At-Large Workspace: ICANN's Draft FY18 Operating Plan and Budget, and Five-Year Operating Plan Update

Public Comment Close	Statement Name	Status	Assignee(s)	Call for Comments Open	Call for Comments Close	Vote Open	Vote Close	Date of Submission	Staff Contact and Email	Statement Number
28 April 2017	ICANN's Draft FY18 Operating Plan and Budget, and Five-Year Operating Plan Update	DRAFTING	Tijani Ben Jemaa						Becky Nash planning@icann.org	TBC

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Comments Forum

Brief Overview

Purpose:

Focusing on ICANN's commitment to the multistakeholder model, ICANN's Draft FY18 Operating Plan & Budget and an associated update to the Five-Year Operating Plan are provided for community discussion and public comment. ICANN seeks structured feedback on the plan described in these two linked documents. These documents incorporate refinements on previous years based on regular interaction with the ICANN Community and reflect FY17's planned accomplishments towards the Five-Year Strategic Plan, which was adopted by the Board in October 2014.

Current Status:

These two draft documents have been prepared and published for public review and comment.

They describe ICANN's plans for FY18, including the plans to be carried out by PTI. Consultations were conducted on PTI's draft FY18 plans during October, November, and December 2016. A Report of Public Comments was published in January 2017 and the updated Operating Plan and Budget was adopted by the PTI Board and the ICANN Board. The sections of the plans relating to PTI are therefore already finalized and are included in these documents to provide a complete picture.

They are supported by documents providing additional detail and accompanied by a high-level overview. The overview will be presented during ICANN58 in March 2017.

Next Steps:

Questions seeking clarification of any details in the Draft PTI FY18 Operating Plan and Budget should be submitted to planning@icann.org by 19 March 2017. Responses will be provided by 31 March 2017, four weeks before this public comment period ends.

After we have read the comments submitted, we will hold calls with the community to discuss aspects of the comments that need addition explanation. This step of the process is intended to enhance understanding of the comments and to improve the quality of the response. All calls will be public, focused on the organization that submitted comments, and attended by at least one ICANN Board member. Additional ICANN Board members may attend based on availability.

The staff and ICANN Board members attending will primarily ask clarifying questions and listen. Responses to public comments will not be provided during these calls, unless the comments are factual with a very specific and simple answer.

The schedule for these calls, along with dial-in information, will be published on the ICANNCommunity Wiki Finance Workspace.

After holding calls with the community, a report on the comments received will be prepared. After incorporating changes based on suggestions and comments, the ICANN Board will be invited to adopt the Plan in June 2017.

Section I: Description, Explanation, and Purpose

ICANN seeks structured feedback on the plan described in these two linked documents. They reflect the accomplishments planned for the current fiscal year, FY17, and refinements based on regular interaction with the ICANN Community.

Section II: Background

ICANN's planning process consists of a continuous cycle. Since the introduction of PTI in FY17, the four components are:

ICANN Strategic Plan
ICANN Five-Year Operating Plan Update
ICANN Fiscal-Year Operating Plan & Budget
PTI Fiscal-Year Operating Plan & Budget

ICANN's Strategic Plan [PDF, 1.65 MB] was developed with community input and is updated every five years. The Strategic Plan shapes our priorities, informs our budget and drives our activities. ICANN's Strategic Plan for FY16-FY20 was adopted by the Board and published on 14 October 2014.

ICANN's Five-Year Operating Plan was developed with community input and is updated each year. This is its second update. It contains to an approach to a five-year financial management strategy, and at the strategic goal level:

Corresponding Key Performance Indicators
Dependencies
Five-Year Phasing
A list of Portfolios

ICANN's Fiscal-Year Operating Plan and Budget is developed with input from the community to implement the Five-Year Operating Plan.

The cycle completes with Achievement & Progress Reporting.

Following the adoption of the FY16-FY20 Strategic Plan in October 2014, ICANN staff developed and consulted on a Draft Five-Year Operating Plan, which was adopted by the Board in June 2015.

Section III: Relevant Resources

FY18's Draft planning documents

Document

Purpose

Draft Five-Year Operating Plan Update

PDF [562 KB]
DOCX [3.7 MB]

This document provides a high-level five-year perspective on the operations ICANNundertakes to implement its strategic plan.

