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Program Goals

Community leaders have outlined several key benefits that could be achieved through a programmed approach to global outreach:

  1. Building local/regional awareness and recruitment of new community members;
  2. More effectively engaging with current members and/or "reactivating” previously engaged ICANN community members; and
  3. Communicating ICANN’s mission and objectives to new audiences.

In recognition of the potential that such a regional outreach program could contribute to the ICANN community's continued growth and development, the FY18 Budget allocates resources and Staff has been directed to continue implementation and rigorous evaluation in order to assist in determining whether such resourced outreach merits support in future fiscal cycles.

(green star) NEW for FY18: A consolidated CROP Procedures & Guidelines page explains the program's features, requirements, policies, principles, and roles/responsibilities.

The tables below contain a BRIEF orientation to CROP outlining key steps to get started.  

What you should know at the outset: 

  1. There are two CROP forms required for each Trip/Event. Each one starts as a DRAFT and, after applicable reviews, is APPROVED for further processing: 
    1. A DRAFT Trip Proposal (or) DRAFT Engagement Event Proposal (blank templates are available as explained in the next column)
    2. A DRAFT Trip/Event Assessment (complete <=3 weeks after returning)
  2. When planning a CROP funded trip, there are two time-frames to consider:
    • Six (6) weeks for ICANN Constituency Travel (minimum requirement) from the date all approvals/confirmations have been obtained (Note: For Engagement Events, the minimum is 8 weeks).
    • How much time you anticipate needing to obtain internal organization approvals, regional Stakeholder Engagement concurrence, and Staff review for completeness. 
  3. Your designated Program Coordinator (PC) can help with the process. Who is your PC? See: CROP Contacts
  4. To learn about the policies, rules, roles, and related information, go to: CROP Procedures & Guidelines
  5. You may enter a DRAFT Proposals at any time, but your organization must have an approved Outreach Strategic Plan BEFORE your individual form can be processed. 

How CROP's site is structured:

  1. IMPORTANT: You must be logged in with a valid Username and Password in order to complete forms within CROP.
  2. All essential information about CROP is located under: Program Tools & Resources
  3. There is a Community Workspaces area where DRAFT Trip Proposals can be entered and, subsequently, reviewed/approved. 
    1. If you are in At-Large, you'll find blank templates under: At-Large RALO DRAFTS
    2. If you are in GNSO, you'll find blank templates under: GNSO Constituency DRAFTS
  4. Once DRAFT Trip Proposals are fully approved, they are relocated to a different area, Approved Forms (Staff Use Only) , depending on the organization:
    1. At-Large: At-Large RALOs
    2. GNSO: GNSO Constituencies

To enter a DRAFT Trip or Engagement Event Proposal or complete a DRAFT Trip/Event Assessment: 

StepDescription
1Depending on your organization, go to either: At-Large RALO DRAFTS and GNSO Constituency DRAFTS.
2

There is a blank Outreach Strategic Plan template for your organization (uppermost table).

An initial set of blank templates (and corresponding DRAFT Trip/Event Assessments) appears in a separate table.
Select the next available row that contains no information (blank cells) in the data columns.

3To complete the form, click <Edit Contents>, which appears in the menu underneath the <Create> (page) option. 
4

Answer each of the questions that appears within the form/template. Use the scroll bar (right) to reveal all contents.

5<Save> the page (bottom right of the screen).

For more detailed information, please see Program Participant Template Instructions.

For those who do not speak English, all of the pages within this Wiki may be translated using the "Translate" option located at the end of the status line just below the page title. (Disclaimer: These translations are computer-generated and, as such, may not be technically correct in all instances).

IMPORTANT: CROP forms must be completed in English.

To provide comments, suggestions, or ideas concerning CROP-FY18, please see our Feedback page. 

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For questions, comments, suggestions, or technical support concerning this space, please email: CROP Staff
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