Action items identified during leadership meetings & calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date |
|---|---|---|---|---|---|
| 51 | 27 Jun 2019 | Staff to draft follow-up blog re: Marrakech progress. | ICANN org | 9 Jul 2019 |
COMPLETED ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date | Completed Response | Completion Date |
|---|---|---|---|---|---|---|---|
| 50 | 27 Jun 2019 | Staff to draft thank you note to SO/AC/RT groups that ATRT3 met with in Marrakech. | ICANN org | 5 Jul 2019 | Draft shared via email | 3 Jul 2019 | |
| 41 | LT#09 | 13 May 2019 | ICANN org to confirm final dates for the pre-Montreal meeting request and send a placeholder calendar invite for the meeting. | ICANN org | 23 Jun 2019 | Request date confirmed: 1 Nov 2019 | 28 Jun 2019 |
| 49 | LT #13 | 17 Jun 2019 | Add items to agenda for 19 June 2019: acknowledge official receipt of ToR and work plan from the ICANN Board and note documents circulated to the wider community for information | ICANN org | 19 Jun 2019 | Complete. | 18 Jun 2019 |
| 48 | LT #13 | 17 Jun 2019 | Jennifer to reply to Stephanie Perrin to propose 4:30 - 5:00 pm on Wednesday to meet with the NCSG | ICANN org | 17 Jun 2019 | Complete: Email sent. | 17 Jun 2019 |
| 47 | LT #12 | 10 Jun 2019 | Work Party leadership to review the engagement sessions and finalize their questions before the plenary call. | WP leaders | 12 Jun 2019 | Decision that last date to finalize questions will be 19 Jun 2019 | 17 Jun 2019 |
| 46 | LT #12 | 10 Jun 2019 | Cheryl and Pat to finalize their draft agenda and send to Jennifer to share with the RT for everyone’s input. | Co-Chairs, ICANN org | 12 Jun 2019 | Draft agenda shared with team to be discussed on 12 June. | 11 Jun 2019 |
| 45 | LT #11 | 3 Jun 2019 | Team discussed extending delivery date on Terms of Reference and Work Plan by a few days - to be discussed with team on Wednesday | Co-Chairs, RT team | 5 Jun 2019 | Discussed during meeting. | 5 Jun 2019 |
| 44 | LT #11 | 3 Jun 2019 | Work party leaders to work with their work parties to get the objectives into the work plan | Work Party leaders | 5 Jun 2019 | Updates provided during meeting. | 5 Jun 2019 |
| 43 | LT #11 | 3 Jun 2019 | Pat will ask Theresa if the tech writer is able to join the call on an informal basis on Wednesday 5th June | Pat | 5 Jun 2019 | Discussion took place offline | 5 Jun 2019 |
| 42 | LT#10 | 21 May 2019 | Staff to follow up with constituency travel regarding the Singapore travel email to ensure the previous email is recalled and new welcome email is sent. | ICANN org | 23 May 2019 | Completed. New welcome emails sent. | 24 May 2019 |
| 37 | LT#08 | 6 May 2019 | Staff to go through the subgroups google docs and capture all action items. | ICANN org | 10 May 2019 | Sent via email. | 15 May 2019 |
| 40 | LT#08 | 6 May 2019 | Add Brian Cute to the plenary agenda on the 15th to discuss the evolution of multistakeholder model since his document has been published for Public Comment. | Co-Chairs, ICANN org | 13 May 2019 | Brian to attend 15 May meeting. | 15 May 2019 |
| 38 | LT#08 | 6 May 2019 | Leadership to share the Ombudsman report with the whole review team (Sebastian has provided his permission) and ask for any follow-up discussion and Q&A to be added as an agenda item to the plenary call on the 15th (or later, if needed, as the Ombudsman must attend the plenary call to answer any questions the RT may have) | Co-Chairs, ICANN org | 10 May 2019 | Shared off-list with review team. | 15 May 2019 |
| 35 | LT#07 | 29 Apr 2019 | Staff to share budget status on a regular basis as a standing agenda item to ATRT3 leadership calls. | ICANN org | 10 May 2019 | Q3 FY19 Fact Sheet shared via email. Will continue to be shared regularly. | 15 May 2019 |
| 39 | LT#08 | 6 May 2019 | Staff to send the cost estimates for meeting locations and doodle poll results to the whole RT no later than Tuesday, 07 May. | ICANN org | 7 May 2019 | Shared via email. | 7 May 2019 |
| 34 | LT#07 | 29 Apr 2019 | Staff to follow up with those who have not completed the Doodle poll on meeting dates to complete. Team to make a decision by next meeting (8 May) on the next face-to-face meeting date and location | ICANN org / team | 8 May 2019 | Co-Chairs following up, results shared. | 7 May 2019 |
| 36 | LT#07 | 29 Apr 2019 | Staff to send draft agenda out to the leadership list – for the team review. | ICANN org | 30 Apr 2019 | Shared via email | 1 May 2019 |
| 33 | LT#06 | 22 Apr 2019 | Staff to send a Doodle poll to check availability of 19:00 UTC and 20:00 UTC leadership call on Mondays. | ICANN org | 24 Apr 2019 | Shared via email. | 23 Apr 2019 |
| 32 | LT#05 | 15 Apr 2019 | Work party leaders to confirm that they have access to the Google docs. | WP leaders | 16 Apr 2019 | Action complete. | 17 Apr 2019 |
