This page only reflects leadership meeting action items from 29 August 2018 onwards.
|Item #||Source of Request||Date of Request||Action Item Request||Action Owner|
Anticipated Completion Date
|156||Meeting||19 Aug 2019||Staff to work to arrange a meeting with SMEs on WHOIS in Montreal.||ICANN org||1 Nov 2019|
|155||Meeting||19 Aug 2019||Staff to update fact sheets based on leadership comments and recirculate to leadership list for review and discussion.||ICANN org||21 Aug 2019|
|143||Meeting||17 Jun 2019||Leadership Team to draft the skills and requirements for the a policy researcher to be hired as soon as possible.||Leadership team||19 Jul 2019|
|142||Meeting||17 Jun 2019||Staff to share with the leadership team the steps that the leadership team will go through with hiring the external contractor||ICANN org||23 Jun 2019|
|Item #||Source of Request||Date of Request||Action Item Request||Action Owner|
Anticipated Completion Date
|Completed Response||Completion Date|
|154||Meeting||19 Aug 2019||Staff to cancel the 21 August meeting, Russ will send a note to the team.||ICANN org, Russ||19 Aug 2019||Email sent to team, call cancelled.||19 Aug 2019|
|153||Meeting||12 Aug 2019||Russ to send note to leadership team regarding location of meeting in DC in September||Russ||13 Aug 2019||Shared via email||12 Aug 2019|
|152||Meeting||12 Aug 2019||Jennifer to send out the note to the team members with the action items again and outstanding recommendations||ICANN org||13 Aug 2019||Shared via email||12 Aug 2019|
|148||Meeting||8 Jul 2019||Add the 'Compliance' item to discussion on next week's plenary call||ICANN org||24 Jul 2019||Discussed on 7 Aug plenary||7 Aug 2019|
|151||Meeting||15 Jul 2019||Russ to share strawman proposal re: timeline with the review team||Russ||17 Jul 2019||Shared via email.||17 Jul 2019|
|150||Meeting||8 Jul 2019||Denise to connect with Norm on Centre of excellence to see if it’s ready for discussion on Thursday, and circle back with leadership list to confirm - will be added to the agenda for Thursday||Denise||11 Jul 2019||Update provided to the team - item not ready for discussion.||15 Jul 2019|
|149||Meeting||8 Jul 2019||Laurin to coordinate a call with those working on compliance item in the coming week.||Laurin||17 Jul 2019||Meeting taking place 15 Jul||15 Jul 2019|
|147||Meeting||8 Jul 2019||Share the Doodle poll results with the team on the call on Thursday.||ICANN org||10 Jul 2019||Added to the 11 Jul agenda||10 Jul 2019|
|146||Meeting||8 Jul 2019||Leadership team to make a decision as to whether to send the document outline to the review team||Leadership team||10 Jul 2019||Outline circulated to review team via email.||10 Jul 2019|
|79||Meeting||17 Dec 2018|
Denise to draft paragraph for Workstream 5 for final report and share with the plenary team.
|Denise||17 May 2019||Item to be revisited||10 Jul 2019|
|141||Meeting||10 Jun 2019||Lauren to send a note to get the team members involved together on the follow-up to the Compliance discussion to determine next steps||Laurin||17 Jun 2019||See compliance text Google doc for latest write up.||1 Jul 2019|
|145||Meeting||17 Jun 2019||Staff to move forward with hiring the technical writer candidate that was provided to the leadership team last week.||ICANN org||17 Jun 2019||Staff moving forward with contracting.||17 Jun 2019|
|144||Meeting||17 Jun 2019||Leadership call for 1 July to be scheduled but plenary for 4 July to be cancelled.||ICANN org||17 Jun 2019||Actioned by ICANN org.||17 Jun 2019|
|140||Meeting||3 Jun 2019||Larisa to explore options with HR to re-open discussions with Angie and seeing if there is a path forward. Larisa to provide an update on this at close of business today.||ICANN org||3 Jun 2019||Email sent off list||3 Jun 2019|
|139||Meeting||28 May 2019||Denise to follow up with Kerry-Ann regarding compliance questions for ICANN org, and share the questions with org.||Denise||30 May 2019||Shared via email||29 May 2019|
|138||Meeting||28 May 2019||Leadership team to share any updates to the workplan via email by end of day 28 May. If none received, Jennifer to share with review team on 29 May 2019.||Leadership team/ ICANN org||29 May 2019||Shared with review team via email.||29 May 2019|
|137||Meeting||13 May 2019||Staff to share RDS report with technical writer for reference.||ICANN org||17 May 2019||Shared off-list.||15 May 2019|
|136||Meeting||13 May 2019|
Denise to circulate the RDS report to staff off-list, to be added to the technical writer's reading list
|Denise||14 May 2019||Shared via email off-list||14 May 2019|
|135||Meeting||13 May 2019|
Staff to share the draft Brussels agenda to the team.
