14:40:46 From Yesim Nazlar : Welcome to the APRALO ROPs Review Working Group Call taking place on Tuesday, 22 October 2019 at 12:00 UTC.
14:41:12 From Yesim Nazlar : Agenda: https://community.icann.org/x/NYUzBw
14:58:10 From Amrita Choudhury : Hi All, I may drop off in the middle as I am driving
15:03:04 From Yesim Nazlar : noted Amrita
15:04:06 From silvia.vivanco : Email sent by Satish:
15:04:10 From silvia.vivanco : For today's meeting, I suggest that we start with discussions on the following topics from the Wiki page:
1. Unaffiliated Individual Member criteria
Says the applicant should not be a member of an existing ALS: is this valid?
Enforcing the above criteria: trust the initial affidavit or "trust but verify". How about ongoing verification?
2. Role of UIM Representative
Is he/she an APRALO LT Member?
What are his/her eligibilities?
Job description/deliverable (such as Periodic updates to the APRALO community)
3. The Election Process
How to avoid conflicting leadership positions in APRALO and other ICANN positions
Process of Nominations and Elections (for instance, should we forbid expression of support from the community on the list?)
15:05:38 From silvia.vivanco : Consensus points shall be noted on the Action Item points
15:05:56 From silvia.vivanco : The ROP is displayed
15:06:02 From silvia.vivanco : And linked to the wiki
15:06:13 From silvia.vivanco : you can see it on screen
15:06:14 From Lianna Galstyan : Hi everyone
15:06:25 From silvia.vivanco : Welcome all
15:08:15 From silvia.vivanco : Review of - 27.5.2. Unaffiliated Individual Member criteria
Says the applicant should not be a member of an existing ALS: is this valid?
15:09:08 From silvia.vivanco : The criterion: Must be resident of the region
15:09:21 From silvia.vivanco : Should we imposing a criteria?
15:11:11 From Amrita Choudhury : Yes
15:11:22 From Naveed Rais : Question: how to keep a check on whether the eligibility remains valid? can we go for an annual declaration or affidavit?
15:12:05 From Amrita Choudhury : yes annual declaration seems suitable
15:14:06 From Naveed Rais : Comment: in my opinion, any membership.should have a time limit and should have a renewal process, whether it is an individual or ALS membership
15:14:12 From shreedeep rayamajhi : the definition of membership and representation needs to be clear
15:14:22 From shreedeep rayamajhi : as there is an issue
15:14:30 From silvia.vivanco : 27.5.23 Not be a member of an ALS- two levels of difficulties: one is this fair? Second how do we make sure this is validated
15:14:54 From silvia.vivanco : We rely on their “Affidavit”
15:16:11 From silvia.vivanco : Situation: ALs is dormant and the individual belongs to the ALS however the individual wants to be an unaffiliated member
15:16:16 From Lianna Galstyan : We cannot hear you Cheryl
15:16:21 From silvia.vivanco : So, how to deal with this?
15:16:52 From Lianna Galstyan : yes
15:16:58 From Nadira Al Araj : yes we do
15:21:09 From Nadira Al Araj : The only thing an unaffiliated individual member concern as Cheryl mentioned is the voting.
15:21:21 From silvia.vivanco : CLO mentioned some situations should be dealt with on a case by case basis- we are trying to encourage as much participation as possible
15:21:49 From Nadira Al Araj : If we handle the voting issue then we can solve issue without any criteria.
15:23:45 From silvia.vivanco : Amrita: Encouragement members of ALS to be more engagement- awareness
15:23:52 From Cheryl Langdon-Orr : exactly Amrita
15:24:08 From silvia.vivanco : Good point by Amrita, all members of an ALS are indeed members of APRALO by default
15:24:33 From silvia.vivanco : The ALS rep should encourage their members to join the mailing list
15:25:54 From Lianna Galstyan : agree
15:27:57 From shreedeep rayamajhi : what a great solution
15:28:37 From Lianna Galstyan : association of individual members
15:28:41 From silvia.vivanco : NARALO = all individuals vote through 1 representative
15:28:46 From Cheryl Langdon-Orr : still means a single vote exercised
15:29:08 From silvia.vivanco : Correct EURALO Individual users association is One ALS
15:30:45 From Cheryl Langdon-Orr : usually an IM seems to *Contribute*
15:31:50 From Amrita Choudhury : yes Cheryl. most IM wants to contribute their individual thought. Which should be welcomed
15:32:58 From silvia.vivanco : Consensus : clause “27.5.2.3 Not be a member of a certified ALS should continue “
15:33:48 From Naveed Rais : Comment: IMO, meeting criteria for an individual member should not ensure the membership. it might also be made dependent on the outcome of a membership committee who could evaluate the application on case by case basis
15:37:08 From Cheryl Langdon-Orr : especially when the aim is to increase participation and decrease barriers to engagement
15:37:28 From silvia.vivanco : Satish: we should continue with clause and review the existing wording if needed
15:38:06 From silvia.vivanco : Correct the application form (completed in good faith) is an affidavit we rely on
15:38:56 From silvia.vivanco : Form: https://atlarge-rails-production.s3.amazonaws.com/uploads/ckeditor_document/1526299356-578-3866/APRALO_Individual_Membership_Application_-_GDPR_Compliant.pdf
15:39:08 From Amrita Choudhury : Correct or update the application form perhaps
15:39:40 From silvia.vivanco : Aspects: time limit for membership - time is out and renewal is needed?
