Page History
Action items identified during plenary meetings & calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
Item # | Source of Request | Date of Request | Action Item Request | Action Owner |
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Inform review team about "Face-to-Face meeting #1" doodle poll results and selected date.
First Substantive Meeting: Share quote from ICANN Bylaws, in reply to Patrick's question.
COMPLETED ACTIONS/REQUESTS
Anticipated completion date |
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COMPLETED ACTIONS/REQUESTS
Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date | Completed Response | Completion Date | |
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185 | RT # 68 | 29 May 2020 | Bernie will update the final report to address the proposed edits flagged on the call, and to include the consensus numbers. He will also update the transmittal letter to include the consensus numbers. | Bernie | 31 May 2020 | Transmittal letter sent to the Board includes the numbers. | 1 Jun 2020 | |
183 | RT # 67 | 20 May 2020 | Bernie will update the transmittal letter text based on feedback from the review team. | Bernie | 21 May 2020 | Reported as complete on 29 May plenary meeting. | 29 May 2020 | |
184 | RT # 67 | 20 May 2020 | Bernie will complete the public comment response spreadsheet by the end of this week. | Bernie | 22 May 2020 | Shared to the list. | 22 May 2020 | |
182 | RT # 67 | 20 May 2020 | Bernie to update the final report to include text in recommendation to suggest the Board implement a moratorium on launching any new Organizational and Specific Reviews until it has made a decision on this recommendation, as noted in the transmittal letter. | Bernie | 21 May 2020 | As reported on 29 May plenary, this action item was not carried out, per advice relayed by Leon Sanchez from ICANN Legal. | 20 May 2020 | |
181 | RT # 66 | 15 May 2020 | Bernie to clean up the documents discussed and considered as closed on the call today. Once cleaned up the documents will go to comms for final proofing and templating:
| Bernie | 18 May 2020 | Completed - action item reported as closed on 20 May plenary meeting. | 20 May 2020 | |
180 | RT # 65 | 13 May 2020 | Team to look at detailed responses to issues raised by the Board on the 15 May plenary meeting. | RT members | 15 May 2020 | Discussed on 15 May plenary meeting. | 15 May 2020 | |
179 | RT # 65 | 13 May 2020 | Bernie to adjust the prologue text based on the discussion during the call. | Bernie | 15 May 2020 | Discussed on 15 May plenary meeting. | 15 May 2020 | |
178 | RT # 64 | 8 May 2020 | Cheryl and Pat to work with Bernie to include text around ‘implementation of recommendations’ and ‘Organizational Reviews’ in the ATRT3 Report by 23:59 UTC on Tuesday, 12 May in preparation for the 13 May plenary call. | Cheryl, Pat, Bernie | 12 May 2020 | Discussed on 15 May plenary meeting. | 15 May 2020 | |
177 | RT # 64 | 8 May 2020 | Review Team members to review and provide input on the ‘prologue’ by 23:59 UTC on Monday, 11 May in preparation for the 13 May plenary call. | RT members | 11 May 2020 | Text reviewed on the 13 May plenary meeting. | 13 May 2020 | |
176 | RT # 63 | 6 May 2020 | Team members to add items of specific concern under each of the bullets in the draft ‘epilogue’ text ahead of the call on 8 May. | RT members | 8 May 2020 | Discussed during 8 May call. | 8 May 2020 | |
175 | RT # 63 | 6 May 2020 | Staff to ensure the meeting record reflects the additional agenda item of discussion of report section 8 during the 6 May meeting. | ICANN org | 7 May 2020 | Plenary call report reflects changes to the agenda. | 7 May 2020 | |
174 | RT # 62 | 1 May 2020 | Team members are encouraged to think about the items for the report ‘epilogue’ ahead of the next call on 6 May 2020. | RT members | 6 May 2020 | Discussed during 6 May plenary call. | 6 May 2020 | |
153 | RT # 53 | 18 Mar 2020 | KC to suggest some text for issue 5 - Policy Development Process | KC | 27 Mar 2020 | Issue 5 discussed and closed on 1 May call | 1 May 2020 | |
173 | RT # 61 | 22 Apr 2020 | Sebastien to update the graphic in the ‘reviews’ section of report v2.0. | Sebastein | 1 May 2020 | Discussed on 1 May call | 1 May 2020 | |
172 | RT # 61 | 22 Apr 2020 | Team members to make final comments in the report v2.0 ahead of the 1 May meeting. | RT members | 1 May 2020 | Discussed on 1 May call | 1 May 2020 | |
171 | RT # 61 | 22 Apr 2020 | Bernie will do a review of the report v2.0 and make final updates in tracked changes to produce a document for the team’s final review on 1 May. | Bernie | 1 May 2020 | Discussed on 1 May call | 1 May 2020 | |
170 | RT # 61 | 22 Apr 2020 | Staff to cancel the ATRT3 meetings until 1 May. | ICANN org | 22 Apr 2020 | Complete. | 22 Apr 2020 | |
169 | RT # 60 | 17 Apr 2020 | Bernie to draft a Section 11 for the report to include information regarding prioritization of ATRT3 recommendations. Bernie will share this via email ahead of the next meeting for discussion on the call. | Bernie | 22 Apr 2020 | Discussed on 22 Apr call. | 22 Apr 2020 | |
168 | RT # 59 | 15 Apr 2020 | Bernie to update the executive summary to include the recommendations and circulate text to the list ahead of the next meeting. | Bernie | 17 Apr 2020 | Discussed on 17 Apr call. | 17 Apr 2020 | |