|ICANN org||14 May 2019||Shared via email||14 May 2019|
|134||Meeting||6 May 2019|
Staff to look into the possibility of the Technical Writer to be able to join the plenary call on Thursday, 08 May and leadership call on Monday, 13 May.
|ICANN org||10 May 2019||Staff provided update via email.||13 May 2019|
|133||Meeting||6 May 2019|
Russ to do a first pass of the topic briefs and put the proposal to the chairs for discussion
|Russ||9 May 2019||Shared with leadership via email.||10 May 2019|
|105||Meeting||11 Feb 2019||Staff to send answers to the questions to the list, and identify the RT members who had volunteered for the relevant topics||ICANN org||17 May 2019||See action 356 on the plenary tracking tool.||9 May 2019|
|132||Meeting||6 May 2019|
Chairs to put together a list of reading material for the Technical Writer to come up to speed.
|Leadership team||10 May 2019||Team discussed via email.||8 May 2019|
|131||Meeting||29 Apr 2019||Laurin will send a note to Zarko and Denise regarding the SSR1 implementation work||Laurin||30 Apr 2019||Laurin reported action item complete but no response||6 May 2019|
|130||Meeting||29 Apr 2019||Leadership team will discuss further on email regarding the Technical Writer||Leadership team||30 Apr 2019||Review team picked candidate B. See email.||30 Apr 2019|
|125||Meeting||8 Apr 2019||Denise to take the lead on the check on SSR1 work to bring back to Zarko and Laurin.||Denise||17 May 2019||Replaced by action 131||29 Apr 2019|
|126||Meeting||15 Apr 2019|
Staff to ask for a summary or grid of candidates interviewed as much as can be provided for the technical writer to the leadership team.
|ICANN org||25 Apr 2019||Summary of candidates shared via email.||26 Apr 2019|
|128||Meeting||15 Apr 2019||Staff to pull out questions that are outstanding from staff and clarifications in one email||ICANN org||18 Apr 2019||Sent via email.||17 Apr 2019|
|127||Meeting||15 Apr 2019|
Staff to send a Doodle poll to team with 22 and 23 June dates and Brussels dates to get a sense of attendance
|ICANN org||16 Apr 2019||Sent via email||16 Apr 2019|
|129||Meeting||15 Apr 2019|
Russ will send an email to ask those who have blanks on status table to update them
|Russ||15 Apr 2019||Sent via email||15 Apr 2019|
|124||Meeting||8 Apr 2019||Jennifer to action Denise’s email regarding questions and answers||ICANN org||8 Apr 2019||Response sent via email||15 Apr 2019|
|123||Meeting||8 Apr 2019||Jennifer to create a table of topics and who the volunteers are to be shared with leadership||ICANN org||8 Apr 2019||Shared via email to Russ||8 Apr 2019|
|122||Meeting||25 Mar 2019||Staff to send an update to the list on the technical writer.||ICANN org||28 Mar 2019||Update provided during 28 Mar plenary call.||28 Mar 2019|
|121||Meeting||25 Mar 2019||Laurin to coordinate the agenda with the leadership team via email.||Laurin||27 Mar 2019||Complete, agenda sent to list.||28 Mar 2019|
|118||Meeting||25 Feb 2019||Staff to update the technical writer job description based on comments to list, and send to the review team to outline how we are moving forward. Staff to then share this internally.||ICANN org||1 Mar 2019||Sent to list.||6 Mar 2019|
|111||Meeting||20 Feb 2019||Staff to block out slots of 1 hour for each working group on two days, Monday and Wednesday..||ICANN org||5 Mar 2019||Shared times and invites on list.||6 Mar 2019|
|117||Meeting||25 Feb 2019||Staff to share draft engagement slides with leadership for initial edits and then team.||ICANN org||26 Feb 2019||Shared on list for edits.||4 Mar 2019|
|102||Meeting||11 Feb 2019|
Staff to provide in-writing the process for contracting a technical writer and expected timeline for each step in the process.
