MEMBERSHIP:
Edmon Chung
Pavan Budrhani
Maureen Hilyard
THEME:
Celebrating APRALO's Regional Diversity
GOALS:
SHOWCASE TIMELINES:
| What | Who | Time (min)/ | Observations |
| Welcome Music (tones of Chinese music) | Maureen to organize | 18:55-19:00 | |
| Welcome and Introductions | Chair of APRALO, Holly Raiche | 19:00-19:01 (1) | Welcome |
| Speaker 1 | Chair of the ALAC, Olivier Crépin-Leblond | 19:01-19:03 (2) | Introduction of Fadi Chehadé |
| Opening Words | President and CEO - Fadi Chehadé | 19:03 - 19:07 (4) | |
|---|---|---|---|
| Speaker 2 | Chairman of the Board - Steve Crocker | 19:07-19:09 (2) | |
Introduction of APRALO ALSes (by sub-region) | Each Sub-Region (starting with Chinese-speaking ALSes) | 19:09-19:14 (5) | Each Sub-Region gives brief introduction |
| Wrap-up | Chair of APRALO, Holly Raiche | 19:14-19:15 (1) | Thank everybody for coming and acknowledgement of volunteers. |
| ALS Videos play in the foyer | Maureen to organize | 19:15-19:20 | |
| Total Speaking Time | 15 mins | ||
| APRALO ALS Displays and Reception | 19:15-21:00 |
TASK SCHEDULE:
1 | 12 noon to 18.30pm | Set up display areas |
| 2 | 18:55-19:00 | Begin Music |
3 | 19:00-19.01 | Welcome to the APRALO Showcase by the Chair of APRALO, Holly Raiche |
| 4 | 19:01-19:03 | Welcome to ALSes from Head of ALAC - Olivier Crepin Leblond |
5 6 | 19.03-19.07 19:07-19:09 | Welcome to the ALSes of all RALOs by ICANN CEO - Fadi Chehade Welcome to the ALSes of all RALOs by ICANN Chairman of the Board - Steve Crocker |
7 | 19.09-19.14 | Welcome to the ALSes (starting with Chinese-speaking ALSes) |
| 8 | 19:14-19:15 | Wrap-up |
7 8 | 19.15-19:20 19:15-21:00 | ALS Videos played in the foyer Drinks and nibbles offered at various stations around the Showcase venus, as ICANN participants walk around the APRALO ALS displays and chat with ALS member |
9 | 21:00+ | ALSes pack up their displays |
7 Comments
Maureen Hilyard
Hi everyone, sorry I'm late putting this online.
Edmon, Pavan and I have had some conversations. Some suggestions have been made but they have yet to be confirmed by the local committee. I haven't had any feedback on how the ideas have been received.
Maureen Hilyard
The contributions below are ideas as I have discussed with my local colleagues, but I would appreciate some comments from other members of the Showcase team, especially from the Beijing team, as to whether the logistics are practical. Only then can we establish some timeline activities.
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INTRODUCTION TO APRALO AT THE OPENING
The recommendation for the showcase to be held in conjunction with the opening ceremony requires further information before we can plan for Asia Pacific ALS participation, if this is going to be required .
Edmon is confirming with CNNIC if we are going to be allowed to include a short visual presentation within the opening ceremony programme (perhaps right at the end, just before we invite them to the APRALO showcase in the Display Hall.)
It was originally planned that this video presentation would introduce ICANN participants to the diversity of the APRALO region and their activities It would be great if this is still being considered an option, tand to be able to seek input from the ALSes from within the region, even if they are coming to Beijing or not.
APRALO SHOWCASE
Pavan is still confirming the ALSes that are planning to attend, so that we can start communicating with them about how they might be able to contribute in the APRALO showcase.
We need to know if such an area is available, and how much space would be available for booths to be set up, allowing people to wander between them. A timetable of 5 minute presentations made by ALSes will enable ICANN participants to learn a little more about each ALS.
Example: the 3 Pacific ALSes plan to coordinate their displays and demonstrations to show the diversity even within our own sub-region- cultural artefacts, posters, photographic display, audio-visual presentation about the different Pacific islands and how we are developing the internet in our (sub)region,
Pavan mentioned that one ALS has asked about making a presentation. Any ALS that wants to make a presentation should be able to do so. But the start of each presentation will be timetabled so that another ALS team can begin their presentation at an appointed time, and encourage people to move around all the booths.
The ALS booths should highlight our RALO's diversity - displaying both culture and IT initiatives, What is happening in Japan, India, Pakistan and the Cook Islands will be quite different, and it would be good for ICANN decision-makers as well as other ALSes to see the range of representation that exists within our RALO.
I am envisioning that this showcase will last at least 2 hours..but the hope is that there will be lots to see, and lots of interaction between ICANN participants and APRALO ALS presenters, and as a consequence more understanding about our region and how decisions might impact on ALSes within the region.
Maureen Hilyard
PROGRAMME FOR SHOWCASE PREPARATION
1
By the end of Feb
Each ALS will indicate their intention to create a display as an individual ALS or as a team (Chinese and Pacific ALSes already organising to work together)
2
By March 4
The local logistics team will explain what basic equipment will be available for each designated display area
3
By March 4
Although we would like to keep speeches to a minimum (mainly for brief welcomes from Fadi and selected others), any ALS who wishes to say something must notify Maureen so that it can be included into the programme.
