ESADT 10 September 2012 at 1300 UTC
Summary Minutes and Action Items
Yaovi
CLO: Introduction
The plan was to follow Rules 2 and 7
Yrjo: Last time rules 2 and 7, but before we had a short discussion and decisions were made and the group was leaning to one of the 2 options.
Go by the rules one by one, end product similar to what we have now.
Second option: Try to consolidate rules on selection, elections and appointments. What are the useful elements, not too useful, etc.
On Rule 2: We want 5 officers, one from each region. Instead of one Rapporteur, one Vice President. Chair is the only one that needs to be elected. The Chair has to be elected. There should be as little detail as possible, so we have flexibility. The present rules they mix all sort of things, we need to bring analytical clarity. The role of the Ralos in the election process. We do not want 2 classes of ALAC members.
Rule 7: Other appointments.
Rule 8: CLO stressed that we should use consensus whenever we can. Elections are not necessary for all sorts of positions.
AG: Election of officers has been discussed in the duties and designed team. One of the points is instead of Rapporteur there should be a Vice Chair. The only difference between Vice Chair and other officers. It is VC is making a larger commitment of time.
Roosevelt: We have problems in LACRALO because of the problems in the interpretation of rules.
Yrjo: Rules, interpretation. I would like to keep everything in one document, but I would somehow try to create more clarity, one you take one rule, I had to read rule 9 several times to understand it. It presents the basic schedule and various exceptions all the time.
The sections should be simplified.
AG: Examples of the type of things to keep simple. For example NARALO, the rules imply that Big Pulse must be used for elections. We should not be specifying thigs. We need to specify what we think is important.
We want to put the rules in place so that they are principles but not implementation details.
We should not be mandating things that are not crucial.
Rule 8 and 9
Rule 8: Qualification criteria for appointments
Some or part of docs can be analyzed by other drafting teams.
AG: This rule made it way, but it falls under "Rules and Responsibilities and Duties". No additional work needs to be done.
AG: Lessons to be learned: qualifications are scattered in random places currently.
Yaovi: Comment about definition. Appointees.
Comment: How the team will work, if we need to define appointees in definition and structure section.
AG: Who are we appointing? Anyone. We appoint liasions. But the ALAC will appoint people for a variety of things. The ASO teams and various teams. We cannot define in the rules what the positions are because they are changing all the time.
We cannot be more specific, other than people that represent ALAC.
CLO: Duties and Definitions will talk about the different job descriptions and also we will be talking about the expectations of the people of the ALAC.
At the moment we have more rules than we have elected positions.
ICANN ByLaws say that the ALAC will "elect".
Tijani: This drafting team is about the process about election, selection and appointment, therefore rule 8 has to be addressed by this drafting team and it must address the criteria.
Yrjo: The rule 8, there are some qualification criteria. Things that a person has to show before being consider for appointments.
Yaovi: Qualification criteria is not the right one to put here, we do not need to put the expectations.
AG: Remind the group that the division between the WGs is not very clean and therefore we need their beliefs, and when we get all of those 4 sections, we will have to redraft because of the division of responsibilities. Language may have to be merged and put together in one single document.
Yaovi: During our discussion, some of the aspects we have to be sure that the rule, we have to be sure that what we are posting on other groups, that they are working on it.
If there is something missing we can bring it up again.
CLO : Put into the chat the link of the current template. This is a repository. The current listing of things, and it is along the lines of the existing rules.
We need to ensure that any requirements or criteria in the duties and expectations, are in fact ratified and appropriate.
Rule 9
AG: This rule has lots of details and we need to see what details we need to look at.
For instance: Duties and Metrics group, we talk about how the Chair is elected. The feeling is very strong that this has to be done before a general meeting. These are the end points and then move backwards.
CLO:
This rule shows why we need to make rules simpler.
We need to make sure that the various appointments are appropriately dealt with.
We should not have to go through a 2 months process. There are other things such as Chair of the ALAC which need more specific procesees. Because this job has enormous expectations.
These are time commitments and that process has to be transparent, clear and predictible.
Yrjo: Rule 9 is an example of how the rules mix all sorts of things.
AG: It would be useful if we had more comments on the WIKI.
CLO: We have to be very careful to say election is a valid form of selection. Recalls are also important to consider.
9 and 10 there are some principles:
For example, if you re having an electtion you need to have nominees. Let's assume nominations have to happen, who can nominate, can a person nominate more than one person. We can articulate those in general discussion terms.
We want to make clear whether a self nomination , before the current roles where written. Self nomination did not imply accceptance of the role.
Tijani: The comments we have to do them IN THE WIKI.
We have to draft the rules that we already discussed. If we do not start drafting now, we will end up with nothing. We need to draft.
Iit would be good if you work with the drafting team and or correspond with Yaovi and Yrjo.
AOB: Next meeting
Consider the discussion online during WIKI Page.
AI: 20 OR 21 UTC. To rotate timing.
Thank you all
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