|ICANN org||20 Feb 2019||Shared on list.||27 Feb 2019|
|109||Meeting||20 Feb 2019||Staff to check regarding contractors who have been engaged with ICANN in the past year or 2 who have been through the background vetting process.||ICANN org||28 Feb 2019||Shared on list.||27 Feb 2019|
|108||Meeting||20 Feb 2019||Staff to provide information on-list regarding the expected timeline for hiring a technical writer, based on past review experience||ICANN org||27 Feb 2019||Shared on list.||27 Feb 2019|
|116||Meeting||25 Feb 2019||Russ will follow up to the ICANN64 email with a reminder to do homework.||Russ||26 Feb 2019||Sent to list.||26 Feb 2019|
|120||Meeting||25 Feb 2019||Move SSR2 leadership call to 9pm UTC next Monday 4th March.||ICANN org||25 Feb 2019||Completed, invite updated||25 Feb 2019|
|119||Meeting||25 Feb 2019||Russ to reach out to Boban re: Thursday discussion on ICANN SSR||Russ||25 Feb 2019||Internally communicated||25 Feb 2019|
|115||Meeting||25 Feb 2019||Staff to share draft ICANN64 agenda with the team.||ICANN org||26 Feb 2019||Shared via email||26 Feb 2019|
|114||Meeting||20 Feb 2019||Russ to reach out to Eric to see if he can lead the group through DNS SSR topics that don't have questions.||Russ||20 Feb 2019||Internally communicated.||20 Feb 2019|
|113||Meeting||20 Feb 2019||Staff to advise meetings team of SSR2 RT request to meet 22-23 June and half day on 27th June at ICANN65||ICANN org||20 Feb 2019||Internally communicated.||20 Feb 2019|
|112||Meeting||20 Feb 2019||Staff to ask travel team to provide an estimated date as to when to expect the welcome email from ICANN travel.||ICANN org||21 Feb 2019||Travel team sent emails to all RT members.||21 Feb 2019|
|110||Meeting||20 Feb 2019||Leadership to suggest edits to the job description to the list.||SSR2 leadership||20 Feb 2019||Shared to the list||20 Feb 2019|
|102||Meeting||11 Feb 2019|
Staff to provide in-writing the process for contracting a technical writer and expected timeline for each step in the process.
|ICANN org||20 Feb 2019||Replaced by action 108||20 Feb 2019|
|103||Meeting||11 Feb 2019||Leadership team to define in writing the scope of work for the technical writer, and skills, knowledge and expertise that the review team requires.||Leadership team||19 Feb 2019||Draft job description shared with SSR2 via email.||20 Feb 2019|
|107||Meeting||11 Feb 2019||Move next Leadership call to 2pm ET on Wednesday 20th February = 19:00 UTC||ICANN org||11 Feb 2019||Invite updated||11 Feb 2019|
|106||Meeting||11 Feb 2019||Russ to reach out to Kerry-Ann to see if she’s available for the call on Thursday, then circle back to staff after the discussion, to confirm Thursday’s agenda.||Russ||13 Feb 2019||Agenda provided to ICANN org||13 Feb 2019|
|104||Meeting||11 Feb 2019||Staff to post blog and share with SO/AC/SG/Cs and Board||ICANN org||11 Feb 2019||Shared via email.||13 Feb 2019|
|71||Meeting||3 Dec 2018||Denise to work with KC regarding KC’s question about the status of DAAR; Determine next steps and circle back to the team and ICANN org.||Denise||21 Dec 2018||Team developed questions involving DAAR during January 2019 LA meeting||27 Jan 2019|
|101||Meeting||23 Jan 2019||Staff to find out about breakout space in the hotel and report back to team.||ICANN org||23 Jan 2019||ICANN org confirmed breakout space opportunities with Meetings team.||23 Jan 2019|
|100||Meeting||23 Jan 2019||Denise to edit the note to GAC based on leadership comments and recirculate to the leadership list.||Denise||23 Jan 2019||Circulated to leadership via email.||23 Jan 2019|
|99||Meeting||23 Jan 2019||Staff to circulate draft agenda to the leadership for any comments to be circulated to the SSR2 list by EOD today||ICANN org||23 Jan 2019||Circulated to leadership via email.||23 Jan 2019|
|98||Meeting||23 Jan 2019||Eric to send list of DNS SSR topics to the list||Eric||23 Jan 2019||Circulated to list via email.||23 Jan 2019|
|57||9 Nov 2018||Update wiki with edits proposed by Denise in email and advise leadership of pages that need their attention.||ICANN org||10 Jan 2019||Workstream wiki pages updated.||22 Jan 2019|
|95||Meeting||14 Jan 2019||Move leadership call to same time slot on Tuesday 22nd, if Eric and Denise agree. Staff to send email to the leadership list to confirm ok.||ICANN org||15 Jan 2019||Next leadership meeting 23 January 2019||22 Jan 2019|
|97||Meeting||14 Jan 2019|
Russ to send a note to RT regarding proposed agenda items for the LA meeting for RT input.