4
By March 11
Each ALS display team will request what additional equipment will be required for their display. This may include: data projector and screen, extra tables, extension cords, multiplugs, etc
5
On April 8
From lunchtime Monday (after the main opening ceremony) - ALSes will enter the showroom to set up their display areas. Each ALS will be required to bring whatever they require to decorate their display area.
6
On April 8
Nibbles and drinks will be stationed nearby, and ICANN participants will be encouraged to talk with individual ALSes as they move around the displays. The Showcase is planned to be held on Monday evening, 7pm-9pm.
7
On April 8
ALSes will be encouraged to take photographs of themselves and their displays, so that we can create a montage of the APRALO ALS Showcase on a display board positioned somewhere prominently during ICANN week… and later add the photos to the online record of the week.
Maureen Hilyard
SHOWCASE PROGRAMME - Monday 8 April
1
12 noon to 6.30pm
Set up display areas
2
7pm-7.05pm
Welcome to the APRALO Showcase by the Chair of APRALO, Holly Raiche
3
7.05-7.10pm
Welcome to the ALSes of all RALOs by ICANN CEO - Fadi Chehade
4
7.10-7.15pm
Welcome to ALSes from Head of ALAC - Olivier Crepin Leblond
5
7.15-7.20pm
Welcome to the ALSes from the Chinese ALS Community - ?
6
7.20-9.00pm
Drinks and nibbles offered at various stations around the Showcase venus, as ICANN participants walk around the APRALO ALS displays and chat with ALS members
7
9pm+
ALSes pack up their displays
Maureen Hilyard
Just a little catchup…
ALS feedback: slowly starting to get feedback from ALS members. Starting to put together the “roll call” presentation
Showcase: Requests
Capacity Building:
AM Session:
PM Session:
Closing Presentation: Engagement Tools (Remote Participation, MyICANN and Confluence Wiki) 1615-1700
Maureen
Maureen Hilyard
Hi Holly
Unfortunately I can’t make it on the 19th (which is actually the 18th in my world). I think I indicated on the Doodle that I wouldn’t be available on that date. It’s my birthday J and my daughter and her family are arriving on Rarotonga today for a family gathering which we had planned for that night (before the date was changed). Sorry.
1.Showcase: The only real issue I have is the presentations that people want on the main monitors – like the ROLL CALL, and the short videos which we wanted to be shown on the main screen. I realise that Mat and Gisella will need these asap after our arrival, to check for formats, and loading them etc. We will need a meeting place and time so that ALSes can pass their presentations over.. there aren’t too many.
Gisella has organised tables and white table cloths, and labels with ALS names so that they can be located. and then we could have them on our display tables. We just need to make sure that there are enough power points/multiplugs/extension cords to cater for those who are going to be using their laptops for presentations.
I would suggest that the ALSes be organised in order of their country or region so that they can be located.. it will be easier than remembering names, even if these are being continually scrolled for everyone to be able to recognise APRALO ALses. We in the Pacific are going to be grouped together. I know Karaitiana from NZ is keen to join us. We are very inclusive, anyone is welcome J).
Food and drink is being organised by Staff (?)
2. ALS Newcomers meetings: Janice said that she would send me a copy of the final programme for the Fellowship and Newcomers sessions when it was all set. Janice is looping in with Heidi so Heidi may bring this to the meeting.
3. Promotional items: are looking OK.. yes, pity about the fans.. I was really looking forward to those.
4. ALS Hotel: Pua and I will be arriving in Beijing at 6am on the Saturday, and I would like to be able to tell the ALSes which hotel we are staying at (there are two addresses for the Johnson Hotel). Can we have that confirmed so I can let the others know.
5. A BIG thank you to Pavan for helping me get the feedback I need for the APRALO roll call from the stragglers… its looking really great..
Maureen
Maureen Hilyard
Because you highlight what seems to be an on-going problem with the logistics of screens and data projectors, etc in the foyer area where the ALS display tables are going to be situated, I have had to rethink how we view the ALS video presentations.
Being relegated to the ALAC room in order to be "big-screened" was not a satisfactory option, taking people away from the Foyer area.
Therefore I would suggest that straight after the speeches, which are going to be presented in the ALAC room anyway, you should thank everyone for coming, and then introduce the ROLL CALL.
The ROLL CALL presentation takes about 5 minutes introducing the 35 APRALO members… it is important that everyone sees this because (not only has it taken me 3 months to put it together) but it will give everyone an introduction to the ALSes, who they are and where they are from. They look so good, everyone HAS to see it!
From then on, everyone can move into the foyer area, and any individual ALS presentations can be viewed from their display tables. For this reason, I would like to make sure that there are extension cords and multiplugs available for those who are requiring connection to a power source. At the moment about 6 groups (including ISOC-Au) have indicated that they have presentations, and they will be spread around the room so that people can move around to the various presentations.
We in the Pacific are requiring a couple of display boards for draping with a material backdrop for posters and a screen for a small data projector we may need. Perhaps some small speakers could be made available?
Because these are alternative arrangements, then if others need special equipment please contact me asap..
Maureen