Proposed Election Schedule
17 September 2012 Election Call (sent to lists.)
1 October 2012 Deadline for Officer Nominations (to be sent to lists.)
3 October 2012 Chair to post to the public ALAC list an “election summary” message (sent to lists.)
4-11 October 2012 Nominations are discussed
8 October 2012 Deadline for Nominees to Accept their Nomination (sent to lists and or as notified and recorded on the relevant Election Pages of the At-Large Wiki.)
14 October 2012 Start of AGM
18 October 2012 Closure of AGM
18 October 2012 Start of Election of ALAC Officers by 2013 ALAC immediately after the closure of the AGM (Should a ballot be required)
22 October 2012 Election Results announced
22 October 2012 New ALAC Officers take their seats
Election Schedule with ROP Explanations
17 September 2012 Election Call is sent by ALAC Chair
ROP Article 9.1:
No earlier than one calendar month and no later than three weeks before the beginning of an ICANN Meeting where an ALAC officer has to be elected, the current Chair Chair of the ALAC will send to the public ALAC list an “election call” message, listing the officers that are to be elected at that ICANN Meeting, asking for nominations, and stating the deadline according to the following paragraph 9.2.
1 October 2012 Deadline for Officer Nominations
ROP Article 9.2:
The deadline for nominations for all open officer positions shall be 14 (fourteen) days after the date of the “election call”. Only delegates can nominate or self-nominate, by posting a message to the public ALAC list. Anyone who will or has a chance to meet eligibility requirements after the next ICANN Annual General Meeting can be nominated; it is not necessary for nominees to meet eligibility requirements at the moment of the nomination, but, if elected, they will have to meet them before taking their seat. Nominations of individuals who will not meet the eligibility requirements after the closure of the next Annual General Meeting are invalid.
3 October 2012 Chair to post to the public ALAC list an “election summary” message
ROP 9.4
9.4 After the deadline for nomination acceptance has passed and either:
9.4.1 not less than seven (7) days before the opening of the ICANN Meeting, if a regular election, or;
9.4.2 within seven (7) days from the end of the nomination acceptance period, if a vacancy is being filled between Annual General Meetings the Chair will post to the public ALAC list an “election summary” message. This message will contain a summary of all valid nominations for any open position. In the message, the Chair will also notify the day and time in which the actual vote will happen; such day and time must be either:
9.4.3 For regular elections: between the beginning and the closure of the ICANN Meeting, except when the Meeting is also the Annual General Meeting. In this latter case, the date and time of the vote shall be within the first 48 (forty-eight) hours after the closure of the Annual General Meeting; thus, the electorate will include the delegates whose term starts at the closure of that Annual General Meeting, and will not include the former ALAC members whose term ends at the closure of that Annual General Meeting, or:
9.4.4 Where a vacancy arises in mid-year: the electorate shall consist of those delegates who are currently serving ALAC Members
4-11 October 2012 Nominations are discussed
ROP Article 9.5:
Nominations shall then be discussed on the public ALAC list, via instant messaging services or by telephone, and/or at the physical ALAC meetings during the ICANN Meetings, as applicable.
8 October 2012 Deadline for Nominees to Accept their Nomination
ROP Article 9.3:
Nominations must be accepted by the nominee by sending a message of acceptance to the public ALAC list (or to the person who nominated them, who will then forward it to the public ALAC list, if they do not have posting privileges to the public ALAC list at the time) by the deadline of 7 (seven) days after the deadline for nominations. Nominations that are not accepted are invalid.
14 October 2012 Start of AGM
18 October 2012 Closure of the AGM
18-21 October 2012 Election of ALAC Officers (starting immediately after the official closure of the AGM)
ROP 9.4:
9.4.3 For regular elections: between the beginning and the closure of the ICANN Meeting, except when the Meeting is also the Annual General Meeting. In this latter case, the date and time of the vote shall be within the first 48 (forty-eight) hours after the closure of the Annual General Meeting; thus, the electorate will include the delegates whose term starts at the closure of that Annual General Meeting, and will not include the former ALAC members whose term ends at the closure of that Annual General Meeting, or:
9.4.4 Where a vacancy arises in mid-year: the electorate shall consist of those delegates who are currently serving ALAC Members
ROP 9.6:
At the day and time of the vote, delegates will be provided (by staff or a delegated disinterested third party) with a mechanism for voting that meets the following requirements:
9.6.1 It allows for each delegate to cast their vote in a confidential manner, so that no other delegate or officer shall know it;
9.6.2 It allows for delegates who are not physically present to cast their vote remotely (also in advance of the day and time of the vote, if they are unavailable at that moment
9.6.3 Each delegate can cast up to one preference for each open position, picking among the list of validly nominated individuals published at rule 9.4. Votes for other individuals are considered equivalent to abstention.
22 October 2012 Election Results announced
22 October 2012 New ALAC Officers take their seats
