1.1. ALAC ALAC meetings may be face-to-face or teleconferences. Most face-to-face meetings also have teleconference capabilities for those who cannot attend in person.

1.2. Classification Classification of ALAC meeting

1.2.1. Regular Meetings

1.2.1.1. Scheduled at times as agreed upon by the ALAC.

1.2.1.2. Requires advance notice of at least one (1) week.

1.2.1.3. By By explicit action of the ALAC, notice may be waived.

1.2.1.4. Requires Requires Quorum to begin.

1.2.1.5. For For face-to-face meetings (typically held in conjunction with ICANN meetings), a meeting can be temporarily halted and reconvened at a later time by agreement of the ALAC. Upon re-convening, Quorum is once again required to begin.

1.2.2. Annual Annual General Meeting (AGM)

1.2.2.1. A A Regular meeting held in conjunction with the ICANN Annual General Meeting

1.2.3. Urgent Urgent Meetings

1.2.3.1. May be called by the ALAC Chair at any time, possibly on short notice.

1.2.3.2. Requires Requires Quorum to begin.

1.2.3.3. The The only Motion that a an Urgent Meeting can approve is to give the Urgent Meeting the same rights as a Regular Meeting. If such a decision by Consensus is not unanimous, a formal vote must be taken.

1.2.4. Special Special Meetings

1.2.4.1. May May be called at the request of any four (4) ALAC members.

1.2.4.2. Requires Requires a minimum notice of of one (1) week.

1.2.4.3. Requires Requires Quorum to begin

1.2.4.4. Once convened, has the same status as a Regular meeting.

1.3. Meeting Meeting Rules

1.3.1. ALAC ALAC meetings are run based on the following authorities in decreasing priority

1.3.1.1. ICANN ICANN Bylaws

1.3.1.2. These These ALAC Rules of Procedure

1.3.1.3. Decisions Decisions of the ALAC

1.3.1.4. Robert`s Robert`s Rules of Order, 11^th Edition

1.3.1.5. Rulings Rulings of the Chair

1.4. Agenda Agenda

1.4.1. All All meetings should have an agenda, preferably published ahead of time identifying the topics to be covered in the meeting as well as the projected time to be allowed for each item.

1.4.2. A A meeting may have a “Consent Agenda” which will include Motions which are deemed to not require further discussion and will be adopted by consensus or vote as a single item.

1.4.2.1. Items within the consent agenda will be deemed to have been moved by the Chair and seconded by a Vice-Chair as identified in the Consent Agenda.

1.4.2.2. Any Any ALAC Member may request that a specific item be removed from the Consent Agenda be removed and dealt with independently.

1.5. Quorum Quorum

1.5.1. For For a meeting to be quorate, more than 50% of the currently sitting Members of the ALAC must be present, either in person, telephonically, or by other means explicitly approved by the ALAC.

1.5.2. The The quorum for a vote to proceed has not yet been fixed. Following are the current version, followed by an alternative that was suggested with (so far) no objections). The issue is whether regional representation needs to be ensured on any vote.

1.5.2.1. For For a vote or decision to be valid which will be completed at a meeting, the meeting must be quorate at the time of the decision. <<This option is our current procedure.>>

1.5.2.2. Keep Keep the current vote Quorum definition, but add that if all regions are not present, a vote must be used instead of Consensus and that vote must be carried over unless the Chair deems the issue too urgent to do this. <<This would eliminate the effective veto, but ensure that all regions have an opportunity to participate in virtually all ALAC decisions.

1.6. Open Open Meetings, Speaking Rights and Speaking Order

1.6.1. Unless otherwise decided by the ALAC to address a specific sensitive issue, all ALAC meetings are open.

1.6.2. Speaking Speaking priority is given to ALAC Members, Liaisons and Appointees, but time permitting, others may be granted speaking rights at the discretion of the Chair.

1.6.3. Participants Participants who wish to speak should indicate their intention using whatever method is appropriate given the meeting details.

1.6.4. The The Chair shall have sole control over the speaking order and may time-limit interventions.

1.7. Motions Motions

1.7.1. Any formal action of the ALAC will be in the form of a Motion. Such formal action may be initiated at an ALAC meeting or electronically.

1.7.2. Motions may be made by any ALAC Member.

1.7.3. To the extent possible and practical, Motions should be made and circulated well in advance of the meeting.

1.7.4. All All Motions must be seconded by another ALAC Member.

1.7.5. The The Chair shall allow sufficient time for discussion, which may take place at a meeting or electronically, prior to the ALAC taking a decision.

1.7.6. Prior Prior to reaching a decision, an amendment to the Motion may be suggested by any Member.

1.7.6.1. If the Members who put and seconded the original Motion deem the amendment to be “friendly”, it will become part of the Motion being considered.

1.7.6.2. If a motion is not considered to be friendly, a decision of the ALAC is required as to whether the amendment is incorporated or rejected.

1.8. Points Points of Order

1.8.1. A A point of order is an interruption of a meeting which must be addressed before the meeting may proceed. There are two general types of Points of Order with respect to ALAC meetings.