167 | RT # 58 | 8 Apr 2020 | Team members to review the proposed new report text in Section 9 (Accountability Indicators) and make comments in the document for discussion on a future call. | RT members | 15 Apr 2020 | Discussed on 15 April call. | 15 Apr 2020 | |
166 | RT # 58 | 8 Apr 2020 | Bernie to add the original ATRT3 ‘Accountability Indicators’ text to the ATRT3- FinalReportV1.8 document after the proposed new text so that team members may easily compare the sections. | Bernie | 15 Apr 2020 | Discussed on 15 April call. | 15 Apr 2020 | |
165 | RT #57 | 3 Apr 2020 | Bernie will make adjustments as discussed to sections 9 and 10 of the report, for team review at a future meeting. | Bernie | 8 Apr 2020 | Discussed on 15 April call. | 15 Apr 2020 | |
151 | RT # 53 | 18 Mar 2020 | KC will take a pass at drafting an executive summary for the accountability indicators section of the report for the team’s consideration. | KC | 27 Mar 2020 | AI section of the report reviewed on 8 April call. | 8 Apr 2020 | |
152 | RT # 53 | 18 Mar 2020 | Bernie will include the Q1-4 FY19 graphic into the Accountability indicators document | Bernie | 27 Mar 2020 | AI section of the report reviewed on 8 April call. | 8 Apr 2020 | |
164 | RT #56 | 1 Apr 2020 | Cheryl will ask Jonathan Zuck (CCT Review Team Chair) to review the ATRT3’s discussion on the 1 April plenary call and provide a response to KC’s questions regarding the CCT Review. | Cheryl | 8 Apr 2020 | Discussed on 8 April call. | 8 Apr 2020 | |
163 | RT #56 | 1 Apr 2020 | ICANN org to share the Accountability Indicators and Open Data Program presentation materials to the ATRT3 list. | ICANN org | 2 Apr 2020 | Shared via email. | 3 Apr 2020 | |
162 | RT #55 | 27 Mar 2020 | Bernie will continue to propose adjustments to the text in the “reviews” recommendation text based on comments on the call; proposed adjustments will be reviewed on future plenary meetings. | Bernie | 1 Apr 2020 | Discussed on 1 April call. | 1 Apr 2020 | |
161 | RT #55 | 27 Mar 2020 | On the next plenary call (1 April), the team will discuss KC’s proposal that the next CCT review happen prior to the next round of new gTLDs. | RT members | 1 Apr 2020 | Discussed on 1 April call. | 1 Apr 2020 | |
158 | RT # 54 | 25 Mar 2020 | Team members to post suggested text to the list regarding the ‘funding of continuous improvement’ bullet on Organizational Reviews; this item will be discussed again on the next call. | RT members | 27 Mar 2020 | Discussed on 27 Mar call. | 27 Mar 2020 | |
160 | RT #55 | 27 Mar 2020 | Staff to share the team’s questions and discussion points for Susanna with Susanna and her team ahead of the discussion next week. | ICANN org | 27 Mar 2020 | Information shared with Susanna. | 27 Mar 2020 | |
159 | RT # 54 | 25 Mar 2020 | Team members to share any questions to the list for Susanna Bennett and her team; the team will use time on the 27 March plenary meeting to prepare for the 1 April discussion with Susanna. | RT members | 27 Mar 2020 | Discussed on 27 March plenary | 27 Mar 2020 | |
157 | RT # 54 | 25 Mar 2020 | Bernie will adjust text in the Organizational Reviews section based on comments on the call today and noted in the document. | Bernie | 27 Mar 2020 | Updates shared to list | 25 Mar 2020 | |
156 | RT # 54 | 25 Mar 2020 | Bernie will adjust some text in the Specific Reviews section to address Sebastien and Osvaldo’s comments. | Bernie | 27 Mar 2020 | Updates shared to list | 25 Mar 2020 | |
155 | RT # 53 | 18 Mar 2020 | Bernie to make suggested adjustments to the draft report document based on team’s comments on the call today. | Bernie | 25 Mar 2020 | Changes discussed on the 25 March plenary call. | 25 Mar 2020 | |
154 | RT # 53 | 18 Mar 2020 | Leadership team to work with staff to produce an internal work plan proposal of topics for discussion on team calls. | ICANN org; leadership team | 27 Mar 2020 | Document circulated to leadership. | 23 Mar 2020 | |
148 | RT # 52 | 13 Mar 2020 | Invite Susanna Bennett to join one of the Plenary calls to discuss Accountability Indicators and Open Data Initiative. | ICANN org | 18 Mar 2020 | Susanna Bennett will join the 1 April plenary meeting. | 18 Mar 2020 | |
147 | RT # 52 | 13 Mar 2020 | Bernie has captured a number of changes/edits to the content based on the Review Team input that he will incorporate into the document. | Bernie | 18 Mar 2020 | Compete. Updates discussed on 18 March plenary. | 18 Mar 2020 | |
149 | RT # 52 | 13 Mar 2020 | Discuss the new plenary cadence/rotation at the leadership call on Monday | Leadership team | 16 Mar 2020 | Discussed on the 16 March leadership meeting. | 16 Mar 2020 | |
145 | RT # 51 | 6 Mar 2020 | Review team members to share comments on the Accountability Indicators text by 23:59 UTC on Sunday 15 March. | RT members | 15 Mar 2020 | New text shared via email | 16 Mar 2020 | |
141 | RT # 44 | 22 Jan 2020 | Staff to update the work plan to reflect the team’s planned approach to work towards the final report. | Staff and RT members | 4 Mar 2020 | Replaced by leadership action item 92. | 16 Mar 2020 | |
150 | RT # 52 | 13 Mar 2020 | ICANN org to schedule a plenary call for Friday, 18 March 2020 at 10:00 UTC for two hours. | ICANN org | 16 Mar 2020 | Complete | 16 Mar 2020 | |
144 | RT # 51 | 6 Mar 2020 | Bernie to update the Accountability Indicators text based on the discussion on the call. | Bernie | 9 Mar 2020 | New text shared via email | 9 Mar 2020 | |
