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Trip Proposal Section

1) Number of Travelers:
(Note: each traveler uses one trip of the five (5) allocated to each organization/structure).  

Traveler Email (Redacted) Alternate Email (Redacted)
Sylvia Herlein Leite Juan Manuel Rojas
Ramón Julio Alberto Soto
2) Application Date:


3) Dates of Requested Travel:

Departure: 03-Jun-2014
Return: 07-Jun-2014

4) Travel Itinerary:

From City:

For Sylvia Herlein Leite, São Paulo

For Ramón Julio Alberto Soto ; Buenos Aires


For Sylvia Herlein Leite :  Brazil

For Ramón Julio Alberto Soto : Argentina

To City: Port au Prince Country: Haiti
5) Event/Conference Name, Title, or Descriptor: The role of users on Internet Governance
5a) Event/Conference Website Link: and
6) Primary Event/Conference Location:

Haitian Association for the promotion of ICT in Haití

29, deuxième ruelle Nazon, Port Au Prince



7) ICANN Geographic Region: Latin America and Caribbean

8) Activity Sponsors:
(Note: all event sponsors must be identified in order to comply with ICANN travel guidelines).

Haitian Association for the promotion of ICT in Haití

9) Purpose and Goals:

  • Publicize the activities of ICANN and LACRALO, and its relationship with end users.
  • Give seminars in Port Au Prince, to possible organizations that could join ICANN At-Large. There are no AtLarge Structures in Haiti

10) Proposed Outcomes: Get the postulation of organizations that can certify as ALS
11) Additional Information (optional):

Ramón Julio Alberto Soto, Chair LACRALO will be attending this event in Haiti and will be presenting at this seminar.
Alberto and Sylvia will be aided by Jean Marie Altema from Haiti, an ICANN fellow.

Travel arrangements for this trip to be planned alongside proposal number two
(sent alongside this one) given that both proposals were planned in coordination, in order to
optimize the use of human and economic resources.

The intent is for travellers to
- use first trip proposal to fly to Haiti
- conduct seminar on June 4
- use 2nd trip to fly from Haiti to Dominican Republic on June 5
- conduct seminars in Dominican Republic on June 5 and 6
- return to Haiti on June 7
- return home using first trip proposal on June 7


The participants identified in this application are familiar with the Program Operations associated with this Community Regional Outreach Pilot Program (FY14) and agree to abide by its terms and conditions.

The ICANN Organization/Structure's leadership has authorized the submission of this Trip Proposal. Yes
The ICANN Stakeholder Engagement Vice-President has concurred that the Purpose/Goals of this Trip Proposal are consistent with operational plans and/or strategies. Yes

Trip Assessment Section

1) Describe how the original Purpose and Goals were accomplished:

  1. People on Haiti knew about ICANN and how to create an ALS to be represented.
  2. They received flyers and information related with ICANN goals and mission in French and English.

2) Describe how the original Outcomes were achieved:


1.Some people manifest their interest on to create an organization to apply as ALS
3) Date Completed: 10-Jul-2014
4) Additional information pertaining to this outreach event (optional):

(Translated by Google Translate)

Lecturers apply a poll to participants on-site that can be available to whom requires. In this Poll they ask about content, lenght and lecturers. Mostly their answers were positively about this event and program.

A translator of Spanish-French-Spanish, whose fees were paid by the intervention of Rodrigo de La Parra was hired. The presentation was in French, with the same content to the event in Bolivia. It was attended by approximately sixty-five people, most of the students home. It was attended by a member of the Haitian Association for ICT (AHTIC), the Doctoral College of Haiti, Unit E-government Haitian Primature (OPM) and Google Haiti, which they talked a few minutes respectively.

As in the previous event, we continued with the methodology that the public had the opportunity to ask questions at any time, in addition to the final questions. A very broad participation, as well as a great interest to see how to participate as an organization was achieved. So much so that one of the attendees asked to speak and expressed the importance of participating. Themselves said that it should form an organization, and made a collection of e-mails from concerned to form such an organization. The next day we received an e-mail this wizard, we requested further information and comment that has the firm intention of forming this organization. This interest was widespread and is reflected in the views expressed in a questionnaire, writing, non-mandatory and anonymous, I realized that the exhibitors after the event.

