ALAC Chair and ALT Officer Election Schedule - 2013

ALAC Chair Election

Call for Chair nominations – Friday, 25 October

End of call for Chair Nominations – Thursday, 7 November

Nominees accept their nominations – Friday, 8 November through Sunday, 10 November

Chair/staff sends Selection Summary to Lists – Sunday, 10 November

Vote on ALAC Chair  – Monday, 11 November through Friday, 15 November (is a vote still needed if there is only one nominee?)

Chair announced – Friday, 15 November

 

Proposed Chair Election Schedule

• 17 September 2012 Election Call  (sent to lists.)
• 1 October 2012 Deadline for Officer Nominations (to be sent to lists.)
• 3 October 2012 Chair to post to the public ALAC list an “election summary” message (sent to lists.)
• 4-11 October 2012 Nominations are discussed
• 8 October 2012 Deadline for Nominees to Accept their Nomination (sent to lists and or as notified and recorded on the relevant Election Pages of the At-Large Wiki.)
• 14 October 2012 Start of AGM
• 18 October 2012 Closure of AGM
• 18 October 2012 Start of Election of ALAC Officers by 2013 ALAC immediately after the closure of the AGM (Should a ballot be required)
• 22 October 2012 Election Results announced
• 22 October 2012 New ALAC Officers take their seats

Relevant ROP Text:

5. ALAC Chair Requirements and Responsibilities

5.1            The Chair must be an ALAC Member.

5.2            A person nominated to be Chair does not need to be an ALAC Member at the time of nomination but must have an expectation of being an ALAC Member after the next ALAC Annual General Meeting (AAGM), the ALAC meeting held in conjunction with the ICANN Annual General Meeting (AGM).

5.3            Should the person elected Chair not be an ALAC Member after the AAGM, a new election must be conducted.

5.4            The Chair is elected for a one year term. At the end of that term, the appointment may be renewed for one additional year subject to the provisions of Paragraph 8.2. The first priority for the ALAC is to select the best person to be Chair regardless of their ability to serve for a second term.

5.5            All actions attributed to the Chair in these RoP may be delegated by the Chair to any other ALAC Member unless such delegation is explicitly not allowed.

5.6            When the Chair delegates the running of a meeting to another ALAC Member, all rights and responsibilities with respect to managing the meeting are vested in the acting meeting chair with the exception of those rights and responsibilities explicitly given to the “ALAC Chair”.

5.7            It is expected that a Chair will delegate specific responsibilities (sometimes referred to as “portfolios”) to other ALT Members, other ALAC Members and/or Liaisons based on skills, interests and workload.

5.8            All such delegations are subject to the agreement of the delegate and should be a matter of public record.

5.9            The duties of Chair include:

5.9.1               presiding over ALAC meetings;

5.9.2               determining the procedures to be followed where standard operating procedures do not cover a specific situation;

5.9.3               upholding the RoP, Bylaws and other norms applicable to the ALAC;

5.9.4               determining meeting agendas in advance in conjunction with the ALT Members and Staff;

5.9.5               being the prime liaison with Staff;

5.9.6               representing the ALAC and At-Large in meetings and in written communication. This responsibility notwithstanding, the Chair is obliged to consult with the ALAC Members, the ALT and the ALAC and/or other segments of At-Large as appropriate;

5.9.7               ensuring that timelines and deadlines for the work of the ALAC are set and met; and

5.9.8               facilitating and encouraging participation of all ALAC Members in At-Large Community activities and taking appropriate actions when the participation and contributions of ALAC Members and appointees, as specified in Paragraphs 4, 6 and 7, are unsatisfactory or do not meet expectations.

5.10        As a member of the ALT, the Chair is subject to the same obligations as all ALT Members.

5.11        The ALAC Chair may make substantive decisions on behalf of the ALAC if the matter is of such urgency that the ALAC cannot practically be consulted. To the extent possible, this must be done in consultation with the ALT. Any such decision must be reported to the ALAC without undue delay and must be ratified by the ALAC as soon as practical.

5.12        The ALAC Chair is empowered, at his/her sole discretion, to:

5.12.1           recommend to ICANN the suspension or restriction of a person's right to post to any At-Large electronic communications platform provided by ICANN, including but not limited to e-mail and wikis, if the Chair determines that the person has violated the ALAC Code of Conduct (Paragraph 14.4). If such action is necessary, and unless subject to legal constraints, the Chair will consult with the ALT prior to taking action if feasible, and/or after the fact, advise the ALT of the violation and seek ALT validation for the action(s) taken. The Chair is required to take into account whether the overall nature of the actions of the individual is an aberration or represents a pattern of abuse when determining the duration of the suspension or other action;

5.12.2           recommend to ICANN that electronic postings to ICANN managed communications platforms be deleted if their presence harms or prejudices any person or organization or if they are unrelated to ICANN activities;

5.12.3           take direct actions equivalent to those specified in paragraphs 5.12.1 and 5.12.2 for electronic communications platforms not operated under the aegis of ICANN.

5.12.4           exclude for a specified period of time, an individual from any ALAC-related and At-Large-related activities if that person’s actions violate the Code of Conduct (Paragraph 14.4) or are deemed to be disruptive.

5.13        Any member of the ICANN community may voice problems, concerns, or complaints about ICANN to the Ombudsman (See Paragraph 9.8).

5.14        Should the Chair be incapable of carrying out the duties and obligations of the office, including that of delegating responsibilities to another ALAC Member, another ALAC Member will be deemed to be the Chair until such time as the original Chair can resume his/her duties or the ALAC can select a replacement. The replacement chair will be, in order of precedence:

5.14.1           The Vice Chair, if there is only one and he/she is willing to serve as Chair.

5.14.2           One of the Vice-Chairs by mutual agreement of the Vice-Chairs in consultation with other ALT or ALAC Members, or barring such agreement, by random selection of those willing to serve as Chair with the random selection carried out by Staff.

5.14.3           Any other ALT Member by mutual agreement of the ALT Members, or barring such agreement, by random selection of those willing to serve with the random selection carried out by Staff.

5.14.4           Any other ALAC Member by mutual agreement of the ALAC Members. Barring such agreement, Staff shall identify one ALAC Member by random selection from among all remaining ALAC Members who are both willing to serve and have the explicit support of at least one other ALAC Member.