146 | RT # 51 | 6 Mar 2020 | Brenda to cancel the ATRT3 calls scheduled for 9 and 11 March and schedule a plenary meeting on 20:00 – 23:00 UTC on 13 March. | Brenda | 7 Mar 2020 | Complete | 7 Mar 2020 | |
143 | RT # 48 | 24 Feb 2020 | Bernie to share to the list the new text for discussion ahead of the call on 26 February 2020. | Bernie | 25 Feb 2020 | Shared via email. | 26 Feb 2020 | |
142 | RT # 48 | 24 Feb 2020 | Staff to ask meetings team to remove the ATRT3 engagement session from the ICANN67 schedule - team will plan to hold a webinar post-ICANN67. | ICANN org | 25 Feb 2020 | Confirmed with meetings team that the engagement session has been removed. | 25 Feb 2020 | |
140 | RT # 44 | 22 Jan 2020 | Team members to read the accountability indicators text ahead of the 29 January plenary call and make comments in ‘suggestion’ mode. | RT members | 29 Jan 2020 | Complete | 29 Jan 2020 | |
139 | RT # 43 | 8 Jan 2020 | Pat and Cheryl will assign proposed presenters to sections of the webinar and circulate the proposed presenting assignments by end of day on the 9th January. | Pat, Cheryl | 9 Jan 2020 | Shared via email. | 12 Jan 2020 | |
138 | RT # 43 | 8 Jan 2020 | Bernie to update the draft webinar slide deck to incorporate feedback from the 8 January plenary call and circulate the updated version to the ATRT3. | Bernie | 9 Jan 2020 | Shared via email. | 10 Jan 2020 | |
137 | RT #42 | 18 Dec 2019 | Bernie to prepare slides on a summary of the draft report. | Bernie | 6 Jan 2020 | Shared via email | 8 Jan 2020 | |
136 | RT #42 | 18 Dec 2019 | Staff to send a Doodle on the suggested webinar dates. | ICANN org | 19 Dec 2019 | Shared via email. | 18 Dec 2019 | |
135 | RT #42 | 18 Dec 2019 | Jennifer to share the work plan to the list for final review. | ICANN org | 19 Dec 2019 | Shared via email. | 20 Dec 2019 | |
122 | RT #33 | 9 Oct 2019 | Staff to seek information on the status of the ODI and ITI projects. | ICANN org | 20 Oct 2019 | Update shared via email. | 9 Dec 2019 | |
134 | RT #41 | 1 Dec 2019 | Staff to send cancellation notices for the Monday 2 December leadership meeting and the Wednesday 4 December plenary. Meetings will resume as normal on Monday 9 December. | ICANN org | 2 Dec 2019 | Complete | 2 Dec 2019 | |
132 | RT #40 | 29 Nov 2019 | Bernie will share text for Section 7 to the list next week. | Bernie | 30 Nov 2019 | Text input directly in document and discussed on 1 Dec plenary. | 1 Dec 2019 | |
133 | RT #40 | 29 Nov 2019 | Jennifer to share the agenda for the Sunday 1 December meeting to the list. | Jennifer | 30 Nov 2019 | Shared via email. | 30 Nov 2019 | |
131 | RT #40 | 29 Nov 2019 | Bernie will propose some language regarding gender diversity in Section 3.4.6 for discussion on the list, and revisit on Sunday 1 December. | Bernie | 30 Nov 2019 | Shared via email. | 30 Nov 2019 | |
127 | RT #37 | 13 Nov 2019 | ICANN org to look into whether Action Request Register information is publicly available and/or accessible to all? If not, what is the target availability of this data? | ICANN org | 27 Nov 2019 | Information shared via email. | 29 Nov 2019 | |
129 | RT #38 | 20 Nov 2019 | Bernie to produce a list of outstanding items in the report to be discussed at plenary, and circulate this list ahead of the plenary call. | Bernie | 27 Nov 2019 | Outstanding items discussed during plenary meeting. | 27 Nov 2019 | |
124 | RT #36 | 1 Nov 2019 | Staff to ask meetings team to provide cost estimates regarding face-to-face meeting in February 2020. | ICANN org | 15 Nov 2019 | Team decided on 25 November meeting to hold the meeting in Brussels, based on Doodle poll results. | 25 Nov 2019 | |
125 | RT #37 | 13 Nov 2019 | ICANN org to send out a doodle poll, with 48-hour deadline, that indicates whether RT members prefer Istanbul and Brussels as meeting locations for the February 2020 meeting. Additionally, ICANN org to get a security assessment on Istanbul and distribute to the RT. | ICANN org | 25 Nov 2019 | Team decided on 25 November meeting to hold the meeting in Brussels, based on Doodle poll results. | 25 Nov 2019 | |
130 | RT #38 | 20 Nov 2019 | Brenda to send invites to the team for the 27 and 29 November meetings, starting at 11:00 UTC – 13:00 UTC. | Brenda | 21 Nov 2019 | Complete, invites sent. | 21 Nov 2019 | |
128 | RT #38 | 20 Nov 2019 | Bernie to work with the Co-Chairs to update the white paper, and circulate to the team ahead of next week’s meeting. | Bernie, Co-Chairs | 27 Nov 2019 | Updated proposal shared via email. | 21 Nov 2019 | |
126 | RT #37 | 13 Nov 2019 | Pat to work with Bernie and Cheryl to put a proposal together, that can be shared with the RT prior to the next week’s plenary call, and discuss how to move reviews and prioritization effort forward. | Bernie, Co-Chairs | 20 Nov 2019 | Proposal shared via email | 17 Nov 2019 | |
123 | RT #36 | 1 Nov 2019 | Staff to request blackout dates from RT members in February. | ICANN org | 2 Nov 2019 | Requested via email. Information shared with leadership on 11 Nov call. | 11 Nov 2019 | |
112 | RT #30 | 18 Sep 2019 | Include an agenda item for the Singapore meeting to consider additional F2F meetings needed to finalize work of the review. | ICANN org / RT | 22 Oct 2019 | Discussed in Singapore - team will put in for pre-meeting in Cancun (ICANN67) and disscuss again further if necessary. | 22 Oct 2019 | |