|Russ||17 Jan 2019||Leadership team will determine draft agenda during 23 January leadership call.||17 Jan 2019|
|88||Meeting||7 Jan 2019||Staff to put together a draft agenda for the January f2f meeting, based on input from the 10 January plenary meeting.||ICANN org||18 Jan 2019||Leadership team will determine draft agenda during 23 January leadership call.||17 Jan 2019|
|94||Meeting||14 Jan 2019|
Russ to let Eric know that DNS SSR workstream is on Thursday's agenda, and ask him to lead the discussion.
|Russ||15 Jan 2019||Eric provided an overview during 17 Jan plenary meeting.||17 Jan 2019|
|93||Meeting||14 Jan 2019||Laurin & Russ to work through the Google document of SSR1 recommendations to prepare text for team to review. Laurin to start||Russ, Laurin||17 Jan 2019||Overview provided during 17 Jan plenary meeting.||17 Jan 2019|
|77||Meeting||17 Dec 2018|
Staff to research options for a team dinner in LA on either Friday or Saturday night 25/26 January.
|ICANN org||24 Jan 2019||Dinner confirmed for 25 January.||16 Jan 2019|
|96||Meeting||14 Jan 2019||Russ to send a note to re: attendance to individual RT member.||Russ||17 Jan 2019||Russ sent note offline||14 Jan 2019|
|91||Meeting||7 Jan 2019||Russ to ask Boban cc Zarko for thoughts on how to proceed with the ICANN SSR report text writing.||Russ||10 Jan 2019||Russ relayed response from Boban during 14 Jan leadership meeting. ICANN SSR added to agenda of 17 Jan plenary meeting.||14 Jan 2019|
|92||Meeting||7 Jan 2019|
Staff to put together revised attendance data ahead of the plenary meeting on Thursday.
|ICANN org||10 Jan 2019||Attendance shared via email.||14 Jan 2019|
|89||Meeting||7 Jan 2019||Staff to circulate a Doodle poll to the Review Team to ask, if a f2f meeting is needed after Kobe, what is your availability.||ICANN org||10 Jan 2019||Doodle poll circulated via email.||10 Jan 2019|
|87||Meeting||7 Jan 2019||Staff to follow up with ICANN travel regarding Kobe and LA meetings to ensure all travelers have received confirmation and flights are booked.||ICANN org||9 Jan 2019||Staff followed up with ICANN travel and is working with them on an ongoing basis.||10 Jan 2019|
|90||Meeting||7 Jan 2019||Russ to send a reply to his previous note to suggest that anyone who has time to put text in the Google doc to do so, for other team members to edit.||Russ||8 Jan 2019||Note sent via email.||7 Jan 2019|
|84||Meeting||17 Dec 2018|
Staff to draft a note for leadership team to be sent to individual members as appropriate regarding participation
|ICANN org||4 Jan 2019||Shared via email.||8 Jan 2019|
|86||Meeting||17 Dec 2018|
F2F meeting in 2019 after Kobe - add to first leadership meeting in 2019 and January f2f meeting.
|ICANN org||7 Jan 2019||Added to the agenda of 7 Jan leadership call.||7 Jan 2019|
|80||Meeting||17 Dec 2018||Denise will send her comments and questions to the list regarding the Fact Sheet.||Denise||21 Dec 2019||Fact Sheet posted as no comments received||21 Dec 2018|
|83||Meeting||17 Dec 2018|
Staff to double-check participation fact sheet for accuracy and update according to comments on the leadership call.
|ICANN org||20 Dec 2018||Updated version circulated via email.||20 Dec 2018|
|85||Meeting||17 Dec 2018|
Staff to remind team members of the call calendar for the coming weeks.
|ICANN org||20 Dec 2018||Provided on 20 Dec meeting.||20 Dec 2018|
|81||Meeting||17 Dec 2018|
Staff to recirculate the draft report template (discussed in November) to leadership list for final edits - Denise is penholder.
|ICANN org/Denise||21 Dec 2018||Circulated via email.||19 Dec 2018|
|76||Meeting||17 Dec 2018|
Staff to send a reminder to team members to respond to ICANN travel welcome email before Friday if possible and book flights ASAP.
|ICANN org||18 Dec 2018||Email sent.||18 Dec 2018|
|78||Meeting||17 Dec 2018|
Staff to edit the work plan based on comments on leadership meeting and circulate to the review team ahead of the plenary call and add agenda item for review team to approve on Thursday for posting to the wiki.