15:40:55 From Cheryl Langdon-Orr : Would "renewal" be being proposed for ALSes as well as Unaffiliated Member's ?
15:41:00 From silvia.vivanco : Should the application form be revised?
15:42:18 From silvia.vivanco : a) Should we simplify the process/applicaiton form? Or b) should we remove the clause of 27.5.2.3 be removed?
15:43:20 From silvia.vivanco : Safeguards - should we include something in such Code of Conduct
15:43:50 From silvia.vivanco : Rules : ROPs , Code of conduct, application form
15:44:16 From silvia.vivanco : are we going to impose a “time limit” for membership?
15:45:09 From silvia.vivanco : Satish and all would you like to link the time limit of membership to “performance criteria”?
15:45:42 From Amrita Choudhury : no time limit, modification in application and forming a code of conduct
15:47:36 From silvia.vivanco : Article 25 of the ROP includes a chapter CODE OF CONDUCT
15:48:35 From shreedeep rayamajhi : time limitation should be there as I think individual membership is kind of focused with people who want to contribute. so it's a kind of reminder about being more visible and efficiently
15:50:03 From silvia.vivanco : Conclusion: Put more rigor into the Code of conduct , rights based or merits based
15:50:29 From Amrita Choudhury : yes agree
15:50:31 From silvia.vivanco : Duration of membership
15:51:32 From silvia.vivanco : There is no term limit “expiration date” to members
15:51:47 From Amrita Choudhury : There should not be expiration date..since ALS do not have expiration
15:51:51 From Cheryl Langdon-Orr : correct by my memory from last time I reviewed other RALO RoPs Silvia
15:51:52 From silvia.vivanco : perhaps you could implement an annual review?
15:51:53 From silvia.vivanco : Or so
15:52:17 From Naveed Rais : I proposed the renewal process and I meant to put it for all types of membership
15:52:31 From Amal Al-saqqaf : maybe instead there can be a limited duration of being inactive at all , maybe one year of a complete loss of connection or interaction
15:53:38 From silvia.vivanco : Lianna suggested a review
15:55:57 From silvia.vivanco : Proposal: There should be a renewal process and time limit
15:56:05 From Cheryl Langdon-Orr : exactly I agree Amrita
15:56:32 From Lianna Galstyan : agree
15:57:35 From Cheryl Langdon-Orr : band again what harm or problem are you trying to solve
15:58:01 From silvia.vivanco : Perspective: Not to impose burden constrains on volunteers
15:58:23 From silvia.vivanco : yes
15:58:34 From Naveed Rais : I don't see a renewal process to discourage any member to contribute. rather it is a general check in process that allows us to have an actual picture of the membership
15:58:40 From silvia.vivanco : I will consolidate and put it into the wiki page and send to all for your review
15:58:50 From Naveed Rais : many icann SOs do this check in
16:01:23 From Amal Al-saqqaf : I agree with Amrita and with Naveed too, that's what I meant in my comment above, instead of renewal just a point that the membership is automatically lost when we lose connection with the memver for a certain duration like one or two years
16:02:11 From silvia.vivanco : Yes
16:02:12 From silvia.vivanco : noted
16:02:29 From Lianna Galstyan : Thanks everyone and have a nice day.
16:02:35 From Amrita Choudhury : Thank you everyone
16:02:47 From Syuzan : Thank you all
16:02:51 From Amal Al-saqqaf : thanks , bye
16:02:56 From Priyatosh Jana : bye bye
16:03:00 From silvia.vivanco : Notes wlll be sent around for your check
16:03:02 From silvia.vivanco : thank you all!