118 | RT #32 | 2 Oct 2019 | Team members to advise staff if they would like a printed report in Singapore. | Review Team | 18 Oct 2019 | Complete | 22 Oct 2019 | |
119 | RT #33 | 9 Oct 2019 | Staff to pursue more information regarding when review team members should expect per diem for Singapore and Montreal. | ICANN org | 16 Oct 2019 | All team members updated on per diem status. | 22 Oct 2019 | |
121 | RT #33 | 9 Oct 2019 | Team considered developing written questions for the Board and EC on their interactions. Staff to work with Bernie and leadership team on the next steps. | Leadership, Bernie, ICANN org | 11 Oct 2019 | Questions shared with Board and EC. | 20 Oct 2019 | |
120 | RT #33 | 9 Oct 2019 | Staff to send NomCom Review documents to the list as reading material for RT members. | ICANN org | 11 Oct 2019 | Shared to list | 11 Oct 2019 | |
113 | RT #31 | 25 Sep 2019 | Staff to obtain statistics regarding who has responded to public comment processes in the past few years. | ICANN org | 2 Oct 2019 | Shared that ICANN org does not track this. | 9 Oct 2019 | |
123 | RT #33 | 9 Oct 2019 | Staff to ask for original source graphs from the accountability indicators page so that they may be incorporated into the report. | ICANN org | 11 Oct 2019 | Info shared with Bernie: graphs can be downloaded from the site directly. | 9 Oct 2019 | |
115 | RT #31 | 25 Sep 2019 | Team members who are not attending the Singapore meeting in-person to complete the Doodle poll with their remote participation plans. | Review Team | 16 Oct 2019 | Complete | 9 Oct 2019 | |
114 | RT #31 | 25 Sep 2019 | Team members to share their Singapore arrival information with staff. | Review Team | 11 Oct 2019 | Complete | 9 Oct 2019 | |
117 | RT #32 | 2 Oct 2019 | Staff to add León to the relevant ATRT3 team Skype chats. | ICANN org | 3 Oct 2019 | Complete | 3 Oct 2019 | |
116 | RT #31 | 25 Sep 2019 | Brenda to update the calendar invites for the relevant calls to reflect the decision to update the 21:00 UTC calls to 120 minutes, ahead of the Singapore meeting. | ICANN org | 25 Sep 2019 | Invites updated. | 25 Sep 2019 | |
111 | RT #30 | 18 Sep 2019 | Staff to check if 21:00 UTC plenary meetings can start at 20:00 UTC to see if we can revert back, ensuring that starting the meeting at 20:00 UTC does not interfere with other major meetings of SO/ACs. | ICANN org | 27 Sep 2019 | Outcome reported on 25 Sep plenary call. | 25 Sep 2019 | |
110 | RT #29 | 11 Sep 2019 | Staff and leadership team to work on filling in dates during the leadership call on Monday. | ICANN org | 16 Sep 2019 | Work plan dates and %s updated during the 16 Sep meeting. | 16 Sep 2019 | |
109 | RT #29 | 11 Sep 2019 | Staff to check on dates and deadlines regarding submission of the modified work plan to the Board | ICANN org | 18 Sep 2019 | Team discussed blog post during the 16 Sep meeting to provide update to the community and Board. | 16 Sep 2019 | |
108 | RT #29 | 11 Sep 2019 | Sebastien will work with RALO groups to ensure one response per group is submitted to the survey. | Sebastien | 13 Sep 2019 | Completed. | 13 Sep 2019 | |
107 | RT #28 | 4 Sep 2019 | Bernie to work with staff to propose updates to the work plan so that it is better aligned with the approach to work. The updated work plan will be circulated for team discussion and adoption. | ICANN org, Bernie | 11 Sep 2019 | Draft work plan presented during 11 Sep plenary | 11 Sep 2019 | |
106 | RT #27 | 28 Aug 2019 | Review Team members to remind their respective SO/AC groups of the survey, and staff to facilitate a reminder via the leadership digest | ICANN org, Review Team | 9 Sep 2019 | Reminder featured in SO/AC digest, social posting. | 9 Sep 2019 | |
105 | RT #27 | 28 Aug 2019 | Bernie to follow up with Demi and Michael regarding their ATRT2 implementation assessments. | Bernie | 4 Sep 2019 | Follow-ups taking place off-list. | 4 Sep 2019 | |
104 | RT #27 | 28 Aug 2019 | Review team members to take a look at the slides that Bernie presented regarding the recommendations requirements; digest them and flag and questions as this item will be on the agenda next week. | ICANN org | 4 Sep 2019 | Slides revisited during 4 Sep plenary, no major concerns flagged. | 4 Sep 2019 | |
103 | RT #26 | 21 Aug 2019 | Staff to work with Bernie to facilitate follow-up on the items that the review team flagged as requiring more information or clarification. | ICANN org | 28 Aug 2019 | Revisited ATRT2 work items on plenary meeting 27. See action item 105. | 28 Aug 2019 | |
78 | RT #17 | 19 Jun 2019 | Staff to add workplan to the agenda once a month. Team has the editing rights to comment on the living document: https://docs.google.com/spreadsheets/d/1Y3C0wAjLEfw9Ed4_nE-GvdoTc1yTh1h8U_UG-pM8Rzw/edit?usp=sharing | ICANN org | 14 Aug 2019 | Work plan will be added to the agenda on a regular basis. | Ongoing | |
104 | RT #26 | 21 Aug 2019 | Staff to provide clarification of the terminologies used in the Fact Sheet and post these to the wiki. | ICANN org | 23 Aug 2019 | Clarifications shared via email. | 22 Aug 2019 | |
80 | RT #18 | 23 Jun 2019 | Chairs to send a note to GNSO after Erica transitions off to see if a replacement is needed (Erica is moving away from the RT late August 2019 because of role change | Co-Chairs | mid - August 2019 | Note sent to GNSO Council leadership. | 21 Aug 2019 | |
102 | RT #25 | 14 Aug 2019 | Staff to update the calendar invite for next week’s call to 120 minutes. | ICANN org | 15 Aug 2019 | Completed. | 15 Aug 2019 | |
