ALAC Tuesday 27 November 2012 at 1500 UTC
· Summary Minutes & Action Items
· Adoption of agenda; call for Any Other Business or other amendments – Olivier (2 minutes)
o Agenda was adopted
· Roll call and apologies - Staff (2 min)
o Roll call was held.
· Review of the Action Items from the ALAC Meetings in Toronto - Olivier (10 minutes)
o AIs were reviewed and updated as necessary.
· Review of current ALS applications – Olivier, Staff (5 minutes)
o Recently Accredited ALSes
§ (168) Computer Society of India
o Organizations that are Currently undergoing the Accreditation Process
§ (158) ASOCIACIÓN DE ESCRIBANOS DEL URUGUAY\ - Regional Advice from LACRALO expected imminently
§ ii. (159) National Association for Digital Inclusion (Associação Nacional para Inclusão Digital) - Regional Advice from LACRALO expected imminently.
§ iii. (166) Association Tchadienne pour la Promotion et de Développement de l'Internet au Tchad (ATPDIT) - AFRALO has asked staff to follow up with some additional questions.
§ iv. (167) Ray Services - (AFRALO) Sierra Leone - Additional information being researched.
§ v. (170) University Community Partnership for Social Action Research - (NARALO) ALAC to begin voting shortly
§ AG: We have an issue of an organization that may be made up of members that are not NARALO based, we need to conduct additional due diligence.
§ AG: While the secretariat may be based on NARALO, we need to ensure that its members are NARALO based.
§ vi. (171) Connect.NYC - (NARALO) ALAC voting
§ vii. (172) Nova Scotia Community Access Program - (NARALO) ALAC voting
§ viii. (173) dotHIV - (EURALO) Due Diligence will begin shortly
§ ix. (174) Armenian Association for the Disabled "Pyunic" (APRALO) - Due Diligence will begin shortly
· Reports – Olivier (2 minutes)
o AG: I do not have a report to give at this time.
o CLO: I have not done my normal update, which usually happens after the ccNSO Meetings, as there are a number of issues still being decided upon on the list. Once the issues have been finalized, I will update the wiki page as I normally do. I think I should also mention that most of the ccNSO WGs are not active after a small hiatus after Toronto.
o TBJ: My report has been uploaded to the wiki.
o EL: I just wanted to add one other thing. I would like to note that Alan, Robin Gross Kathy Kleinman, and myself were on the TMCH Call. Also, Alan did most of the heavily lifting on this issue - he was on the phone for 12 hours.
o JH: I would like to note the annual SSAC Workshop that was held from the 14th to the 16th of November, which I attended remotely.
o EL: We have been working with Robin Gross on various issues, cyber-cafe constituency in the GNSO amongst others. I am just concerned that there may be a situation where the cyber-cafe constituency is unable to join, but I don't think now is the time for the ALAC to concern itself with GNSO structure.
o AG: I would like to note that even though we may not necessarily agree with the NCUC on some points, we are now overcoming this issue, agreeing to disagree on some issues and working together on others.
· Policy Advice Development Page -- Tijani, Olivier (30 minutes)
o Recently approved ALAC Statements, Documents or Groups:
§ Community Input Draft 2013-2016 Strategic Plan - Approved on 11 November 2012
§ ii. Use of a Drawing for Prioritizing New gTLD Applications - Approved on 8 November 2012
§ iii. Proposed Bylaws Amendments to Align Board Terms - Approved on 8 November 2012
§ iv. Draft Recommendations Overall Policy for the Selection of IDN ccTLD Strings - Approved on 8 November 2012
§ v. Trademark Clearinghouse Documents - Approved on 7 November 2012
§ vi. ALAC Statement on Community Input and Advice Process - Approved on 18 November 2012
§ vii. R3 White Paper - Approved unanimously on 29 September 2012
§ vii. ICANN Consolidated Meetings Strategy Proposal - Approved 24 November 2012
§ AG: I would like to say that I really appreciate the number of people voting on the Statements, as well as the quality of work that is being produced.
§ FC: We thought that it was important to draft a Statement on this issue. We took into account as many views as possible. We would like to thank the members of the regions who appreciate this balanced approach. http://forum.icann.org/lists/meetings-proposal-2012/msg00011.html
§ iv. IDN Variant TLD Program – Procedure to Develop and Maintain the Label Generation Rules for the Root Zone in Respect of IDNA Labels - Approved 26 November
§ OCL: Re: consolidated meetings strategy, there is no change in the number of meetings in the LACRALO region.
o Statements currently being developed, reviewed or voted on by the ALAC
§ i. IDN Variant TLD Program – Interim Report Examining the User Experience Implications of Active Variant TLDs - Edmon Chung to write a draft Statement. Comment period closes 22 November 2012; Reply period closes 13 December 2012
§ ii. Expired Registration Recovery Policy - Alan Greenberg to discuss statement details.
