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Action Items: Action Items 03 March 2011

Recording: ENGLISH

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A G E N D A

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1. Welcome and Roll Call (2 mins)

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3.1 Review Draft San Francisco Showcase Agenda

- Will ALAC Chair Olivier Crépin-Leblond say a few words during the showcase?

- What will be the ALS representative speaker order? (see draft detailed speaker list)

3.2 Review Action Items from Last Call

AI from last call: Staff will follow up on the invitation for Rod Beckstrom to introduce Vint Cerf at the Showcase event on behalf of NARALO. - IN PROGRESS- COMPLETED - Rod (and all other speakers) confirmed

AI: Staff will provide speaking notes for Rod - IN PROGRESS

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4.1 Review Action Items from Last Call:

AI: Chris will copy in Heidi Ullrich and the At-Large Staff on his communications with Google to move ahead with the sponsorship situation. COMPLETED - currently waiting on further information from Google

AI: Heidi will follow up with ICANN's legal and meetings department whether ICANN could act as the "supplier" record for Google to cut a PO against. - IN PROGRESSAI: Heidi will talk to ICANN's meeting department to find ways to promote the event in advance of the ICANN conference. - SPOKE WITH COMMUNICATIONS DEPARTMENT - COMPLETEDCOMPLETED - Google has been contacted that a PO can be raised with ICANN, we are waiting for futher information from Google

5. Update on Showcase Material  (Darlene) (5 mins)

5.1 Track progress on NARALO factsheets and Showcase Website

AI: Darlene will follow up on the missing ALS factsheets.- COMPLETED

http://www.atlarge.icann.org/naralo/san-francisco-outreach.htm

AI: Darlene will check what ALSes have working URL and updated contact information.

AI: Evan will send the factsheet for his ALS.

6. Update on Website (Eduardo, Joly) (5 minutes)

AI: Staff will ask meetings to add a link to the NARALO showcase on the main meetings website. - COMPLETED - ICANN Meetings informed us that this would be possible

AI: Joly will look into providing a laminated version of the NARALO RALO logo to be put on the banner.

AI: Joly to follow up with Matthias on setting up an eventbrite rsvp page - including making graphics. - COMPLETED, 19 participants signed up to the RSVP page on eventbrite so far

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. Update on Logistics (Eduardo) (10 minutes)

67.1 Update on logisticsReview of Action Items from Last Call

AI: Gisella will organize wine bottles from different continents for Vint. - IN PROGRESS - several good bottles have already been arranged

AI: Heidi will inform ICANN's meeting department that last minute additions for food and snacks are excepted.- COMPLETED, WAITING TO RECEIVE UPDATED BUDGET ESTIMATEAI: The Staff will ask for printed version of the NARALO brochure in EN, FR and ES. - COMPLETED

AI: Staff will ask meetings for pictures of the different meeting venues. - IN PROGRESS, Meeting Staff informed us that it is not expected that pictures will be available

AI: Staff will ask meetings staff to promote the NARALO Showcase on TV monitors on Saturday through Monday. - IN PROGRESS

67.2 Showcase website

AI: Staff will also look at simpler URL for the San Francisco showcase such as www.naralo.org/showcase - COMPLETED

AI: Staff will ask meetings to add a link to the NARALO showcase on the main meetings website. - IN PROGRESS

. Outstanding Tasks

Who will put together the PPT slides with the ALS logos for the plasma screen? (see At-Large Powerpoint Template San Francisco)

7.6.3 Review of Showcase Preparation Schedule6

8.

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Next

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Meeting (2 mins)

Will there be time for a final conference call next week?

When will we do a walk trough in the meeting venue?