NARALO Monthly Teleconference 

Date: Monday, 12 August 2013

Time: 19:00 UTC (for the time in various timezones click here)

How can I participate in this meeting? 1(800)550-6865, Teleconference ID: 1638

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Attendees:  Alan Greenberg, Murray McKercher, Glenn McKnight, Gordon Chilcott, Garth Bruen, Evan Leibovitch, Darlene Thompson, Eduardo Diaz, Louis Houle, Michael Maranda, Gareth Shearman, Seith Reiss, Bill Thannis, Allan Skuce, Thomas Lowenhaupt, Avri Doria, Joly MacFie

Apologies:  Olivier Crépin-Leblond

Staff:  Heidi Ullrich,  Silvia Vivanco, Gisella Gruber, Matt Ashtiani, Julia Charvolen

Call management: Julia Charvolen

Summary Minutes:   Summary Minutes 12 August 2013  

Action Items: Action Items 12 August 2013

Transcript: EN 

Chat: AC Chat transcript 12 August 2013

Recording: EN  

A G E N D A  

1. Welcome and Roll call - Staff (2 min)

2. Review of Action Items of call July 2012  - Darlene Thompson  (2 min)

2.1 NARALO Monthly call 2013.07.16 from Durban

2.2 NARALO Monthly Report - June and July 2013

2.3 NARALO call time will observe DST until its end Sunday 3 November 2013 (See 12.2 for details)

2.4 Staff: On a March 18 2013 ALAC briefing call on RAA changes staff (Margie Milam and Sam Eisner) were asked to identify ICANN's economic advisers and provide the economic study document that was the basis for changes to RAA 3.3.6 and 3.3.7, Will At-Large staff please forward this request again? (This is the fifth call for this information)

2.5 Note: Standard agenda items 3 & 6 have been combined in a "Meetings" super topic #3

2.6 All Durban NARALO Participants Please Add Meeting Briefs to the At-Large Reports

2.7 Eric Brunner-Williams to Provide analysis of Active and Non-Active ALSes

2.8 Staff: Please provide for future Election instructions en Français and en Espanol

2.9 Staff: Please provide for future Elections a TEST Vote on a Null item to ensure all ALSes have access and functionality. Too many ALSes have reported problems receiving the ballots.

2.10 Staff: Please advise on the status of Translation of the ICANN News Alert in Spanish and in French

2.11 Staff: 10.3.3 On tracking travel-related reimbursement, we need a better tracking system with full-disclosure. Conversations via Skype, etc, can't be tracked.

2.12 Staff: Please advise on the status of Indigenous Peoples Fellowship Access in North America

2.13 Run-off election for NARALO Secretariat will be held once the Operating Procedures are ratified.

3. Meetings  (5 Minutes)

Review of ICANN46 Durban Meeting  ICANN47 & At-Large Summit

ATLAS Timeline

At-Large Summit II Working Group (ATLAS II)

9.5 ATLAS 2: A call for volunteers to work in a WG that is being assembled

(Was 6.1 The Summit will be at ICANN50 London, England 22-26 June 2014)

(Was 6.2 NARALO GA - Los Angeles)


4.  Review of Communication/Outreach Strategy

4.1. To review upon completion of ROP changes


5. Our Community (10 Minutes)

5.1 (NEXT TELECONFERENCE) ALS Spotlight: Telecommunities Canada

5.2 Changes to NARALO Operating Procedures (Proposed, for discussion and consensus). See NARALO ROPs WIKI

5.2.1: #7 Removal of the phrase "as long as they fulfill the language requirements" and expansion from "person" to "persons".

