• Finalize catering

28 February

@2/17: Google will be sponsoring the event. ICANN will add up to $1800 to the budged if necessary, @2/24:Staff will inform ICANN's meeting department that last minute additions for food and snacks are excepted., @3/3:Heidi will inform ICANN's meeting department that last minute additions for food and snacks are excepted.- COMPLETED, WAITING TO RECEIVE UPDATED BUDGET ESTIMATE

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Run-through with Speakers

WG/Speakers/Staff

14 March

@2/24: Need to coordinate with speakers - location and time, @3/3: [1] F/U speaker gift - Gisella will organize wine bottles from different continents for Vint. - IN PROGRESS, [2] Staff will ask meetings for pictures of the different meeting venues. - IN PROGRESS

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Showtime!

All

14 March