Sub-group Members:   Athina Fragkouli, Carolina Aguerre, Cheryl Langdon-Orr, Fiona Asonga, Julie Hammer, Lito Ibarra, Lousewies van der Laan, Niels ten Oever, Olivier Muron, Pam Little, Rafik Dammak, Sebastien Bachollet, Sonigitu Ekpe, Taylor Bentley, Tijani Ben Jemaa   (15)

Staff:  Alice Jansen, Bernard Turcotte, Brenda Brewer, Elizabeth Andrews, Mandy Carver

Apologies:  Olga Cavalli, Finn Petersen

**Please let Brenda know if your name has been left off the list (attendees or apologies).**




1. Call Admin and Roll Call / Apologies 

2. Welcome - Opening Remarks  

3. Discussion of our mandate/remit and purpose as outlined by WS1. 

4. Brief Presentation    

5. Discuss the work plan    

6. AOB / Next Meeting 


1. Call Admin and Roll Call / Apologies 

    • Per Adobe participants list

2. Welcome - Opening Remarks  

    • Rafik Dammak and Fiona Asonga co-chairing.

3. Discussion of our mandate/remit and purpose as outlined by WS1. 

    • Fiona Asonga: General presentation on WS2

4. Brief Presentation (Comments) 

    • Rafik Dammak: Definition of diversity in the ICANN context? What areas shall we focus on? What can we use as inputs? What other experiences can we learn from? We are also 
      waiting for the background paper from staff.
    • Sebastien Bachollet: We would need more data on diversity beyond what was presented by AFNIC. If there is not more it could be one of our tasks to build such data.
    • Julie Hammer: need to understand how we define  (or describe may be more realistic) diversity is needed to understand what type of data we want to collect. It could also be that different 
      aspects of diversity could be different for different groups. As such some aspects of diversity could/should be best addressed in those groups.
    • Tijani Ben Jemaa: there is quite a bit of difference on the information - would be good to have a solid base. Not all aspects of diversity are more key than others.
    • Niels ten Oever: many people have been thinking about diversity and we should look at the literature and compare to what we have in ICANN. We need to understand what we are 
      talking about - email lists, staff, Board etc. Maybe not all are on the same level.
    • Fiona Asonga: Agree NTO. need to define diversity. What is important for us is to understand what diversity we are looking at - technical, geographiical, gender etc.
    • Niels ten Oever: +1 having everyone define their own requirements will be messy
    • Niels ten Oeverand will mess up indicators. Niels ten Oever: One could think of geographic, gender, orientation, age, minorities, time involved, education, expertise, etc
    • Fiona Asonga: we will move the discussion to the list as to which should be the areas we focus on.
    • Tijani BEN JEMAA: language and culture diversity are key
    • Lousewies van der Laan: I think its key to have an atmosphere that is open and inclusive, so that all minorities, including sexual ones feel welcome.
    • Cheryl Langdon-Orr (CLO)absolutely for us in ICANN  IMO  should be *inclusiveness, opportunity to participation  (here I mean  both minimal barriers and facilitation, and if 
      course recognition of our desired 'diversity objectives*  for  our component parts of ICANN and as a whole... 

5. Discuss the work plan   

    • Fiona Asonga: It would great if we could have defined our areas of focus by then end of the month. We could then gather data.
    • RaffikDammak: This should be considered a complex topic. (or at least one that will be time consuming).

6. AOB / Next Meeting 

    • Doodle poll to determine meeting times.
    • Adjourned

Documents Presented

Chat Transcript

  Brenda Brewer:Good day all and welcome to WS@ Diversity Subgroup Meeting #1 on 8 August 2016 @ 13:00 UTC!

  Cheryl Langdon-Orr (CLO):hi


  Cheryl Langdon-Orr (CLO):indeed Rafik

  Bernard Turcotte Staff Support:hello all

  Sonigitu Ekpe:Hello all!

  Bernard Turcotte Staff Support:All if you are not speaking please mute your miccrophone

  FIONA ASONGA:Hallo everyone

  Sebastien (ALAC):Bonjour à tous ;)

  Lito Ibarra:Buenos días


  Athina Fragkouli (ASO):hello all

  Lito Ibarra:Buenos días

  Lousewies van der Laan:Hi all

  Niels ten Oever:Hi all !

  Lousewies van der Laan:et bonjour Sebastien :-)

  Niels ten Oever:Yes

  Athina Fragkouli (ASO):yes we can hear you

  Lousewies van der Laan:yes, but you dropped a moment

  Lito Ibarra:Also my sund is delayed

  Lito Ibarra:sorry: sound

  Sebastien (ALAC):no more sound?