101 | RT #24 | 7 Aug 2019 | If team members think additional questions regarding ATRT2 implementation should be looked at, the questions should be sent to the list ahead of the team discussion on 14 August 2019. | Review Team | 14 Aug 2019 | Deadline reached - no questions sent to list. | 14 Aug 2019 | |
100 | RT #24 | 7 Aug 2019 | Bernie to send a write-up to the list of the argument and counter-argument regarding SO/AC PDP questions (5.1 and 5.2). Team members to reply to the email with their opinion by 23:59 UTC on Friday 9 August. | Bernie | 8 Aug 2019 | Email sent to review team. | 8 Aug 2019 | |
79 | RT #18 | 23 Jun 2019 | Staff to schedule a meeting with Xavier after Marrakech for Board work party | ICANN org | 25 Jul 2019 | Item tracked as a resource request. | 2 Aug 2019 | |
99 | RT # 23 | 31 Jul 2019 | Team to share any final comments on the IRP text by 23:59 UTC on Friday 2 August. Staff will recirculate the IRP text to the list. | RT members | 2 Aug 2019 | Deadline reached. Text link circulated with summary report. | 2 Aug 2019 | |
98 | RT #22 | 24 Jul 2019 | Team members to continue to work on ATRT2 implementation assessment on assigned recommendations. Deadline for putting draft text in to the Google doc is 23:59 UTC on Friday 2 August. | RT members | 2 Aug 2019 | Deadline reached. | 2 Aug 2019 | |
89 | RT #21 | 17 Jul 2019 | Bernie to work on draft text re: IRP and WS2 for plenary review in an upcoming meeting. | Bernie | 31 Jul 2019 | See action item 99 for IRP text. WS2 will be meeting on 8 Aug. | 31 Jul 2019 | |
93 | RT #21 | 17 Jul 2019 | Team to have a look at the accountability indicators dashboard on ICANN.org and make some notes, as this will be a topic discussion on a future call. | RT members | 31 Jul 2019 | Discussed on 31 July call. Will continue to be a discussion item going forward. | 31 Jul 2019 | |
95 | RT #22 | 24 Jul 2019 | Team members to put all proposed survey questions in to the Google doc by 23:59 UTC on Friday 26 July. | RT members | 26 Jun 2019 | Deadline reached. | 26 Jul 2019 | |
97 | RT #22 | 24 Jul 2019 | Staff to circulate One World Trust reports for background reading | ICANN org | 25 Jul 2019 | Circulated via email. | 26 Jul 2019 | |
96 | RT #22 | 24 Jul 2019 | Staff to circulate the draft IRP text to the list for team members to share comments. | ICANN org | 25 Jul 2019 | Circulated via email | 25 Jul 2019 | |
90 | RT #21 | 17 Jul 2019 | Team members to work on ATRT2 implementation assignments for discussion on next week’s call. | RT members | 24 Jul 2019 | Replaced by action item 98 | 24 Jul 2019 | |
91 | RT #21 | 17 Jul 2019 | Team members to input draft survey questions in to the Google doc and note any suggested edits, additions, deletions. | RT members | 24 Jul 2019 | Replaced by action item 95. | 24 Jul 2019 | |
92 | RT #21 | 17 Jul 2019 | Tola and Daniel volunteered to work with Pat, Cheryl and Bernie on the survey. Staff to set up a Skype group to assist and any other RT members interested to volunteer in the coming days. | ICANN org | 19 Jul 2019 | Skype group set up. | 19 Jul 2019 | |
94 | RT #21 | 17 Jul 2019 | Staff to note the following two resource requests:
| ICANN org | 17 Jul 2019 | Added to resource requests. | 17 Jul 2019 | |
85 | RT #19 | 3 Jul 2019 | Staff to follow up with Board work party on their requests. | ICANN org | 10 Jul 2019 | Staff provided an update during plenary call 21. | 17 Jul 2019 | |
88 | RT #20 | 10 Jul 2019 | Monday leadership meeting agenda to include the survey. | ICANN org | 15 Jul 2019 | Survey discussed on 15 Jul leadership call. | 15 Jul 2019 | |
87 | RT #20 | 10 Jul 2019 | Staff to update the work plan with ATRT2 line items under: items addressed at plenary. Similarly call out the IRP, and WS2 high level items including the WS2 Implementation Team working with Bernie on these. | ICANN org, Bernie | 15 Jul 2019 | Work plan updated and presented on leadership call #19. | 15 Jul 2019 | |
86 | RT #19 | 3 Jul 2019 | Staff to add the work plan to the work party leaders call agenda on Monday 8 July. | ICANN org | 8 Jul 2019 | Added to 8 Jul LT agenda | 8 Jul 2019 | |
84 | RT #19 | 3 Jul 2019 | Staff to add WS2 to future agendas as a plenary item for discussion | ICANN org | 8 Jul 2019 | Added to the 10 Jul plenary agenda. | 8 Jul 2019 | |
82 | RT #18 | 23 Jun 2019 | Staff go through the WP working documents to capture all the action items and put them all in the “resource requests” page and capture them. | ICANN org | 3 Jul 2019 | Complete. Resource requests captured here. | 3 Jul 2019 | |
81 | RT #18 | 23 Jun 2019 | Staff to update the work plan with all the changes | ICANN org | 3 Jul 2019 | Updates complete. | 3 Jul 2019 | |
35 | RT #07 | 3 Apr 2019 | Staff to provide information to the team regarding expected timeline of WS2 implementation | ICANN org | 20 Jul 2019 | Bernie provided an update during 3 Jul plenary | 3 Jul 2019 | |
49 | RT #07 | 5 Apr 2019 | Team to work with staff to develop a PowerPoint presentation for engagement and way to capture the outcomes of the engagements. | RT members/ ICANN org | 23 Jun 2019 | Engagements recorded on the wiki here. | 1 Jul 2019 | |
83 | RT #18 | 23 Jun 2019 | Send the list of questions for GNSO to Keith Drazek and his colleagues in preparation for the call. | ICANN org | 24 Jun 2019 | Questions sent to all parties off-list. | 24 Jun 2019 | |