1.8.1.1. A situation where a Member believes that the ALAC Rules are not being followed and requests a ruling of the Chair.

1.8.1.2. A A situation where continuation of the meeting is impractical due technical or other problem. Examples of such problems include the lack of technical infrastructure and the failure of audio-visual aides.

1.8.2. The The Chair shall rule if anything needs to be done to correct the situation.

1.9. Procedural Procedural Motions

1.9.1. A procedural motion is a motion to do the following (in order of precedence):

1.9.1.1. Suspend Suspend the meeting;

1.9.1.2. Adjourn Adjourn the meeting;

1.9.1.3. Close Close debate on an issue and initiate the decision process (consensus or vote)

1.9.2. A A procedural motion may be made by any ALAC Member and does not need to be seconded.

1.9.3. Once Once a procedural motion is made, it must immediately be decided by either consensus or vote.

1.9.4. If If multiple procedural motions are made, they must be addressed in the order specified in this section.

1.10. Decisions Decisions of the ALAC

1.10.1. With several exceptions noted here, all decisions of the ALAC should preferably made by Consensus.

1.10.2. When attempting to judge Consensus, the Chair will ask if there any objections to the Motion or amendment being adopted. If the call for objections is made electronically, sufficient time should be allowed for Members to voice their objection.

1.10.3. Whether Consensus has been reached is a ruling of the Chair.

1.10.3.1. As As a “rule of thumb”, Consensus is unanimity minus no more than three for the full ALAC and proportionally smaller for a smaller group.

1.10.4. Any Any ALAC member may request that a formal vote be taken instead of of the Chair judging whether Consensus has been reached. If such a vote is requested, the Chair may decide whether to hold the vote immediately or after additional discussion.

1.10.5. If If a Member cannot be present for a vote, either cast in person or electronically, that vote may be cast by another Member according to rules governing Proxies.

1.10.6. Any vote related to personnel, whether in an election, appointment, recall or disciplinary action shall be held by secret ballot and how each Member votes shall not be revealed.

1.10.7. For For any vote not held by secret ballot, how each ALAC member votes shall be recorded in the records of the meeting.

1.10.8. All ALAC Members will be given an opportunity to request that the meeting record indicate the rationale for their vote. Members who abstain shall explicitly be asked if they wish such a record to be made.

1.10.9. For For decision made by Consensus, any Member who does not support the Consensus position may request that their disagreement be noted in the records of the meeting.

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1.10.11. Votes carried out outside of formal meetings may be carried out using any method approved by the ALAC which may include:

1.10.11.1. Specialized Specialized web-based voting systems,

1.10.11.2. E E-mail

1.10.11.3. Telephone

1.10.12. A formal vote is deemed to be successful if at least five delegates cast a non-abstaining vote, and if the number of votes in favour favor is higher than the number of votes against. For votes that explicitly require a super-majority or a two/thirds vote, the number of votes in favour favor must be at least twice the number of votes against.

1.10.13. If a formal vote is taken which results in a tie, the Chair may:

1.10.13.1. Cast Cast a second vote to eliminate the tie

1.10.13.2. Call Call for additional discussion and then decision

1.10.13.3. Immediately Immediately call for a new vote

1.10.13.4. If the vote was part of a nomination and selection process, re-open the entire process

1.10.14. Votes must be used in lieu of Consensus for:

1.10.14.1. Election Election of the ALAC Chair

1.10.14.2. Election of the At-Large Board Member

1.10.14.3. Approval Approval or removal of an ALS

1.10.14.4. Any vote that must be held by secret ballot

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1.11. Proxy Voting

1.11.1. If If a Member will be unable to participate in a vote at a given meeting, another Member (Proxy Holder) may hold a proxy to cast that vote on behalf of the first Member (Proxy Giver).

1.11.2. If If the details of a vote are known ahead of time, the Proxy Giver may instruct the Proxy Holder how to vote and the Proxy Holder is honour honor bound to follow those instructions. Such a Proxy is known as a Directed Proxy. If no specific instructions are given (an Undirected Proxy) the Proxy Holder may vote as he/she wishes.

1.11.3. An An Undirected Proxy may be given to cover some or all votes to be held in a given meeting.

1.11.4. A A Member may receive Proxies from no more than two other Members.

1.11.5. If If a Proxy Holder is not at the specified meeting, the Proxy shall be given to the Chair of the meeting who may hold an unlimited number of such “2^nd order” Proxies.

1.11.5.1. A Proxy Giver may specify that the Proxy not go to the meeting Chair in the case of absence of the Proxy Holder.

1.11.6. Proxies Proxies, whether Directed or Undirected, do not alter the rules surrounding disclosure of how a Member votes. In the case of a secret ballot, the Proxy Holder is honour honor bound not to publicly reveal the contents of the cast Proxy vote.

