Meeting #13 - 8 December 2017

Attendees:

Review Team Members:  Alan Greenberg, Dmitry Belyavsky, Thomas Walden, Volker Greimann, Chris Disspain, Lili Sun, Susan Kawaguchi, Stephanie Perrin

ICANN Organization:  Jean-Baptiste Deroulez, Lisa Phifer, Steve Conte, Trang Nguyen, Brenda Brewer

Observers: Svitlana Tkachenko, Sara Bockey

Apologies:  Cathrin Bauer-Bulst, Carlton Samuels

Audio recording:  EN

Adobe Connect recording:  HERE

Transcript:  EN

Chat Transcript:  EN

Observer Chat Transcript:  EN

Documents:

• RDS Plenary 8 December 2017
• Draft ToR RDS-WHOIS2-RT_v11_24 Nov_clean
• RDSWHOIS2 Subgroup Matrix-v6

Decisions Reached:

Plenary call agenda: 

• • Review Team to hold meetings on Mondays and Fridays every two weeks. If an agenda does not require two plenary calls, one out of two will be cancelled.
  • Plenary call on Monday 8 is cancelled, but time will be available if any subgroup wishing to hold a call at the time previously reserved for the plenary call.
  • Any subgroup leader wishing to hold a call in that reserved time slot should contact staff no later than 9 December to schedule the subgroup call and send out a call notice.
  • Upcoming plenary calls: January 5, and 8. 
    

ICANN61 & Face-to-Face Meetings: 

• • Review Team will not hold a face-to-face meeting in San Juan.
  • Leadership to identify need for face-to-face meeting to complete tasks planned for 1H18.

Subgroups Matrix

• • New deadline to submit subgroup first pass documents: January 2, 2018
  • Subgroup first pass planning documents to be posted on subgroup wiki pages.

Terms of Reference & work plan:

• • Any member who does not respond with an objection by the due date is assumed to approve.

Action items:

Terms of Reference: 

• • "Replacement and Removal of Members": add text from operating standards: "Depending on the remaining time of a review, or any other factors, the relevant SO/AC may choose not to nominate a replacement candidate."

• • On page 18, first paragraph, delete "by ICANN Organization"

• • Update hyperlink to final version of Limited Scope Proposal

• • Update table in Appendix 2 to remove references to Actions and green highlighted comments in right-most column
  • ICANN org to send updated ToR and Work Plan to RT with a last call for edits/comments to the list.
  • Alan to send the review team a call for consensus to adopt the ToR and Work Plan.
  • Every RT member to respond to Alan's email no later than Tuesday 12 Dec.

Subgroups Matrix

• • ICANN org to send out an email to Rec#10 subgroup pointing out that Volker will not be able to address the issue until mid-January. Susan volunteering to join the subgroup. ICANN org to update matrix.

Agenda:

1. Welcome, roll-call, SoI updates

2. Terms of Reference and work plan

3. Subgroup kick-off & next steps

4. ICANN61 Scheduling

5. A.O.B.