34 | RT #07 | 3 Apr 2019 | RT to think about key talking points / questions for the community to engage with the team on | RT members | 17 Jun 2019 | Questions finalized and shared with community. See final questions here. | 24 Jun 2019 | |
77 | RT #17 | 19 Jun 2019 | Staff to double check with those who haven’t signed the NDA yet to confirm if they intend to do so. | ICANN org | 20 Jun 2019 | Email sent off-list to RT members. | 20 Jun 2019 | |
76 | RT #16 | 12 Jun 2019 | Staff to share a draft note to accompany the ToR and Work Plan with Co-Chairs. Once text is agreed, staff will share the documents with the Board and SO/ACs. | ICANN org | 12 Jun 2019 | Note shared with Co-Chairs via email. | 12 Jun 2019 | |
40 | RT #07 | 4 Apr 2019 | Further review WS2 process and recommendations to ID any additional ATRT3 Review items and assign them to one of the four workstreams. | RT members | 23 Jun 2019 | Included in ToR and Work Plan | 12 Jun 2019 | |
47 | RT #07 | 5 Apr 2019 | Team to revisit item F to be placed in a workparty and develop objectives for the item. | RT members | 23 Jun 2019 | Included in ToR and Work Plan. | 12 Jun 2019 | |
75 | RT #16 | 12 Jun 2019 | Staff to re-send the list of confirmed engagement sessions to the review team. | ICANN org | 12 Jun 2019 | Email sent. | 12 Jun 2019 | |
73 | RT #15 | 5 Jun 2019 | Review team members to do a critical review of the workplan and Terms of Reference documents within the next 72 hours and propose changes to the email list, Skype, or in suggest mode in Google docs. Team members should add suggestions to the outreach section to include work party plans for Marrakech. | RT members | 12 Jun 2019 | ToR and work plan adopted during call #16. | 12 Jun 2019 | |
74 | RT #15 | 5 Jun 2019 | Staff to replace “ATRT3 Board Caucus Group” with “Board”, and add the appropriate footnotes to the deliverables section of the document. | ICANN org | 12 Jun 2019 | ToR adopted during call #16. | 12 Jun 2019 | |
72 | RT #13 | 22 May 2019 | Review Team members to prepare for a working session during next week’s plenary call on the Terms of Reference and Work Plan. | RT members | 28 May 2019 | ToR adopted during call #16. | 12 Jun 2019 | |
41 | RT #07 | 4 Apr 2019 | Before ToR are published, team should analyze the location of priorities that span multiple work parties. | RT members | 29 May 2019 | ToR adopted during call #16. Team will discuss overlapping objectives in Marrakech. | 12 Jun 2019 | |
53 | RT #08 | 10 Apr 2019 | Work parties to build out timelines on work plan – target date to finalize work plan dates is currently mid/end May | RT members | 31 May 2019 | Work plan adopted during call #16 | 12 Jun 2019 | |
70 | RT #13 | 22 May 2019 | Staff to send a Doodle poll for Reviews work party to meet, and a Doodle poll for Reviews work party to meet with the Community work party. | ICANN org | 23 June 2019 | Reviews WP meeting took place on 5 June | 5 Jun 2019 | |
71 | RT #13 | 22 May 2019 | Staff to update the link to KPI dashboard in the ATRT2 briefing documents. | ICANN org | 28 May 2019 | Link updated. See here. | 28 May 2019 | |
69 | RT #12 | 15 May 2019 | Team to discuss the Ombudsman report at the beginning of next week’s plenary meeting. | RT members | 22 May 2019 | Complete, discussed during call #13 | 22 May 2019 | |
50 | RT #07 | 5 Apr 2019 | Team to build out Terms of Reference document with objectives from each workstream. | RT members | 15 May 2019 | Team will have a working session to finalize during the 29 May plenary meeting. | 20 May 2019 | |
68 | RT #12 | 15 May 2019 | The ICANN org to advise meetings team of the date change to the face-to-face meeting in October. | ICANN org | 16 May 2019 | Complete | 16 May 2019 | |
67 | RT #12 | 15 May 2019 | Larisa to share a matrix that may help the review team think about prioritizing recommendations. | ICANN org | 16 May 2019 | Email here. | 16 May 2019 | |
66 | RT #12 | 15 May 2019 | Pat will start a thread on the email list to initiate a discussion with the review team on considerations for review team recommendations. | Pat | 16 May 2019 | Email thread here. | 16 May 2019 | |
65 | RT #12 | 15 May 2019 | Sébastien will send a Doodle poll for the Board work group to meet in the coming days. | Sébastien | 16 May 2019 | Complete | 16 May 2019 | |
64 | RT #11 | 8 May 2019 | Cheryl and Pat to invite Brian Cute to the 15 May plenary meeting as the first agenda item (after welcome). | Pat / Cheryl | 15 May 2019 | Complete. Brian will attend 15 May meeting. | 15 May 2019 | |
63 | RT #11 | 8 May 2019 | Staff to add Terms of Reference and work plan to the leadership discussion on 13 May. | ICANN org | 13 May 2019 | Complete | 13 May 2019 | |
62 | RT #11 | 8 May 2019 | Staff to send a poll to the team, for team members to indicate their preference on dates and location. The poll should close at end of business UTC Thursday 9 May. | ICANN org | 8 May 2019 | Sent via email. | 8 May 2019 | |
51 | RT #08 | 10 Apr 2019 | Pat to arrange briefing on the independent review process (scope item F) from David McAuley for the RT meeting first week of May. | Pat | 8 May 2019 | David provided a presentation on 8 May. | 8 May 2019 | |
54 | RT #09 | 17 Apr 2019 | Staff to provide the review team with an overview of information regarding visa requirements and an indication of costs for the team to meet at the ICANN offices that can accommodate the team size. | ICANN org | 3 May 2019 | Shared via email. | 7 May 2019 | |
