ALAC Officer Election Schedule - 2012

Please note: Per the At-Large Improvements, the election of the Chair of the ALAC is now for a two-year term. 

Proposed Election Schedule

• 17 September 2012 Election Call  (sent to lists.)
• 1 October 2012 Deadline for Officer Nominations (to be sent to lists.)
• 3 October 2012 Chair to post to the public ALAC list an “election summary” message (sent to lists.)
• 4-11 October 2012 Nominations are discussed
• 8 October 2012 Deadline for Nominees to Accept their Nomination (sent to lists and or as notified and recorded on the relevant Election Pages of the At-Large Wiki.)
• 14 October 2012 Start of AGM
• 18 October 2012 Closure of AGM
• 18 October 2012 Start of Election of ALAC Officers by 2013 ALAC immediately after the closure of the AGM (Should a ballot be required)
• 22 October 2012 Election Results announced
• 22 October 2012 New ALAC Officers take their seats

Election Schedule with ROP Explanations (v11*)

17 September 2012  Election Call is sent by ALAC Chair

ROP Article 9.1:

No earlier than one calendar month and no later than three weeks before the beginning of an ICANN Meeting where an ALAC officer has to be elected, the current Chair Chair of the ALAC will send to the public ALAC list an “election call” message, listing the officers that are to be elected at that ICANN Meeting, asking for nominations, and stating the deadline according to the following paragraph 9.2.

1 October 2012 Deadline for Officer Nominations

• ROP Article 9.2:
• The deadline for nominations for all open officer positions shall be 14 (fourteen) days after the date of the “election call”. Only delegates can nominate or self-nominate, by posting a message to the public ALAC list. Anyone who will or has a chance to meet eligibility requirements after the next ICANN Annual General Meeting can be nominated; it is not necessary for nominees to meet eligibility requirements at the moment of the nomination, but, if elected, they will have to meet them before taking their seat. Nominations of individuals who will not meet the eligibility requirements after the closure of the next Annual General Meeting are invalid.

3 October 2012 Chair to post to the public ALAC list an “election summary” message

• ROP 9.4
• 9.4 After the deadline for nomination acceptance has passed and either:
• 9.4.1 not less than seven (7) days before the opening of the ICANN Meeting, if a regular election, or;
• 9.4.2 within seven (7) days from the end of the nomination acceptance period, if a vacancy is being filled between Annual General Meetings the Chair will post to the public ALAC list an “election summary” message. This message will contain a summary of all valid nominations for any open position. In the message, the Chair will also notify the day and time in which the actual vote will happen; such day and time must be either:
• 9.4.3 For regular elections: between the beginning and the closure of the ICANN Meeting, except when the Meeting is also the Annual General Meeting. In this latter case, the date and time of the vote shall be within the first 48 (forty-eight) hours after the closure of the Annual General Meeting; thus, the electorate will include the delegates whose term starts at the closure of that Annual General Meeting, and will not include the former ALAC members whose term ends at the closure of that Annual General Meeting, or:
• 9.4.4 Where a vacancy arises in mid-year: the electorate shall consist of those delegates who are currently serving ALAC Members

4-11 October 2012 Nominations are discussed

• ROP Article 9.5:
• Nominations shall then be discussed on the public ALAC list, via instant messaging services or by telephone, and/or at the physical ALAC meetings during the ICANN Meetings, as applicable.

8 October 2012 Deadline for Nominees to Accept their Nomination

• ROP Article 9.3:
• Nominations must be accepted by the nominee by sending a message of acceptance to the public ALAC list (or to the person who nominated them, who will then forward it to the public ALAC list, if they do not have posting privileges to the public ALAC list at the time) by the deadline of 7 (seven) days after the deadline for nominations. Nominations that are not accepted are invalid.

14 October 2012 Start of AGM

18 October 2012 Closure of the AGM

18-21 October 2012 Election of ALAC Officers (starting immediately after the official closure of the AGM)

• ROP 9.4:
• 9.4.3 For regular elections: between the beginning and the closure of the ICANN Meeting, except when the Meeting is also the Annual General Meeting. In this latter case, the date and time of the vote shall be within the first 48 (forty-eight) hours after the closure of the Annual General Meeting; thus, the electorate will include the delegates whose term starts at the closure of that Annual General Meeting, and will not include the former ALAC members whose term ends at the closure of that Annual General Meeting, or:
• 9.4.4 Where a vacancy arises in mid-year: the electorate shall consist of those delegates who are currently serving ALAC Members
• ROP 9.6:
• At the day and time of the vote, delegates will be provided (by staff or a delegated disinterested third party) with a mechanism for voting that meets the following requirements:
• 9.6.1 It allows for each delegate to cast their vote in a confidential manner, so that no other delegate or officer shall know it;
• 9.6.2 It allows for delegates who are not physically present to cast their vote remotely (also in advance of the day and time of the vote, if they are unavailable at that moment
• 9.6.3 Each delegate can cast up to one preference for each open position, picking among the list of validly nominated individuals published at rule 9.4. Votes for other individuals are considered equivalent to abstention.

22 October 2012 Election Results announced

22 October 2012 New ALAC Officers take their seats

*V11 of the ALAC ROPs are currently under review.

Qualification Criteria

According to the ALAC Internal Rules of Procedure, the qualification criteria for officers is as follows:

• RULE 3 - QUALIFICATION CRITERIA FOR OFFICERS
  • 3.1 All officers must be members of the ALAC.
  • 3.2 A conflict of interest statement must be filed;
  • 3.3 A person shall not serve, at the same time, in two different officer positions;3.4 The Chair shall be ineligible to serve on ICANN's Nominating Committee in any year in which they serve on the ALAC;
  • 3.5 All officers can be removed before the end of their term by a vote of recall according to rule 11.
  • 3.6 All officers have a duty of performing their roles with diligence and loyalty to the Committee, and are bound to meet the minimum participation requirements set forth in rule 21. In case of failure to do so, the Chair shall call a vote of recall.
  • 3.7 Only standing members of the At-Large Advisory Committee are eligible to serve as Chair. If at any point in time the Chair leaves the membership of the ALAC for any reason, he / she shall immediately cease the function of Chair as well.