|ICANN org||18 Dec 2018||Updated work plan sent to team.||18 Dec 2018|
|82||Meeting||17 Dec 2018|
Russ to send KC a note regarding her email to the list, for clarification.
|Russ||18 Dec 2018||Email sent to list||17 Dec 2018|
|75||Meeting||17 Dec 2018|
Staff to resend calendar invites to Denise and ask travel team to check that they have the right emai address for her.
|ICANN org||17 Dec 2018||Calendar invites sent and address confirmed with travel team.||17 Dec 2018|
|52||Meeting||5 Nov 2018|
Staff to continue to pursue answers to the ICANN SSR questions outstanding.from LA meeting.
|ICANN org||21 Dec 2018||Answers are tracked on the subgroup page.||17 Dec 2018|
|74||Meeting||3 Dec 2018||Staff to send 2019 call invites beginning w/leadership call on 7th January, plenary call 10th Jan||ICANN org||4 Dec 2018||Calendar invites sent to team||10 Dec 2018|
|70||Meeting||26 Nov 2018|
Staff to provide cost estimates of the Vancouver vs. LA f2f meeting in January.
|ICANN org||4 Dec 2018||Provided via email and presented during plenary #53.||7 Dec 2018|
|72||Meeting||3 Dec 2018||Laurin to clean up the SSR1 preamble text, lock Google doc to edits and send draft note to the leadership team. Note to include mention of the various calls/email discussions/ opportunities team members have had to share input to the text. Thank members who have contributed, call for any minority statements to be raised.||Laurin||5 Dec 2018||Circulated via email.||5 Dec 2018|
|73||Meeting||3 Dec 2018||Russ to send a follow-up email to the team to provide some more clarity re: action item for workstream rapporteurs to produce a draft methodology for team feedback.||Russ||3 Dec 2018||Russ worked with rapporteurs offline. Item added to plenary #54 agenda.|
|69||Meeting||26 Nov 2018|
Staff to put in a request for RT meeting on the 8-9 March 2019, schedule outreach session during the meeting week, and plan a wrap-up meeting on the last day of the meeting.
|ICANN org||27 Nov 2018||Request sent to meetings team.||27 Nov 2018|
|68||Meeting||26 Nov 2018|
Laurin to modify the methodology document on SSR1 based on the discussion with the leadership team and RT comments
|Laurin||28 Nov 2018||Google document updated for 29 Nov call||28 Nov 2018|
|66||Meeting||19 Nov 2018|
Laurin to write up a description of the methodology regarding SSR1 and circulate to the team for comment. Once consensus is reached on the methodology, team members who drafted the findings for SSR1 will be asked to draft text for the report. Team will hold a consensus call to determine agreed text.
|Laurin, RT||20 Nov 2018||Document circulated to team.||22 Nov 2018|
|67||Meeting||19 Nov 2018|
Staff to contact team members who have connectivity issues to offer to have a 1:1 session with Brenda to test audio ahead of the next plenary meeting.
|ICANN org||29 Nov 2018||Team members asked to schedule 1:1 if they have had trouble connecting.||19 Nov 2018|
|60||Meeting||12 Nov 2018|
Staff to draft a note that Russ can send to the team outlining; who holds the pen on drafting text for each SSR1 recommendation, date by which the draft text is due, timeline for team review of draft text and creation of draft text for the report.
|ICANN org||16 Nov 2018||Replaced by action item||19 Nov 2018|
|61||Meeting||12 Nov 2018|
Staff/leadership to add SSR1 recommendations work check-in to agenda of team call, to allow team members to raise any questions, issues, clarifications etc.
|ICANN org/leadership||14 Nov 2018||Discussed during 15 Nov plenary.||15 Nov 2018|
|65||Meeting||12 Nov 2018|
Leadership to review draft agenda for Thursday 15 November plenary call, and edit as appropriate by 09:00 UTC on Wednesday 14 November.
|Leadership||14 Nov 2018||No edits received. Draft agenda circulated to team.||14 Nov 2018|
|64||Meeting||12 Nov 2018|
Staff to circulate leadership action items and draft Thursday plenary agenda to leadership list.
|ICANN org||13 Nov 2018||Sent via email||13 Nov 2018|
|63||Meeting||12 Nov 2018|
Staff to create a Doodle poll of Jan/Feb 2019 dates and cities being considered for the face-to-face meeting and circulate to team.