57 | RT #10 | 24 Apr 2019 | Staff to see what training is available for Zoom, Skype and Google docs, schedule this for one of the plenary sessions. | ICANN org | 8 May 2019 | Resources shared via email. | 30 Apr 2019 | |
58 | RT #10 | 24 Apr 2019 | Review team members to think about specific concerns or questions ahead of training (staff to create a space up for RT to put this information in). | RT members / ICANN org | 3 May 2019 | Resources shared via email. | 30 Apr 2019 | |
61 | RT #10 | 24 Apr 2019 | Staff to clarify the availability of potential space for a face-to-face meeting before or after IGF, as it is not clear if the information provided to the review team refers to during, or before/after IGF. | ICANN org | 26 Apr 2019 | Clarified during leadership call 29 April 2019. | 29 Apr 2019 | |
48 | RT #07 | 5 Apr 2019 | Staff to update wiki to include: a space on the wiki for any work party to note a discovery item or information request; parking lot page on the wiki for people to go in and add/edit throughout the life of the review; pictures of the brainstorming exercises from LA face-to-face meeting; documents used during meetings including Google docs; resource requests page on the wiki to be linked from the home page. | ICANN org | 26 Apr 2019 | Complete | 26 Apr 2019 | |
60 | RT #10 | 24 Apr 2019 | Staff to send a consolidated email of links to wiki pages of locations of all documents including the requests. | ICANN org | 26 Apr 2019 | Shared via email. | 26 Apr 2019 | |
59 | RT #10 | 24 Apr 2019 | Jennifer to set up separate Google docs for Board and GAC work groups. | ICANN org | 25 Apr 2019 | Found on RT documents page. | 25 Apr 2019 | |
55 | RT #09 | 17 Apr 2019 | Staff to determine from Meetings Team ICANN’s level of support for IGF in Berlin and if there is a possibility for the team to have a face-to-face meeting around the IGF, either before or after | ICANN org | 24 Apr 2019 | Information shared during Meeting 10. Follow-up action item taken. | 24 Apr 2019 | |
56 | RT #09 | 17 Apr 2019 | Staff to circulate a Doodle poll of dates in the time periods that are not in the blackout dates provided, up to early 2020. | ICANN org | 26 Apr 2019 | Circulated via email. | 23 Apr 2019 | |
33 | RT #07 | 3 Apr 2019 | Staff to send a doodle poll for possible F2F meetings time in August and early September to determine a F2F meeting after Marrakech. Include locations in the poll, to include locations outside of the US. Eg. Brussels, Singapore, Istanbul | ICANN org | 27 Apr 2019 | Replaced by action items 54 - 56. | 17 Apr 2019 | |
46 | RT #07 | 5 Apr 2019 | Staff to ask meetings teams to provide any blackout dates when review team face-to-face meetings can't be supported for July 2019 and November/December 2019 and early 2020 | ICANN org | 26 Apr 2019 | Information provided via email and RT meeting 8. | 17 Apr 2019 | |
37 | RT #07 | 3 Apr 2019 | Staff to ask meetings team to look in to costs of meeting in Beijing and APAC. | ICANN org | 15 Apr 2019 | Information provided via email. | 16 Apr 2019 | |
52 | RT #08 | 10 Apr 2019 | Work parties to think about preferred mechanisms for communication ahead of the call next week. Staff is available to support in setting up preferred channels and will set up Skype work channels for each work party | RT members | 15 Apr 2019 | Skype groups set up for each work party. | 15 Apr 2019 | |
42 | RT #07 | 5 Apr 2019 | ICANN org to draft a blog to be published post-face to face meeting and shared to icann.org and community groups. To be shared with Review Team prior to publication. | ICANN org | 15 Apr 2019 | Draft shared with leadership. See email. | 15 Apr 2019 | |
44 | RT #07 | 5 Apr 2019 | Staff to create a leadership team skype channel, email list for the work party leaders. | ICANN org | 10 Apr 2019 | Extended leadership list and skype group created to include work party leaders | 15 Apr 2019 | |
45 | RT #07 | 5 Apr 2019 | Staff to put the request in for day 0 meeting in Montreal and hold the date on the review team calendars. | ICANN org | 15 Apr 2019 | Pre-meeting request ticket submitted. Calendar invite will be sent to team. | 15 Apr 2019 | |
15 | RT#04 |
| For the designations on slide 13, review team to identify whether there is a numerical number that we believe that each number should be defined by. What the review team believe consensus should be from a numerical standpoint. | Review team | Will form part of ToR discussion. GNSo guidelines for consensus included in ToR | 5 Apr 2019 | ||
28 | RT#06 | 5 | ICANN org to create a review team Skype group | ICANN org | Leadership and work party Skype groups created instead. | 5 Apr 2019 | ||
20 | RT#04 |
| ICANN org to send out a brief job descriptions for ATRT3 Finance Liaison, Pat to send out call for volunteers. | ICANN org/Pat | Co-Chairs to act as Finance liaisons, as discussed post-LA meeting with staff | 5 Apr 2019 | ||
43 | RT #07 | 4 Apr 2019 | Review team members read the NDA and sign if they feel able to. | RT members may sign any time. | 5 Apr 2019 | |||
39 | RT #07 | 4 Apr 2019 | Staff to send a note to the team to remind team members to sign up to the workstreams before the next plenary meeting. (Board, GAC, Reviews, Community). Sign up list is in the Google doc: https://docs.google.com/document/d/1HAUweyRZ7Gy4GBOaoWLlAJulNBq58ycI1sD93zCk35c/edit | Emails sent to those who had not signed up to groups. All RT members signed up. | 5 Apr 2019 | |||