§ AG: A draft Statement has been drafted - https://community.icann.org/x/J4Q3Ag. The belief in the WG was that the new text added would apply to all registrants. I have suggested that one way forward is, as past Chairman of the WG who asked Compliance for a ruling on this issue, I will post Compliance's reply on the PC. I also think that the ALAC should consider endorsing the Statement that I have written.
o Current open policy forums:
§ Proposed Modification of GNSO PDP Manual to Address the Suspension of a PDP - Comment period closed 12 November 2012; Reply period closes 3 December 2012 - No Statement
§ ii. Inter-Registrar Transfer Policy (IRTP) Part C Policy Development Process (PDP) Recommendations for Board Consideration - No Statement
§ iii. Expert Recommended Improvements to ICANN's Accountability Structure/s - No Statement
§ iv. Application for New GNSO Constituency Candidacy-"Public Internet Access/Cybercafé Ecosystem" - Comment period closed 17 November 2012; Reply period closes 17 December 2012 - No Statement
§ v. Preliminary Issue Report on the Inter-Registrar Transfer Policy (IRTP) Part D - Comment period closes 14 December; Reply period closes 4 January 2013. Alan Greenberg to confirm if a Statement is necessary.
§ AG: Given that this is the last part of a process that has been going on for about 8 years or so, I think that a sense of the ALAC supporting this process would be beneficial. However, I do not think that this support needs to be formal, a Statement is not necessary.
§ vi. At-Large White Paper on Future Challenges Entitled Making ICANN Relevant, Responsive and Respected
· ATRT 2 - At-Large representatives - Olivier (15 minutes)
o OCL: There is a call for membership until Dec 5. I had an interaction with staff who have sent the request out and it appears that whilst the ATRT call was restricted, there is no restriction as such on the number of participants per SO/AC. The selection itself will be made by the Chair of the Board and the Chair of the GAC after 7 January 2013. ALAC can send its preferences before that time.
o AG: The GNSO is in the process of sending a letter asking that at least 4 spots be made available for the GNSO's members. They are also asking for a bottom up selection process via the Stakeholder groups. They have not yet, to my knowledge, heard back regarding these requests.
o JJS: Has the ExCom discussed what form of candidate they would like to see appointed?
o TBJ: It is important that the ALAC endorse the right person
o AG: I think we should endorse more than one candidate but that we should only endorse individuals that we feel will actually serve the community well. Last time we had a significant number of applications but they applicants did not have enough substantive knowledge.
o OCL and AG mentioned they would submit their names. JJS is considering.
o RAR: Will the Chair, together will all of the candidates, be subject to the same standards?
o OCL suggested that a SC be created to shepherd the process.
Action Item: follow-up by the Chair on the ALAC mailing list to create a small sub-committee to shepherd the process. The SC should not contain any individuals who will apply to the ATRT2.
· Update of IGF Activities - Olivier (10 minutes)
o Thanks to ICANN for their funding of the event
o Much great work was done
o Thanks for Tijani and Rinalia for their and their teams' work.
o Thanks to Matt
· Update from Selected At-Large Working Groups - WG Chairs (15 minutes)
o ALAC RoP WG and ALAC Metrics Sub-committee - Cheryl Langdon-Orr
§ CLO: We have a committee of the whole. Much work was done in Toronto. I expect a doodle to go out shortly
o New gTLD Review Group - Dev Anand Teelucksingh
§ DAT: There has been some discussion on .NYC
§ AD: My report can be found here - https://community.icann.org/display/atlarge/Monthly+Reports+New+gTLD+Working+Group
o At-Large Academy WG - Sandra Hoferichter
§ We have worked with the chairs of various SOs/ACs. We gave them a deadline of 20 December to fill out the survey that is currently being circulated.
· Update on the WCIT - Olivier (5 minutes)
o OCL: Many of our community members will be in Dubai for WCIT. There is a lot of information on this conference available out there, please be sure to look into the issue.
· Call for Completion of Statements of Interest - Olivier (5 minutes)
o OCL: Please be sure to fill out your SOI
o https://community.icann.org/display/atlarge/New+SOIs
· Any Other Business – Olivier (5 minutes)
