At-Large Workspace: Proposed Dates for ICANN Public Meetings 2021–2023

Public Comment Close	Statement Name	Status	Assignee(s)	Call for Comments Open	Call for Comments Close	Vote Open	Vote Close	Date of Submission	Staff Contact and Email	Statement Number
02 October 2017	Proposed Dates for ICANN Public Meetings 2021–2023	COMMENT	Yrjo Lansipuro	02 October 2017	02 October 2017	03 October 2017	09 October 2017	02 October 2017	Tanzanica King tanzanica.king@icann.org

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Comments Forum

Brief Overview

Purpose: The purpose of this public comment proceeding is to solicit and collect feedback from the community on the proposed dates for ICANN Public Meetings to be held in 2021, 2022, and 2023. The advance notice gives the community an opportunity to identify potential conflicts before ICANN posts the official dates. It also gives participants enough time to plan their travel and attendance.

Current Status: The Meetings and Global Stakeholder Engagement Teams worked together to select preliminary dates for ICANN Public Meetings for 2021, 2022, and 2023. These proposed dates are now available for public review and comment from the community.

Next Steps:After the public comment period closes, ICANN will review comments and re-evaluate the dates and if needed, make changes. ICANN cannot accommodate every request, but is committed to avoiding conflicts with holidays and community events. The final step is for ICANN to publish the official ICANN Public Meeting dates for 2021, 2022, and 2023.

Section I: Description and Explanation

ICANN attempts to post dates for our triannual Public Meetings at least five years in advance. In selecting dates for meetings from 2021 to 2023, we take care to avoid scheduling conflicts with:

Global, national, and religious holidays
Community events

Proposed Dates for ICANN Public Meetings:

2021	Proposed Dates
ICANN70 Community Forum	20 – 25 March 2021
ICANN71 Policy Forum	28 June – 1 July 2021
ICANN72 Annual General Meeting	23 – 29 October 2021
2022	Proposed Dates
ICANN73 Community Forum	5 – 10 March 2022
ICANN74 Policy Forum	20 – 23 June 2022
ICANN75 Annual General Meeting	15 – 21 October 2022
2023	Proposed Dates
ICANN76 Community Forum	25 – 30 March 2023
ICANN77 Policy Forum	19 – 22 June 2023
ICANN78 Annual General Meeting	21 – 27 October 2023

Section II: Background

The Meeting Strategy Working Group (MSWG) recommendations, which the ICANN Board adopted in June 2014, defined the focus and length of ICANN's triannual meetings:

First meeting: Community Forum – six (6) days
Second meeting: Policy Forum – four (4) days
Third meeting: Annual General Meeting – seven (7) days

The recommendations also specified goals for selecting meeting dates:

Maximize the quality of participation through global rotation of locations, remote participation, translation, outreach, and newcomer onboarding.
Avoid conflicts with community events and globally recognized non-working or religious observance days.
Schedule meetings, as much as possible, on recognized working days (Monday through Thursday).
Rotate meeting locations so that in a period of five years, each geographic region hosts three meetings.
Maintain a transparent process and solicit community feedback on the proposed dates.

Section III: Relevant Resources

Proposed Dates for ICANN Public Meetings 2012 – 2023 [PDF, 636 KB]

Section IV: Additional Information

Section V: Reports

Staff Contact

Tanzanica King
tanzanica.king@icann.org

FINAL VERSION TO BE SUBMITTED IF RATIFIED

The final version to be submitted, if the draft is ratified, will be placed here by upon completion of the vote.

FINAL DRAFT VERSION TO BE VOTED UPON BY THE ALAC

The final draft version to be voted upon by the ALAC will be placed here before the vote is to begin.

FIRST DRAFT SUBMITTED

The first draft submitted will be placed here before the call for comments begins.

The ALAC welcomes the publishing of tentative dates for ICANN meetings in 2021-2023 well ahead of time so that possible conflicts with community events and globally recognized non-working or religious observance days can be identified and avoided.

The tentative dates for 2021-2023 do not entirely avoid conflicting or being too close with major, globally recognized holiday periods of certain religions or regions. On the former, ALAC has noted the following:

The 2023 Community Forum will be at the beginning of Ramadan.
The 2022 Annual General Meeting (15 – 21 October) falls near the end of the Jewish Holiday season, notably Shmini Atzeret (eighth day of Assembly) and Simchat Torah (Celebration of the Torah).

There are also important regional (non-religious) holidays that are celebrated in certain regions only, like Midsummer in Northern Europe.

Since the Community Fora are either immediately before (2022 and 2023) or after (2021) the Midsummer holidays, travel and various pre- or post-meetings interfere with them. Ideal meeting dates would be a full week removed from the Midsummer holidays. In practice, this would mean moving the Policy Forum one week earlier in 2022 and 2023 and two weeks earlier in 2021.

We realize the need for compromises, and understand that not every regional holiday can be taken in account. At the same time, we appreciate the effort to share the inconveniences as equitably as possible.

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