38 | RT #07 | 4 Apr 2019 | Staff to continue to pursue with meetings team a quote for a review team face-to-face meeting in China in August or September. | Covered by action item 37 | 5 Apr 2019 | |||
36 | RT #07 | 3 Apr 2019 | Staff to set up an online survey and share with Review Team members for prioritization exercise | ICANN org | Survey shared via email. | 5 Apr 2019 | ||
32 | RT #07 | 3 Apr 2019 | Staff to send a Doodle poll to determine who of the team will be in Marrakech. | ICANN org | Travel team provided this information to RT support staff | 5 Apr 2019 | ||
31 | RT #07 | 3 Apr 2019 | RT members with issues accessing files sent via email to continue to work with staff and Jaap to learn the workaround. | RT members | Staff and Jaap remain available to support | 5 Apr 2019 | ||
30 | RT #07 | 3 Apr 2019 | Staff to work with Co-Chairs and Ombudsman to find a time to meet. | ICANN org | Meetings took place offline in LA | 5 Apr 2019 | ||
22 | RT#05 |
| ICANN org to draft a note, for co-chairs/review team review, sent on behalf of the review team to the SO/AC Chairs to request time and schedule discussions at ICANN65. | ICANN org | Emails shared with SO/AC leaders | 5 Mar 2019 | ||
29 | RT#06 |
| ICANN org to follow-up with Travel Services on hotel confirmation. | ICANN org | ||||
27 | RT#06 |
| Add Maarten Botterman’s input on WS2 to the google doc | ICANN org | google doc | |||
26 | RT#05 |
| Review team members to continue populating google doc on list of topics for review at Face-to-Face meeting #1. | Review Team | google doc |
| ||
11 | RT#03 |
| Patrick/Cheryl to address transparency on next plenary call, after any input from review team members on review team mailing list in the upcoming week. | Patrick/Cheryl |
| Part of plenary #06 agenda. | ||
6 | RT#03 |
| ICANN org to reach out to Constituency Travel to 1) confirm what the accommodation will be. 2) to follow-up on when email will be sent to review team. | ICANN org | Confirmation will be sent on 29 March 2019 |
| ||
18 | RT#04 |
| Discussion on "Transparency: Guiding Principles moved to next plenary meeting". | Review team |
| Added to plenary #06 agenda. | ||
25 | RT#05 |
| Remote participants to let ICANN org/Co-chairs know in which time zone they will be at the time of the meeting. | Review Team | ||||
21 | RT#05 |
| ICANN org to send out a doodle poll to identify whether review team members would like to host review team meetings post-ICANN meetings. | ICANN org |
| |||
24 | RT#05 |
| ICANN org to liaise with travel services regarding Adetola’s visa Issues, and regarding hotel confirmation. | ICANN org | email sent to Travel Services | |||
23 | RT#05 |
| ICANN org to add the full letter reference from ICANN Board to Jonathan Zuck, to mailing list/document archive. | ICANN org | See meeting page and call report. | |||
13 | RT#04 |
| Review team members to provide personal feelings on what the topics are/areas of review should be by March 11. | Review team |
| |||
19 | RT#04 |
| Pat to look out at Verisign’s room availability on given dates and send out a note to the review team. | Pat | ||||
16 | RT#04 |
| ICANN org to liaise with Meetings team whether a face-to-face meeting at a different location that ICANN65 venue would be a possibility. | ICANN org | input shared on LT#02 |
| ||
17 | RT#04 |
| ICANN org to send out a doodle poll to determine whether a face-to-face meeting would be better before, during or after ICANN65. | ICANN org |
| |||
14 | RT#04 |
| ICANN org to set up a document for the receipt of suggestions to list the topics | ICANN org |
| |||
12 | RT#04 |
| ICANN org to share slide (including " ATRT3 will review these standards as part of the team’s work) on Operating Standards from today's MSSI pre-ICANN64 webinar with review team. | ICANN org |
| |||
9 | RT#03 |
| Review team to look at timeline provided by Patrick and send any questions via email. Item to be added on next plenary call agenda. | Review team | no questions received via email. |
| ||
10 | RT#03 |
| ICANN64 informal meeting - set up a doodle for times (one-hour block), on 11 and 12 March. | ICANN org | ||||
8 | RT#03 |
| ICANN org to provide review team with ATRT1 and ATRT2 artefacts documents (Tor, Scope, Workplan) that were sent out to the ICANN Board. | ICANN org |
| |||
7 | RT#03 |
| ICANN org to provide Terms of Reference template to the review team. | ICANN org |
| |||
5 | RT#02 |
| Inform review team about "Face-to-Face meeting #1" doodle poll results and selected dates. | ICANN org | Plenary call #3 | |||
4 | RT#02 |
| First Substantive Meeting: Share quote from ICANN Bylaws, in reply to Patrick's question. | ICANN org | see ICANN Bylaws, section 4.6 |
| ||
3 | RT#01 | |||||||
Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Request Clarified (link to email archive; date) | Anticipated Completion Date | Completed Response | Completion Date |
3 | #01 |
| Circulate a doodle poll with Tuesday/Wednesday/Thursday with the following time options: 11:00UTC - 21:00 UTC | ICANN org |
| |||
2 | #01RT#01 |
| Circulate an email to the review team regarding volunteers for leadership position: Cheryl Langdon-Orr, Patrick Kane, Sebastien Bachollet. | ICANN org |
| |||
1 | #01RT#01 |
| Add to next plenary call agenda discussion on "first substantive meeting" | ICANN org |
|