1. Budget - we decided that we will move forward with the budget for 100 people (attached), which means we need additional about 2000 USD.
Be aware the serving of the food will be only the second one hour of the Showcase, there will be no serving during the official speeches part (the first hour).
2. It was decided that those 2000 USD will be asked from APTLD and APNIC (1000 from each) - I am preparing the invitation letters for Don and Paul for the showcase, which will be sent to them together with the MOUs (logos to be included) to be finalized for official signing during the showcase. Silvia Vivanco was also asked to provide the sponsorship package as soon as possible to be included in the e-mail to them.
As soon as we hear from them, we will start the process of ordering fans (by Philadel Yeo ) and covering the other expenses we have too (performance and part of the catering).
3. Lion's performance - it will be at the end of the showcase - one performance, when the official part ends.
4. Disability group: It was decided that no speeches will be delivered by the disability group rep, but Philadel Yeo and Unknown User (yuchuang.kuek) will work on identifying the group of disabled who can come to the ICANN meeting and particularly to the showcase, based on the contacts sent to them by Gunela.
Philadel Yeo and Unknown User (yuchuang.kuek) to find out if there is any video from local disability group, where the importance of accessibility is highlighted, and which can be shown at the beginning of the showcase? If none of this will be available, then Cheryl Langdon-Orr will mention the accessibility initiative WG during her official speech.
5. The agenda was updated based on the discussions, with reducing the time for the speakers and with changes in the order - see here the updated agenda: https://community.icann.org/display/APRALO/APRALO+49th+meeting+-+Singapore+2014+-+APRALO+Events
6. Heidi Ullrich and Silvia Vivanco to check with the communication team related to the publication of 250 copies of the new APRALO brochure, prepared by Maureen. The request to print it on ICANN's expenses had been sent.
The rest action items - such as video, PPt, are in the process of finalization.