|ICANN org||13 Nov 2018||Sent via email||13 Nov 2018|
|62||Meeting||12 Nov 2018|
Eric to send a note to staff with dates he is unavailable to attend a face-to-face meeting in January & February 2019.
|Eric||12 Nov 2018||Sent via email.||12 Nov 2018|
|59||Meeting||12 Nov 2018|
Eric to send updated work plan to the team with a call for any objections to reverting to the new names to be raised within 24 hours.
|Eric||12 Nov 2018||Sent via email||12 Nov 2018|
|58||Meeting||12 Nov 2018|
Jennifer to update the work plan to reflect the proposed reversion to workstream names ‘ICANN SSR’ and ‘DNS SSR’, and send updated version to Eric for inclusion in his note to team.
|Jennifer||12 Nov 2018||Sent via email||12 Nov 2018|
|51||Meeting||5 Nov 2018||Staff to draft note for Board/SO/AC Chairs to let them know the work plan is adopted and point them to the location of work plan. Share draft with leadership ASAP||ICANN org||8 Nov 2018||Sent via email.||9 Nov 2018|
|56||Meeting||5 Nov 2018|
Staff to re-circulate the work stream report template ahead of call incorporating red line edits.
|ICANN org||7 Nov 2018||Sent via email.||7 Nov 2018|
|54||Meeting||5 Nov 2018|
Staff to notify team that we are updating the calendar invite of the plenary call per daylight savings time
|ICANN org||6 Nov 2018||Sent via email||7 Nov 2018|
|55||Meeting||5 Nov 2018|
Laurin to send note to Boban & KC to ask if they can address ICANN SSR or DNS SSR workstream on the call.
|Laurin||6 Nov 2018||Email sent off-list||6 Nov 2018|
|53||Meeting||5 Nov 2018|
Staff to cancel 22 November plenary call.
|ICANN org||5 Nov 2018||Cancellation processed.||5 Nov 2018|
|50||Meeting||5 Nov 2018|
Laurin to email Naveed to find out work plan progress
|Laurin||5 Nov 2018||Naveed updated Laurin: Work plan will be shared within 24 hours.||5 Nov 2018|
|49||Meeting||5 Nov 2018|
Staff to share blog with RT for FYI first thing tomorrow and schedule for posting this week.
|ICANN org||6 Nov 2018||6 Nov 2018|
|48||Meeting||5 Nov 2018||Leadership team to provide edits to the blog by COB today.||Leadership||5 Nov 2018||COB reached.||5 Nov 2018|
|47||Meeting||29 Oct 2018||Staff to provide update to team regarding the Jan/Feb 2019 face-to-face meeting on Thursday's meeting||ICANN org||1 Nov 2018||Another update to be provided next week.||1 Nov 2018|
|44||Meeting||29 Oct 2018||Staff shared action items from Barcelona f2f with leadership via email for any edits prior to circulating to the team.||Leadership||31 Oct 2018||No feedback from leadership, circulated to RT via email.||31 Oct 2018|
|46||Meeting||29 Oct 2018||Russ to ask RT members to review text in the SSR1 recommendations document and flesh out any additional information by end of this week.||Russ||29 Oct 2018||Sent via email.||29 Oct 2018|
|45||Meeting||29 Oct 2018||Russ to send a note to team asking them to Review outward facing topics in the work streams Google doc and items on the sub group wiki page.||Russ||29 Oct 2018||Sent via email.||29 Oct 2018|
|43||Meeting||15 Oct 2018|
Staff to request 2 day face-to-face meeting and engagement session in Kobe. Staff to send information to the list to confirm.
|ICANN org||19 Oct 2018||Replaced by action item 258.||24 Oct 2018|
|36||Meeting||15 Oct 2018|
Staff to make updates to slides and send new version of slides to leadership based on edits discussed on call.
|ICANN org||16 Oct 2018||Sent via email.||17 Oct 2018|
|37||Meeting||15 Oct 2018||Denise will share the draft workplan on the list for RT feedback, with the aim of finalizing on Sunday morning in Barcelona||Denise||16 Oct 2018||Sent via email||16 Oct 2018|
|39||Meeting||15 Oct 2018|
Staff to book team dinner for 21 October and send a hold note to team
|ICANN org||16 Oct 2018||Dinner invite sent.||16 Oct 2018|
|40||Meeting||15 Oct 2018|
Staff to send out invite to SO/AC/SG/C leaders, copy SSR2 leadership
|ICANN org||16 Oct 2018||Invite sent.||16 Oct 2018|
|41||Meeting||15 Oct 2018|
Staff to share the draft meeting agenda with SSR2 leadership email list
|ICANN org||16 Oct 2018||Draft shared via email.||16 Oct 2018|
|38||Meeting||15 Oct 2018|
Russ to send a note to Kerry-Ann and Boban to ask them if they will facilitate the discussion on workstreams 2 and 4. Eric to facilitate discussion on workstream 3.
