Date: Wednesday, 04 December 2019
Time: 18:30 - 20:00 UTC (For the time in various timezones click here)      

Meeting Number: AL.AF/CC.14  BDB 0919/1

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How can I participate in this meeting?

Comment participer a cette teleconference?

Conference ID: FR 1838 / EN 1638

Zoom room:  https://icann.zoom.us/j/920284765

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Action Items: EN 

Transcript: EN, FR

Recording:  EN, FR 

Zoom Chat:  EN

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Dial out Participants: 

FR:  Etienne Tshishimbi, Imrane Ahmat Souleymane, Gabriel Bombambo Boseko, Abdrahamane Samba Sidibe, Bakary Kouyate, Bamba Vassindou, Minata ZONG-NABA, Michel Tchonang Linze, Gabdibé GAB-HINGONNE

EN: Peters Omoragbon, Patricia Akello, Nkem Nweke, Omar Shuran, Remmy Nweke, Vernatius Okwu Ezeama, Yazid Akanho,

Apologies: Barrack Otieno (tentative), 

Staff: Heidi Ullrich, Silvia Vivanco, Michelle DeSmyter

FR Interpreters: 

Call Management: Michelle DeSmyter

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Agenda:          ****TO BE UPDATED****

1. Roll call (Staff) – 2 min
2. Review of action items from previous meeting (Sarah/Staff) – 2 min
3. Open ICANN Public Comments (Seun) – 5 min

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

Recently Ratified by the ALAC (Since last AFRALO Monthly Meeting)

Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:

I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.

Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.

Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.

Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.

Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process. 

II. Support and grow active, informed and effective stakeholder participation.

Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.

Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.

III. Sustain and improve openness, inclusivity, accountability and transparency.

Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment. 

Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.

Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important. 

Public Comment for Decision 

Proposal for Future Root Zone KSK Rollovers 31 Jan 2020 

Current Statements (ALAC Advice, Comment or Correspondence)

4. Reports

a. Recent and upcoming ALAC activities (Tijani, Dave, Abdulkarim) – 5 min

b. Recent and upcoming AFRALO/ALS activities (All)  - 5 min

c. Outreach and Engagement (Daniel) - 2 min

d. AFRALO at IGF2019 - 3 min

5. Updates/Items for discussion

       a. Update on ICANN66 and AFRALO participation at ATLAS III (All) - 5 min

            - GSE Africa call on key takeaways from ICANN66 [See presentation] (Yaovi/Seun) - 3 min

            - Update on fellowship mentorship and next ICANN Fellowship round (Sarah) - 2 min

       b. AFRALO Newsletter update (Remmy Kouami, Olivier Kouami, Sarah) - 5 min

       c. Upcoming call on Universal Acceptance and Latin Script (Sarah/Seun) - 3 min

       d. Review of AFRALO individual members rules of procedures (Seun, Tijani, Sarah) -2 min

       e. FY20 RALO requests for funding to support an outreach activity (Heidi/Seun) - 3 min

6. New At-Large Structure (ALS) & individual member applications (Sarah) – 5 min

     ALS applications

     293 - ACSIS Cote D'Ivore

     Individual membership applications

    AFRALO Observer to confirm membership status. (Sarah, Evin)

7. AOB – 5 min

Ordre du Jour (Français)   

1. Appel - Liste de Présence (Personnel) – 2 min
2. Revue des Actions à suivre de la réunion précédente (Mohamed, Fatimata, Sarah) – 2 min

3. Consultations publiques ouvertes d' ICANN (Seun) – 5 min

At-Large Ressources Directives

ALAC 2019 - Commentaires & Suggestions politiques

Page Sommaire d'At-Largeésumé de ligne d'action At-Large

Graphique d'evolution des recommendations des multi-parties prenantes

Récemment ratifié par l'ALAC

Proposed Definition of Name Collisions and Scope of Inquiry for the Name Collisions Analysis Project
The ALAC considers the issue of Name Collision in the DNS an area of importance for the minimization of unintended consequences for Internet end users. The ALAC appreciates the need to have a Name Collision definition for purposes of scoping the inquiry for the Name Collision Analysis Project (NCAP), in order for the NCAP Study One to be manageable and on point, and therefore supports the Proposed Definition of Name Collision and Scope of Inquiry for the Name Collision Analysis Project of 1 July 2019. Of particular importance to us are:

(1) The recognition and inclusion of Type B situations (ie. B. In scope but not intended to be the subject of data studies) which provides built-in peripheral consideration of such situations with decision for examination through data analysis at a later stage if a compelling case were to arise within Study One; and

(2) The possibility of amending the Definition of Name Collision and Scope of Inquiry for the Name Collision Analysis Project should further pertinent information come to light at a later stage either through the ongoing work of the NCAP DG, NCAP Working Party and/or input obtained from the party/ies eventually contracted to undertake NCAP Study One.  

