RALO Requests for Funding to support an Outreach Activity

FY19 ALAC Request:

For FY18, the ALAC again requests that each of the five At-large Regional At-Large Organizations (RALO’s) are given access up to $2,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics.

Opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues. The local activities can include local presentations, brown bag lunch topics, local business persons presentations i.e., Kiwana’s, Rotary, Professional Women’s  University Groups, Chamber of Commerce and more. These local groups at the grassroots are looking for professional speakers on a weekly basis and rely on local experts on various topics. They open up opportunities for speaking engagements at minimum cost.

While the FY17 Additional Budget Request on this issue was not approved, there was $10,000 in GSE funding made available. The ALAC is appreciative of this.

Well into FY17, a template was prepared and requests from the RALOs are now being submitted.

FY19 Approval Text:

Process:

RALO Request Form - Must be completed and sent to At-Large staff attention Heidi Ullrich and Silvia Vivanco at least three weeks in advance of the event.

In order to help guide staff in their decision-making for each request, we have requested that the RALO Leadership develop criteria.

Criteria: (TBC)

1.0  Purpose of the Discretionary Funding

To provide opportunities for members of all RALOs to do local outreach and engagement about ICANN and ICANN policy related issues within the region.

Please refer to the Finance and Budget Subcommittee (FBSC) Proposal, page 7 HERE for more details.

2.0 Selection Criteria

1. The applications for funding support for the local  ALS activity must come from a certified ALS that has demonstrated to be active by consistently participating in the regional monthly calls at least once every 3 months.

2. The ALS has organized or attending a special event with tangible outreach and engagement activities with specific expected results.

3. The funds should be a portion of the full budget for the event.  

4. The Discretionary funds use shall be in alignment with the RALO Strategic Outreach Plans filed for the relevant Fiscal year. 

5. Staff will consider regional balance within each RALO during their review of the requests.
   

3.0 Application Process

1. A request form needs to be fill out to initiate the process.
2. The request must be sent to Silvia Vivanco, Manager, At-Large Regional Affairs and Heidi Ullrich, Vice President, Policy Development and At-Large Relations the relevant Regional Leadership.
3. Approval (or not) will be informed via email to the organization representative that made the request.

4.0 Approval Process

1. Staff determines if request follows the established criteria. Consult with the region officials if in doubt.

2. Staff determines if there are sufficient funds available to support the request. If not, the maximum allowed for the request will be what is available in the fund at the moment of the request.

3. If necessary, Staff coordinates a conference call with RALO leadership and the person(s) making the request with the purpose of gathering more details about the utilization of the funds.

5.0 Reporting

1. All requests and its final approval (or not) are to be published in a WIKi page for transparency purposes.

2. The ALS must produce,not later than 15 days after the end of the engagement, a report summarizing its outreach efforts and possible outcome.
   
   
   

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FY19 RALO Available Funds

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RALO Requests