5.2.2: #9: Addition of "ALAC Rules of Procedure" to the list /guiding documents for NARALO officers

5.2.3: #11: Changes the requirement for candidacy from "Statement of Interest" submission to "nomination"

5.2.4: #12: Change of language to match change in #11

5.2.5: #13: Dealing with problematic elections (as in no consensus or ties for ALAC elections)

5.2.6: #15: Change "ALSes" to "General Assembly"

5.2.7: #16: Change "vote" to "participation"

5.2.8: #17: (A)Unaffiliated NARALO members Must Submit an Affirmation to At-Large Staff. (B) Failure to meet criteria terminates membership. (C) The unaffiliated individuals will adopt a verifiable process to ensure that their elected representative can reflect the views held among their membership with his/her vote.

5.2.9: #18: Participation to NARALO affairs and discussions implies agreement with the NARALO Code of Conduct.

5.2.10: #19: In the case of a tie in any election for Chair or Secretariat, the decision of who is declared winner will rest on a secret ballot of three people. Those three persons will be selected, from the current occupants of the following positions, in order, excluding any people who are among the tied candidates: the three current ALAC members, the NARALO Chair, the NARALO Secretariat (or representative thereof if the position is filled by more than one person or an organization). Should there not be three persons who meets these requirements, the selection shall be by random choice overseen by At-Large Staff.

5.2.11: #20: All consensus decisions and votes of the General Assembly members shall weight all members equally.

5.2.12: #21: Where these Operating Principles may conflict with the NARALO Rules of Procedure for Meetings or the Memorandum of Understanding with ICANN, these Operating Principles shall prevail.


6. The At-Large Summit & NA GA

See Agenda Item 3 - 6 to be retired in next call

7. New gTLDs

7.1 Now what?

8. Committee/Working Group Activity - Future Space for All WG/Committee Reports

8.1 NOMCOM - Report supplied to list (Glenn)

8.2 A Call for ICANN to Embrace its Inner Regulator (Evan)

8.3 ATRT2 Status (Alan)

8.4 Going forward, the Chair will request all NARALO working group leaders provide updates to the Monthly Reports (Garth)

9. At-Large Advisory Committee "ALAC" Issues (Olivier, Evan, Eduardo, Alan - 10 Minutes)

9.2 ATRT Letter from Jean-Jacques

9.2 Policy Advice Development Page

9.3 Board-Stakeholder Action List

10. ICANN Functions (5 Minutes) (Communication Strategy III.5)

10.1 Compliance Tracking

10.1.1 Detailed Questions and Issue have been sent to the ICANN CEO but there has been no response

10.2 Language and Translation

10.2.1: An abstract of the Naralo Monthly Meeting that we could post on our Web site (or RSS it), including some of the documents produced by ICANN, that we discuss and that would be worth translating to attract attention toward NARALO.

10.2.2: Translate RAA and legal documents related to the RAA into French and Spanish

10.2.3: Translations of Registrar/Registry documents in local languages(where the company operates) to avoid consumer disputes.

10.3 Travel

10.3.1 All travel-sponsor related issues should be reported or copied to the Chair.

10.3.2 Travel Support Guidelines

11.  Any Other Business "AOB" (2 Minutes)

11.2 "At-Large" and "AtLarge" As reserved strings (Tom L.)

12. Action Items

12.1. Going forward, let's list previous action items and not have a separate page - Staff: please list ALL additional action items from THIS call bellow this entry. And then list the same action items at the top of the NEXT meeting agenda.

12.2 Daylight Savings Time Details: Per previous vote these calls ALWAYS occur at 3PM EST REGARDLESS of Daylight Savings Time until otherwise noted. Explanation: Daylight Savings Time (DST) is a program which moves the official hour ahead by one during the summer to preserve more daylight in the evening. DST is not universally or equally observed. DST changes have occasionally caused confusion for  NARALO call times. For us this means specifically, we will be observing DST. The time of our call will remain 3:00PM EDT and 12:00PM PDT, but the UTC time of the call will change from 2000hrs to 1900hrs as of March until the end of DST.

12.3 Closed action items from previous call:

2.6 Staff:Please advise on the status of the request to supply ICANN's "Whistle-blower" Policy

2.4 Staff Please advise of the status of the ISOC CA ALS Application - under 5.2 of this call


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