|Russ||15 Oct 2018||Email sent off-list.||15 Oct 2018|
|42||Meeting||15 Oct 2018|
Russ will send a note to the RT as an update to last week's email re: Doodle poll
|Russ||15 Oct 2018||Email sent.||15 Oct 2018|
|32||Meeting||10 Oct 2018|
Staff to add links to background information page, SSR1 report to the SSR1 Recommendations list.
|ICANN org||17 Oct 2018||Staff confirmed all requested details in Google doc had been included during leadership meeting||15 Oct 2018|
|28||Meeting||10 Oct 2018|
Leadership to discuss agenda for F2F meeting in the next leadership call
|SSR2 leadership||15 Oct 2018||Draft agenda created during leadership meeting.||15 Oct 2018|
|33||Meeting||10 Oct 2018|
Staff to convert the SSR1 Recommendation document into a google doc, and add the name(s) of RT members to each recommendation, as appropriate.
|ICANN org||17 Oct 2018||Google doc updated with names of RT member volunteers.||15 Oct 2018|
|35||Meeting||10 Oct 2018|
Staff to put a list together of RT participation since the beginning of SSR2 Review.
|ICANN org||17 Oct 2018||Shared via email||15 Oct 2018|
|29||Meeting||10 Oct 2018|
Staff to start the slide deck for engagement session @ ICANN63.
|ICANN org||16 Oct 2018||Draft sent via email.||12 Oct 2018|
|27||Meeting||10 Oct 2018|
Staff to start note to SO/ACs to invite them to engagement session in Barcelona.
|ICANN org||15 Oct 2018||Draft email sent to leadership.||11 Oct 2018|
|34||Meeting||10 Oct 2018|
Cancel plenary call scheduled for 18 October 2018.
|ICANN org||10 Oct 2018||Cancellation sent.||10 Oct 2018|
|31||Meeting||10 Oct 2018|
Russ to send a note to the RT about RT members signing up for SSR1 Recommendations
|Russ||10 Oct 2018||Email sent to RT.||10 Oct 2018|
|30||Meeting||10 Oct 2018|
Staff to check with Travel constituency team on hotel reservations for Barcelona.
|ICANN org||11 Oct 2018||CT confirmed hotel confirmations sent to RT with some exceptions explained.||10 Oct 2018|
|26||Meeting||10 Oct 2018|
Russ to send a note to Alain regarding approach to review of SSR1.
|SSR2 leadership||10 Oct 2018||Email sent to Alain.||10 Oct 2018|
|24||Meeting||1 Oct 2018|
Leadership to draft a note to SO/AC/SG/C leaders, to invite them to attend the session in Barcelona.
|SSR2 leadership||10 Oct 2018||Replaced by action item 27||10 Oct 2018|
|14||Meeting||24 Sep 2018||Staff to set up a Google doc and grant edit rights to review team members only.||ICANN org||27 Sep 2018||Replaced by action item 33||10 Oct 2018|
|9||Meeting||10 Sep 2018|
Add Barcelona meeting objectives to next weeks' call (20th September) - pushed back by 1 week to 27th September.
|ICANN org / SSR2 leadership||24 Sep 2018||Replaced by action item 28||10 Oct 2018|
|21||Meeting||1 Oct 2018|
Staff to ask CCT members to attend SSR2 f2f meeting day 2 afternoon, based on availability, to discuss intersections between CCT and SSR2 mandate. Right after lunch preferable (include link to ToR and copy SSR2 leadership)
|ICANN org||3 Oct 2018||Invite sent to CCT.||9 Oct 2018|
|20||Meeting||1 Oct 2018|
Staff to send draft email re: CCT discussion in Barcelona to SSR2 leadership.
|ICANN org||3 Oct 2018||Draft email sent to leadership||4 Oct 2018|
|22||Meeting||1 Oct 2018|
Staff to provide ETAs for all outstanding questions re: SSR1 recommendations
|ICANN org||4 Oct 2018||Staff provided an update during 4 Oct meeting||4 Oct 2018|
|25||Meeting||1 Oct 2018|
Denise, Eric & Laurin to each take one SSR1 recommendation to lead during the call on Thursday (to discuss in more detail via email) and update the Doodle poll based on the recs chosen.