  FIONA ASONGA:I lost sound

  Lousewies van der Laan:cant hear anymore

  Brenda Brewer:calling out to Rafik, please stand by

  Brenda Brewer:If your phone number is listed, please idenify your name and I can then merge with your Adobe connection.  Thank you!

  Bernard Turcotte Staff Support:Please remember to mute you microphone if not speaking

  Niels ten Oever:Do we have a rough background paper?

  Niels ten Oever:because we should learn from other diversity policies

  Niels ten Oever:we can also ask for input from other fora that have been working on this

  Niels ten Oever:and what are we looking for in terms of scope? Diversity of staff, ICANN community, meetings? all of it?

  Niels ten Oever:Maybe good to understand what we mean with diversity

  Niels ten Oever:and what we are trying to achieve

  Niels ten Oever:The presentation and research were very useful, but good to understand where we want to go. And what we use as indicators

  Lito Ibarra:Is there also historical data about how diversity in ICANN has chamged thru time?

  Cheryl Langdon-Orr (CLO):agree  Jule...  we need that foundation to build upon

  Sonigitu Ekpe:+1  to Julie comments on defining diversity.

  Cheryl Langdon-Orr (CLO):So true Julie  I tried to raise the matter  of different "needs"  in my lightening talk

  Lousewies van der Laan:Historical overview would also allow us to see trends - are more women attaining leadership positions? isthe ICANN community becoming less ANglo-Saxon?

  FIONA ASONGA:Yes Cheryl you did

  Niels ten Oever:I think there are quite some academics that could provide us with papers

  Niels ten Oever:so we could edicate ourselves

  Niels ten Oever:+1 having everyone define their own requirements will be messy

  Niels ten Oever:and will mess up indicators

  Niels ten Oever:One could think of geographic, gender, orientation, age, minorities, time involved, education, expertise, etc

  Lousewies van der Laan:you mean political or sexual orientation?

  Lousewies van der Laan:or soemthinhg else?

  Tijani BEN JEMAA:language and culture diversity are key

  Niels ten Oever:I was thinking of sexual orientation

  Lousewies van der Laan:I think its key to have an atnmosphere that is open and inclusive, so that all minorities, including sexual ones feel welcome

  Niels ten Oever:+1

  Niels ten Oever:But how to measure that? Participation, right?

  Lousewies van der Laan:but, its not necesarily needed to have membrs of the LGBT community in every leadership position.

  Niels ten Oever:Depends on what we set as our objective

  Lousewies van der Laan:Also, to some people thats a deeply private matter.

  Carolina Aguerre:Hi Everyone, I'm sorry I could only join a few minutes ago. I look forward working with this team.  I particularly agree that working and refining the issue of diversity in organizational settings is a very important baseline to move forward.

  Niels ten Oever:There are different ways of measuring diversity, other than questionaires.

  Niels ten Oever:I agree that self reporting should not be our only indicator on LGBTQI diversity

  Cheryl Langdon-Orr (CLO):absolutly  ley for us in ICANN  IMO  dhould be *inclusiveness, opportunity to participation  (here I mean  both minimal barriers and faciitation, and if course recognition of our desireed 'diversity objectives*  for  our componenet parts of ICANN and as a whole...

  Cheryl Langdon-Orr (CLO):not so much *complex*  but 'time consuming'

  Carolina Aguerre:re Fiona / Rafik I think this timeline is feasible

  Cheryl Langdon-Orr (CLO):so onger term

  Carolina Aguerre:+1 Rafik

  Cheryl Langdon-Orr (CLO):e may need to identify our "stages of work"

  FIONA ASONGA:Great idea cheryl

  FIONA ASONGA:Please explain abit more so thatw eare all clear

  Bernard Turcotte Staff Support:Note that the first slot it 0500 and not 0600

  Brenda Brewer:Also, 13:00 UTC, not 12:00 UTC

  Bernard Turcotte Staff Support:Sopme groups have reserved until November so the number of slots is going down

  Bernard Turcotte Staff Support:Please consult the master CCWG schedule on Google Sheet

  Bernard Turcotte Staff Support:

  Cheryl Langdon-Orr (CLO):Thanks  everyone, bye for now... Good night Rafik :-)

  Bernard Turcotte Staff Support:bye all

  Julie Hammer (SSAC):Bye!

  Lousewies van der Laan:Thanks!

  Carolina Aguerre:bye

  Lito Ibarra:Thanks Rafik and Fiona, Bye all

  Rafik Dammak:good night Cheryl

  Rafik Dammak:bye al

  Brenda Brewer:Thank you all for joining today's meeting.  A follow-up summery will be sent to list.

  Niels ten Oever:bye all

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