It breaks down the work by portfolio, describes the key performance indicators and any external factors that could impact successful execution of any particular plans. It also shows how the work will be phased and presents a

It also includes presents an approach to Five-Year financial management strategy.

Draft FY18 Operating Plan and Budget

PDF [2.07 MB]
DOCX [5.44 MB]

This document provides a plan for FY18's work and provides a budget breakdown.

A high level summary of the budget is presented in the first six sections. The second half of the document breaks the budget down by strategic goal.

Supporting documents

Document	Purpose
High Level Slide Deck	This is a very high level slide deck showing the key elements of the draft FY18 plans.
Adopted PTI FY18 Operating Plan and Budget [PDF, 395 KB]	This is the adopted Operating Plan and Budget for PTI in FY18
Draft Five-Year Operating Plan Update [PDF, 268 KB]	This spreadsheet provides a detailed breakdown of the budget for each portfolio.
Draft FY18 Operating Plan and Budget PDF [704 KB] XLSX [135 KB]	This spreadsheet provides a detailed breakdown of the budget for each project.
Draft FY18 – Top 15 Projects	This spreadsheet highlights the budgets for the 15 projects with the highest budgets.

Contextual information

Document	Purpose
Adopted Strategic Plan [PDF, 1.65 MB]	This is the Strategic Plan ICANN is currently operating under. It runs for the period from July 2016 until June 2020.
Initial Five-Year Operating Plan and Financial Model [PDF, 1 MB]	This is the Five-Year Operating Planadopted for FY16.
FY17 Operating Plan and Financial Model [PDF, 680 KB]	This is the updated Five-Year Operating Plan adopted for FY17.
Planning Process	This web page describes ICANN's planning process.
Financial Information	This web page links to key financial information about ICANN.
Quarterly Reports	This web page links to slides, recordings, and transcripts for ICANN's quarterly updates.

Section IV: Additional Information

An Operating Plan and Budget session will be held at ICANN58 during March 2017.

Section V: Reports

Staff Contact

Becky Nash

planning@icann.org

FINAL VERSION TO BE SUBMITTED IF RATIFIED

The final version to be submitted, if the draft is ratified, will be placed here by upon completion of the vote.

FINAL DRAFT VERSION TO BE VOTED UPON BY THE ALAC

The final draft version to be voted upon by the ALAC will be placed here before the vote is to begin.

FIRST DRAFT SUBMITTED

The first draft submitted will be placed here before the call for comments begins.

FY18 Operating Plan and Budget

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ALAC Comment

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The At-Large Advisory Committee (ALAC) would like to thank the ICANN CFO and his team for the improvement made in the FY18 operating plan and budget in terms of clarity.

The ALAC notes with satisfaction the integration of the ALAC/RALO Development session, the Captioning project, as well as the CROPP pilot Program into the ICANN core budget. These programs will need to be extended as the activities expend.

We regret to notice that the Document Development Pilot Project (DDPP) is not in the FY18 budget anymore. The DDPP was a clear success and deserves further funding in FY18. We even believe that it should be expended to include training in the development of policy advice statements.

The ALAC doesn’t understand why the Root Zone Maintainer (RZM) agreement cost increased by 33,33%. For the record, the RZM agreement was a zero dollar contract between the NTIA and VeriSign before the IANA Stewardship transition, and when it was terminated, another contract (the agreement) has been signed between ICANN and VerSign, and it was a paid one. We don’t find it reasonable that the cost of this contract increases by more than 30% in one single year.

In the Planned capital projects for FY18 (Page 16), it is mentioned that $ 300,000 are allocated to the ICANN & At-Large website platforms enhancement. We strongly believe that this information should be further detailed to separate the cost of the At-Large website platform enhancement fro the ICANN’s one for more clarity and transparence.

The ALAC has recently appointed a liaison to the GAC. To be efficient and to fully accomplish his important role, the liaison needs a travel funding for all ICANN meetings.

Also, the ALAC requests that 5 additional travel support slots be allocated to At-Large active contributors.

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