Evolving the Governance of the Root Server System
The ALAC strongly supports the overall proposal and appreciates the opportunity to comment. The RSS, according to RRSAC37, needs to evolve so it remains a reliable, resilient, and sustainable service in the face of increasing traffic and cyberattacks. However, the ALAC finds it difficult to accept that ICANN is not considered a primary stakeholder with regard to the RSS, given that the Domain Name System and its reliable and trusted operation is a prime reason for ICANN’s existence. The ALAC also encourages that Internet users, the ultimate user and beneficiary of the DNS, should be listed as having a stake in the existence and evolution of the RSS.

The financial model is also of some concern to the ALAC. No figures are provided to allow even order-of-magnitude estimates. It is surely time that we begin to understand exactly what level of funding will be required and hypothesize on where such funding will come from.

Draft Financial Assumptions & Projections and Operating Initiatives for the development of Fiscal Years 2021-2025 Operating & Financial Plan
The ALAC considered the Draft Financial Assumptions, Projections and Operating Initiatives, and offered comments on the following topics among others: 

• The ALAC is not optimistic that Financial Assumptions A (Roll-out of New gTLDs) and B (New Business Models – Geographic gTLDs and Brand gTLDs) will be highly successful vehicles to new revenue. Although the first round of new gTLDs did bring in considerable revenue, the ALAC notes that these earlier rounds represented the “low hanging fruit” in the new gTLD market.
• The ALAC agrees that ICANN continue to put money towards the an urgent need to resolve current challenges around Universal Acceptance, as well as the primary strategic goal of security, stability and trust.
• The ALAC agrees that work which needs to be done on evolving the multistakeholder system is substantial and complex and that it must be ongoing with adequate resources directed towards its completion. The objectives related to diverse and inclusive participation in policy making in an efficient and effective way are essential to improving the system, underlining that face-to-face meetings are essential to the functioning of the multistakeholder model.
• The ALAC/At-Large community propose some clarity via a listing of priorities and statements on the impact of each project on ICANN org and on each of the unique ACs and SOs. The community believes that while policy development and implementation activities are integral to the planning process, so are other activities, such as those that enable communication, collaboration, and outreach, between RALOS, At-Large members and other constituencies.

Commentaire public pour décision
Proposal for Future Root Zone KSK Rollovers 31 Jan 2020

Déclarations actuelles (conseil, commentaire ou communication d'ALAC)

4. Rapports

a. Activités récentes / à venir de l'ALAC (Tijani, Dave, Abdulkarim) - 5 min

b. Activités récentes / à venir des membres d'AFRALO (tous) - 5 min

c. Sensibilisation et Engagement (Daniel) - 2 min

d.  AFRALO à l' IGF2019 - 3 min

5. Sujets de discussion

        a. Mise à jour sur la réunion ICANN66 et sur la participation d'AFRALO à ATLAS III (All) - 5 min

            - Appel de GSE Afrique sur les points à retenir de l'ICANN66 [Voir presentation] (Yaovi/Seun) - 3 min

            - Mise à jour sur le mentorat de la bourse pour le prochain cycle de bourses de l'ICANN (Sarah) - 2 min

        b. Bulletin d'information AFRALO (Remmy Nweke, Olivier Kouami, Sarah) - 5 min

        c. Discussion sur l'acceptation universelle et l'écriture latine(Sarah/Seun) - 3 min

        d. Examen des règles de procédure des membres individuels d'AFRALO (Seun, Tijani, Sarah) - 2 min

        e. Demandes de financement de RALO pour l'exercise FY20 pour le soutien des activités de sensibilisation (Heidi/Seun) - 3 min

6. Nouvelles candidatures de Structure At-Large (ALS) et des candidatures individuelles (Sarah, Mohamed, Fatimata) - 5min

    Demandes d'ALS

    293 - ACSIS Cote D'Ivoire

   Les candidatures individuelles

   AFRALO Observateur pour confirmer le statut de membre.

7. Question diverses (tous) – 5 min