1.11.7. The The ALAC will from time-to-time publish the details of how a Proxy is to be issued.

1.12. Records Records of ALAC Meetings

1.12.1. Records of ALAC meetings, whether in the form of formal “minutes” or less formal notes or meeting summaries, shall at a minimum include:

1.12.1.1. Type Type of meeting, date, location (if face-to-face) and start and stop times

1.12.1.2. Attendance Attendance including how a person joined (for instance in person or via teleconference)

1.12.1.3. Agenda Agenda, as amended during the meeting if applicable

1.12.1.4. Decisions Decisions taken including method (vote or Consensus), record of how Members voted if a vote, and records of any abstentions or other remarks requested by Members

1.12.1.5. Links Links to any media associated with meeting (such as recordings, presentations)

1.12.1.6. Any Any of the above may be omitted by decision of the ALAC if inclusion would violate confidentiality in any particular case.

1.12.2. Records Records of meeting must be made available to Members by the earlier of a) 30 days from the date of the meeting (or last date if the meeting spanned more than one day); or b) the posting of the final agenda for the following meeting.

1.12.3. Records Records of meetings are deemed to be accepted 14 days after they are first distributed, or 14 days after the last correction is requested by a Member.

2. Amendment of the Rules of Procedure

2.1.1. A A Motion to amend the Rules of Procedure must be made at least 21 calendar days prior to the meeting.

2.1.2. The The text of the changes must be provided at the time the Motion is made.

2.1.3. Amendments Amendments are allowed, but any suggested amendments should preferably be made well in advance of the meeting.

2.1.4. Approval Approval of the modified Rules of Procedure requires a supermajority vote of the ALAC.

3. ALAC Work Methods

3.1. The The ALAC will use a variety of work methods to accomplish its goals. These will include:

3.1.1. Face Face-to-face meetings

3.1.2. Teleconferences Teleconferences

3.1.3. E E-mail

3.1.4. Wikis Wikis

3.1.5. Other Other methods that are deemed by the ALAC to be appropriate and generally accessible to its Member, Appointees, and members of the At-Large Community.

3.2. E E-mail

3.2.1. E-mail is a prime technology used by the ALAC.

3.2.2. The The ALAC and At-Large will have a variety of E-mail mailing lists to allow easy communications amongst ALAC Members, Appointees, WG members, RALOs, and members of At-Large.

3.2.3. To To ensure that these lists are used properly and have the correct membership lists, the ALAC will from time-to-time publish a guide to its mailing lists.

3.2.4. Most Most At-Large mailing lists are archived and viewable by the public. The ALAC guide to mailing lists will identify which lists are public and which are not.

3.2.5. Communication Communication by electronic mail shall be considered equivalent to any communication otherwise required to be in writing. The ALAC shall take such steps as it deems appropriate under the circumstances to assure itself that communications by electronic mail are authentic.

3.3. Work Work Teams

3.3.1. Much Much of the work of the ALAC will be carried out through Work Teams (WT). Examples of WTs include but are not limited to:

3.3.1.1. ALAC ALAC Sub-committees, standing or ad hoc

3.3.1.2. Drafting Drafting Teams

3.3.1.3. Working Working Groups

3.3.2. The ALAC Charters all such WTs, specifying intent of the group, expected outcomes if applicable, general or specific WT composition and membership.

3.4. All All ALAC meetings are conducted in English. To the extent possible and practical, and subject to ICANN funding and sufficient demand, simultaneous translation from and into other languages may be provided. WT meetings are generally conducted only in English, but consideration may be given to interpretation subject to the same guidelines as for ALAC meetings.<<This reflects our current practice and allows us to change as the ICANN translation and interpretation policy evolves.>>

4. At-Large Structures

4.1. The The ALAC shall, subject to review by the RALOs and the ICANN Board, set procedures to certify and decertify At-Large Structures.

4.2. Detailed Detailed procedures are set forth in the At-Large document “At-Large Framework Formation” (http://www.atlarge.icann.org/framework.htm at these Rules of Procedure were last modified).

4.3. The The “At-Large Framework Formation” shall be deemed to be an integral part of these Rules of Procedure.

Section D PROCESS - ELECTIONS, SELECTIONS, AND APPOINTMENTS

Elections, selections and appointments

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For any regular term, the timing of the process described in this section must meet the ICANN Bylaw Article VI, Section 8 (1.f) and 8 (4) rquirement requirement to provide written notice of the person selected to the Secretary of ICANN no later than six months before the conclusion of ICANN's annual meeting in 2014 and each ICANN annual meeting every third year after 2014.

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5.4. A voting instrument meeting the requirements set forth in 9.6 will be set up by staff or disinterested third party. Each delegate will be allowed to cast a vote picking among “in favour”favor”, “against” or “abstain”.

5.5 In case that at least nine votes are cast in favour favor of recall and not less than 11 ALAC members participate in the vote (for the purpose of this article, a vote Yea, Nay of Abstain shall count as participation) and the recall is successful; in all other cases, it is not.

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Section C: Process - Meetings and Administration

Section D PROCESS - ELECTIONS, SELECTIONS, AND APPOINTMENTS