|Denise, Eric, Laurin||4 Oct 2018||Addressed during 4 Oct meeting.||4 Oct 2018|
|23||Meeting||1 Oct 2018|
Staff to let meetings team know that a 60-minute engagement session would be acceptable and that Monday is the preferred schedule day
|ICANN org||1 Oct 2018||ICANN org shared this information as requested||1 Oct 2018|
|19||Meeting||24 Sep 2018||Denise will liaise with CCT-RT members to confirm best time slot to meet with SSR2 in Barcelona||Denise||4 Oct 2018||Replaced by action items 20 & 21||1 Oct 2018|
|17||Meeting||24 Sep 2018||Staff to ask SO/AC/SG/Cs/Board to provide - at minimum - written confirmation that they received the ToR update||ICANN org||27 Sep 2018||Email sent to leadership||1 Oct 2018|
|15||Meeting||24 Sep 2018||Staff to add the next 5 recommendations to the table and indicate for each recommendation which ones still have outstanding questions.||ICANN org||27 Sep 2018||Circulated via email||26 Sep 2018|
|18||Meeting||24 Sep 2018|
Staff to respond on-list to Denise's email re: SSR1 and provide answers to the questions:
1. When can we expect answers, or an ETA for answers, for outstanding questions? In particular, can we have answers relevant to Recs 1-5 before our next call?
2. In reviewing the answers that have been provided, I see that several answers re-state what was said in the briefing related to the recommendation. While I appreciate the summary (rather than just a link to a meeting recording), the questions were follow-ups to the briefings (note the dates; in some cases the briefings were the genesis for the questions). In addition to referencing statements in the briefings, would you please ask relevant staff to consider the questions and whether more specific answers (with links) could be provided?
3. It would be useful if you would please include relevant Q&As in the material you provide the team in advance of our calls addressing recommendations.
|ICANN org||25 Sep 2018||Response sent via email.||26 Sep 2018|
|16||Meeting||24 Sep 2018||Staff to work with meetings to see if there is an alternative time slot that the team may have the engagement session.||ICANN org||27 Sep 2018||25 Sep 2018|
|13||Meeting||17 Sep 2018|
Staff to follow up to confirm SO/ACs/SG/Cs & Board received the Terms of Reference
|ICANN org||20 Sep 2018||Follow-up notes sent to ICANN policy support staff||20 Sep 2018|
|11||Meeting||17 Sep 2018||Staff to complete the ‘what was done’ part of the SSR1 implementation table for the first five recommendations ahead of the meeting on Thursday.||ICANN org||20 Sep 2018||Circulated via email.||19 Sep 2018|
|12||Meeting||17 Sep 2018|
Steve to share information on the DNS Root KSK roll
|Steve||24 Sep 2018||Initial information shared via email. More to be shared as available.||17 Sep 2018|
|4||Meeting||5 Sep 2018||Staff to ask CCT reps whether they have availability to attend a SSR2 session in Barcelona to provide an overview of recommendations of interest.||ICANN org||2 Oct 2018||Replaced by action item||13 Sep 2018|
|8||Meeting||10 Sep 2018|
Staff to post the questions table ahead of the SSR2 meeting on Thursday and populate dates from SMEs.
|ICANN org||13 Sep 2018||Table posted here to be populated with dates as received.||13 Sep 2018|
|10||Meeting||10 Sep 2018|
Denise to circulate outreach/comms plan to list ahead of SSR2 call.
|Denise||13 Sep 2018||Circulated via email.||13 Sep 2018|
|7||Meeting||10 Sep 2018|
Russ to circulate the latest table as agreed by leadership to the review team.
|Russ||10 Sep 2018||Circulated via email.||10 Sep 2018|
5 Sep 2018
Staff to send information to SSR2 regarding RDS-WHOIS2 webinars.
|ICANN org||7 Sep 2018||Circulated via email.||6 Sep 2018|
|6||Meeting||5 Sep 2018|
Russ to send a note to team explicitly asking team members to review SSR1 recs.
|ICANN org||5 Sep 2018||Circulated via email.||5 Sep 2018|
|5||Meeting||5 Sep 2018||Staff to prepare slides for tomorrow's SSR2 meeting re: SSR1 questions and recommendations||ICANN org||5 Sep 2018||Circulated to RT via email.||5 Sep 2018|
29 Aug 2018
Staff to circulate a list of questions that are outstanding regarding SSR1 to the team
|ICANN org||5 Sep 2018||Circulated to RT via email.||5 Sep 2018|
|1||Meeting||29 Aug 2018|
Add agenda items to 30 August plenary meeting agenda:
|ICANN org||29 Aug 2018||Complete|
29 Aug 2018