| 31 | LT#05 | 15 Apr 2019 | Work party leaders to let staff know if they need any support documentation for the meeting ahead of the next call. | WP leaders | 17 Apr 2019 | Action complete. | 17 Apr 2019 |
| 29 | LT#05 | 15 Apr 2019 | Staff to set up work party Skype groups for each work party | ICANN org | 16 Apr 2019 | Skype groups set up. | 16 Apr 2019 |
| 8 | LT#01 |
| Terms of Reference: Review whether all review team members have confirmed their names/data can be published on ToR, wiki. | ICANN org | This is expected to be within the notice provided through the privacy policy | 16 Apr 2019 | |
| 30 | LT#05 | 15 Apr 2019 | Staff to staff to share technical writer job description with the review team, for any edits within 24 hours. | ICANN org | Shared via email | 16 Apr 2019 | |
| 28 | LA f2f | 5 Apr 2019 | Develop technical writer job description to be shared with Co-Chairs | ICANN org | Shared via email. | 9 Apr 2019 | |
| 12 | LT#02 |
| Call out definition of face-to-face meeting vs. engagement sessions, for the review team. | ICANN org | Engagement/outreach discussed in LA | 5 Apr 2019 | |
| 27 | LT#04 |
| FtoF Meeting #01: Have flip charts available for parking items and topics. | ICANN org | Complete | 5 Apr 2019 | |
| 5 | LT#01 |
| Review whether ATRT3 will be needing an NDA. | ICANN org | |||
| 15 | LT#02 |
| Co-chairs to look at additional topics to be added on the ftof meeting agenda. | Co-chairs | Done on LT#04 |
| |
| 21 | LT#03 |
| Face-to-Face Meeting #01: Ask meetings team about the possibility to have two displays (main ac room, and observer ac room) projected in the meeting room. | ICANN org | Request submitted. |
| |
| 24 | LT#03 |
| Potentially add discussion on "assessment of other specific reviews" to plenary call #06 agenda | Co-chairs | No decision taken on LT#04. |
| |
| 26 | LT#04 |
| Reminder to be sent out to the review team on identified topics of review | ICANN org |
| ||
| 25 | LT#04 |
| Plenary call agenda: Include transparency guiding principles early in the plenary agenda, before face-to-face meeting #01 | ICANN org | Added to plenary #06 agenda. |
| |
| 22 | LT#03 |
| Identify timezone of review team members participating remotely during the face-to-face meeting | Co-chairs | Discussed on Plenary Call #05 | ||
| 25 | LT#03 |
| Face-to-Face Meeting #01: add information about how to get from the hotel to ICANN offices | Co-chairs | |||
| 23 | LT#03 |
| Add a long discussion on Face-to-Face Meeting #01 agenda about future face-to-face meetings agenda | ICANN org | |||
| 20 | LT#03 |
| Face-to-Face Meeting #01 agenda: add a note that "Timings are approximate, content is subject to updates." | ICANN org | |||
| 19 | LT#03 |
| Face-to-Face Meeting #01 agenda: add terms of reference, when speaking about Scope. | ICANN org | |||
| 18 | LT#03 |
| Add slide on "identified topics of review" in the meeting invitation itself. | ICANN org | |||
| 17 | LT#03 |
| Add "Brief update from ICANN64" to the plenary call #05 agenda | ICANN org | |||
| 14 | LT#02 |
| Plenary call agenda: add "...for the objectives" + discussion on broader terms of reference (workplan, timeline) | ICANN org | |||
| 13 | LT#02 |
| Co-chairs to inform review team about next steps with ICANN65, ICANN org to prepare doodle poll following-up on that. | Co-chairs | Discussed on Plenary Call #05 |
| |
| 2 |
| Identify list of writers used in the past, preferably proposal writers | ICANN org |
| |||
| 16 | LT#02 |
| Pat to confirm timing for informal meeting. | Pat |
| ||
| 4 | LT#01 |
| Plenary call agenda: add "workplan" as a sub-bullet of terms of reference, break Face-to-Face Meetings into two: "LA Meeting" and "Future Meetings Planning". Remove "concerns" from "Transparency concerns" and add "Transparency: Guiding Principles" | ICANN org |
| ||
| 7 | LT#01 |
| Terms of Reference: Convert ToR into 4-5 slides for the plenary call | Patrick |
| ||
| 10 | LT#01 |
| Terms of Reference: Update section on "dissolution of review team" based on ssr2 pause | ICANN org |
| ||
| 6 | LT#01 |
| Terms of Reference: add "draft watermark | ICANN org |
| ||
| 9 | LT#01 |
| Terms of Reference: Add following introductory text when sending out "The content in here are example text not the first draft or the first cut of your own terms of reference." "As this is merely a template with example language, please do not send it around until we have our first cut so as to avoid confusion between example language and the real work that the review is going to be doing." | ICANN org |
| ||
| 11 | LT#01 |
| Extend leadership call to 1 hour. | ICANN org |
| ||
| 3 |
| Confirm whether the project management tool can import from other tools like Microsoft | ICANN org |
| |||
| 1 |
| Send out a doodle poll/email to the review team to confirm ICANN 64 attendance and arrival/departure dates | ICANN org | email sent to each RT member. |
|
