2018-09-11 At-Large Review Implementation Working Group Call

At-Large Review Implementation Working Group Call (ARIWG)

Date: Tuesday, 11 September 2018

Time: 04:00 - 05:00 UTC. For the time in various timezones click here

Meeting Number: AL.ARIWG/CC.0918/1

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How can I participate in this meeting? English Conference ID = 1638

¿Cómo se puede participar en la teleconferencia? Spanish Conference ID = 1738

Comment participer a cette teleconference?  French Conference ID = 1838

Adobe Connect:  https://participate.icann.org/atlarge-review/

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Dial-out Participants:

EN: Maureen Hilyard, Cheryl Langdon-Orr, Holly Raiche, Olivier Crépin-Leblond

ES:

FR:

Apologies: 

Staff: Heidi Ullrich, Evin Erdoğdu

Call Management: TBC

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Action Items: EN

AC Chat: EN

Recording: EN, ES, FR

Transcript: EN, ES, FR

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TO BE UPDATED

AGENDA

1. Roll Call - Staff (2 minutes)

2. Welcome and Aim of Meeting - Maureen Hilyard (3 minutes)

3. Introduction of ARIWG (Members, Participants, Observers) and Staff with Role of Each - Maureen Hilyard (10 minutes)

4. Review of Board Resolution Direction, Budgetary Issues and Timeline - Cheryl Langdon-Orr (5 minutes)

   1. Direction

      1. Resolved (2018.06.23.13), the Board directs the ALAC to convene an At-Large review implementation working group that oversees the implementation process of the implementation proposals contained in the At-Large Review Implementation Overview Proposal, including through the development of a detailed implementation plan. The Board expects that the implementation plan will expand on the implementation steps detailed in the At-Large Review Implementation Overview Proposal, including through identification of metrics for each implementation, a concise overview of the current state for each of the ALAC's proposals, a clearly defined goal of the implementation objectives, and a methodology of how to measure implementation progress on an ongoing basis.

   2. Budgetary Issues

      1. Resolved (2018.06.23.14), the Board directs the ALAC to work with ICANN organization to include expected budgetary implication for each of the implementation steps into its detailed implementation plan. The implementation plan shall incorporate a phased approach that allows for easy-to-implement and least costly improvements to be implemented first, with those items with more significant budget implications addressed via subsequent budget cycles. Any budgetary requests should be made in line with ICANN organization's budgeting processes.

   3. Timeline

      1. The detailed implementation plan shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution. (Deadline 23 December 2018)

      2. Resolved (2018.06.23.15), the Board directs the At-Large review implementation working group to provide to the OEC semiannual written implementation reports on progress against the implementation plan, including, but not limited to, progress toward metrics detailed in the implementation plan and use of allocated budget.

5. Reporting Guidelines - Cheryl Langdon-Orr (10 minutes)

   1. Board Resolution Requirements: 

      1. The detailed implementation plan shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution.

      2. Resolved (2018.06.23.15), the Board directs the At-Large review implementation working group to provide to the OEC semiannual written implementation reports on progress against the implementation plan, including, but not limited to, progress toward metrics detailed in the implementation plan and use of allocated budget.

   2. Review of Reporting Guidelines including At-Large Review Implementation Plan Template (due no later than 23 December 2018) and the draft ARIWG Recommendation Identification Table

6. Review of At-Large Review Implementation Overview Proposal and Suggested Approaches to Addressing Issues - Maureen Hilyard (15 minutes)

   1. At-Large Review 2- Implementation Workplan Overview Categorization

7. Management Tools - Maureen Hilyard (10 minutes)

   1. Phase 1 documents (as per ALAC proposal doc)

   2. Phase 2a - discussing and developing detailed implementation plans for each item (as per RecID report forms)
      (Gantt chart - detailing timelines)

   3. Phase 2b - Recommendation Identification reports on each item completed for the Board by Dec 2018

   4. Phase 3 - Implementation and six-monthly reports to OEC. (with ATLASIII occurring during the reporting timeframe)

8. Frequency of Calls - Maureen Hilyard (3 minutes)

9. AOB - Maureen Hilyard (2 minutes)