  The questionnaire asked: 1 Review the content of the presentation was. . 2 Comments on the duration thereof; Three. Feedback on exhibitors. Forty-two completed surveys, one in Spanish were obtained.
Responses to the query 1.'s Comments made are very clear, explicit, contained very instructive about ICANN. An answer in Spanish says: "This meeting seems to me important to learn more and be part of ICANN";
Answers to query 2. Most say that the duration was normal. One that was short lived and one that no matter the duration, due to the importance of the subject.
Answers to query 3. All responses poured concepts as clear, comprehensive, perfect information. It should be noted that they use a lot the word "parfait" which could be interpreted as "excellent."
ICANN brochures were delivered in French and English AT Large, sent to Haiti by Staff, as had been previously arranged.

Disadvantages: In the prior coordination was achieved extensive collaboration of a local fellowship, that even had offered to be a translator. Unfortunately, from a certain point of coordination, ceased to render assistance to the point of not answering e-mails or contact via Skype. This resulted in serious problems of coordination, to the point of not having the schedule of events which led to late submission. Anyway, appeared at the site of the event and asked to speak. He spoke of his work within the Haitian government, but nothing about our project. He retired without saying goodbye without asking if we needed anything after the event. This really caused us discomfort and surprise because it is someone you know and to know how to interact and behave all fellowships led by Janice Lange Douma. This, coupled with a serious drawback that Alberto Soto had in Miami, who instead of going to Puerto Principe, must go to Santo Domingo and from there to Port au Prince. And to reach the final destination at 0930 without even having entered the hotel, we report that the event started at 0900. Though Sylvia Herlein Leite had no trouble and was present at the hotel the day before at 16h, nobody contacted her. They walked to the venue without other downside exposure materialized; but to an audience that had been waiting patiently for an 1:30 am.

Another disadvantage is reflected in two written opinions that the form of translation is a barrier that can damage the finish of discharges understanding concepts. Because of the lack of resources of the organizers, the translation was without equipment. This, consecutive translation, where the exhibitor expresses a concept and should expect the same to continue translation was used. Despite being just two reviews, one must match the exposure in the native language is unparalleled, and absolutely enhances understanding. We also did a member of an ALS LACRALO is francophone and offered to travel and be part of this project. But unfortunately we could not rely on their services for internal discussions of the working group.

We strongly recommend that at least one of the exhibitors is native language of the country concerned. Although the translator was excellent, no doubt, that having a native, not only we could communicate better during exposure but after speaking with the same participants informally.

Another drawback was that there was no money exchange at the airport and no one was to pick us. We have to consider in this type of projects that do not have the support of Icann Staff there and therefore the participants in these projects must have at least all expenses paid for transportation, meals and expenses including visa and customs (as was the case off each Haiti had to pay U.S. $ 55.00 and U.S. $ 20.00 entry). Also consider that the chosen hotel was away from the event, in a remote area of shops, without being covered breakfast, which forced us to breakfast, lunch and dinner at your premises despite having very high prices.

In both countries had different quotes for any payment in dollars (. Transportation, food, etc.) with varying values for any item, eg taxi, all being very high.

Program Administration: STAFF USE ONLY
Program Requirement Date Satisfied Initials Notes
Structure Leader Confirmation 06-May-2014 JDL
Stakeholder Engagement VP Confirmation 08-May-2014 JDL
Speakers Bureau 12-May-2014 JDL N/A
Communications Department 12-May-2014 JDL N/A
Meetings Team 12-May-2014 JDL N/A
Constituency Travel 12-May-2014 JDL Sent information on travelers to ICANN Constituency Travel - will follow up at week's end - 16 May
Confirmation Section: STAFF USE ONLY
Program Administrator Confirmed? Date Rationale
Janice Douma Lange Yes 12-May-2014

CROPP Application Template v5 (Sep 2013)

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