ICANN58
Copenhagen, Denmark
Venue Location
AC Hotel Bella Sky Copenhagen
Center Boulevard 5
Copenhagen 2300 Denmark
Meeting Dates
11-16 March 2017
CPH
Copenhagen Airport
Hotel
Due to the Copenhagen Meeting, our Meetings Team (who handle hotel bookings), has informed us that for funded travelers with any outside travel days, funded travelers who have received their hotel confirmation may contact the hotel directly and request reservation for any additional days outside of your approved dates of arrival/departure dates and any other hotel requests (additional guests and etc). Kindly note that the traveler is responsible for the cost of any days outside your approved dates of travel.
EXCEPTION: If you are arriving early (from midnight – 7:00 AM) during your approved date of arrival, we will automatically book your reservation for the night before. If you would like to request for early check-in and/or late check-out, please contact the hotel directly. Kindly note that approval for your request is subject to hotel availability.
Contact Information To Be Provided
Visa Information
WHAT DO I NEED TO TRAVEL TO DENMARK?
Below are requirements for entering Denmark:
A valid passport is mandatory to enter Denmark.
Your passport must be current and valid at least 6 months from the date of entry into Denmark.
At least one blank page in your passport for endorsements
A valid visa (if required)
Sufficient funds to pay for your day-to-day expenses during your stay
A return or onward air ticket
HOW DO I GET A VISA?
READ our guide for a primer on how to get a visa here
READ Visa Application Guide below
DENMARK VISA APPLICATION GUIDE
- Do I need a Danish visa to Denmark? https://www.nyidanmark.dk/en-us/coming_to_dk/visa/visa.htm
- General conditions for granting a visa https://www.nyidanmark.dk/en-us/coming_to_dk/visa/when_is_visa_granted/when_is_visa_granted.htm
- Where to apply? http://um.dk/en/travel-and-residence/where-to-apply/
INVITATION LETTERS: https://invitationletters.icann.org/
LOCAL HOST LETTERS: Please allow 2 working weeks to receive the Local Host Letter.
APPLY IMMEDIATELY!
Visa applications should be lodge no later than February 10, 2017 if visa is to be obtained in time.
How to Complete VU1 Form
Link for VU1 Form: https://www.nyidanmark.dk/NR/rdonlyres/C27C6073-5A8E-46F6-AD62-D0A22ADA9835/0/vu1_en_invitation_business_visa.pdf
Section 1:
Company Name: Danish Business Authority
Homepage: https://danishbusinessauthority.dk/
Company address in Denmark: Dahlerups Pakhus / Langelinie Allé 17
Zip Code: DK-2100
City: København
Telephone: +45 35 29 10 00
Fax-no:
Email: erst@erst.dk
Field of Business: Ministry of Business and Growth
CVR-No: 0150817
Section 2:
First Name: Finn
Surname: Petersen
Contact address: Dahlerups Pakhus / Langelinie Allé 17
Zip Code: DK-2100
City: København
Branch and Position: Director of International ICT Relations
Telephone no./Mobile +45 35 29 10 00
Fax-no.
E-mail: erst@erst.dk
Section 3 tthrough Section 11:
Traveler to Complete
ADDITIONAL VISA QUESTIONS? Send an email to: travelvisasupport@icann.org
Per Diem / Stipend
WIRE TRANSFER DISTRIBUTION SCHEDULE
If you are eligible to receive a per diem, below is the wire transfer distribution schedule. In order for us to send the funds during the proper batch dates, you must must meet all of the criteria below. If not, your distribution date will be completed on the next available per diem batch schedule below:
1) Have a valid ICANN Vendor ID (submit completed Travel Vendor Set-Up Form and W-8BEN/W-9 Form)
2) PROVIDE Proof of Visa Completed (if applicable)
3) COMPLETE Air Travel Reservation
| BATCH | BATCH Date | Received by Finance Department | Finance Department Releases Funds to Traveler | Traveler Receives the Funds | |
| ACH | WIRE | ||||
|---|---|---|---|---|---|
1 | Friday, 10 February 2017 | Monday, 13 February 2017 | Friday, 17 February 2017 | Tuesday, 21 February* | Friday, 3 March* |
2 | Friday, 17 February 2017 | Monday, 20 February 2017 | Friday, 24 February 2017 | Tuesday, 28 February* | Friday, 10 March* |
3 | Friday, 24 February 2017 | Monday, 27 February 2017 | Friday, 3 March 2017 | Tuesday, 7 March* | Friday, 17 March* |
4 | Friday, 3 March 2017 | Monday, 6 March 2017 | Friday, 10 March 2017 | Tuesday, 14 March* | Friday, 24 March* |
5 | Friday, 10 March 2017 | Monday, 13 March 2017 | Friday, 17 March 2017 | Tuesday, 21 March* | Friday, 31 March* |
6 | Friday, 17 March 2017 | Monday, 20 Marc 2017 | Friday, 24 March 2017 | Tuesday, 28 March* | Friday, 7 April* |
7 | Friday, 24 March 2017 | Monday, 27 March 2017 | Friday, 31 March 2017 | Tuesday, 4 April* | Friday, 14 April* |
* These are estimated dates, the actual date is dependent on when the traveler's bank releases the funds (cleared).
Maximum Airfare Reimbursement
| REGION | MAXIMUM REIMBURSEMENT |
| AFRICA | |
| Eastern Africa | $1,050.00 USD |
| Middle Africa | $1,200.00 USD |
| Northern Africa | $400.00 USD |
| Southern Africa | $950.00 USD |
| Western Africa | $1,050.00 USD |
| AMERICAS | |
| Caribbean | $1,300.00 USD |
| Central America | $1,350.00 USD |
| Northern America | $850.00 USD |
| Southern America | $1,500.00 USD |
| ASIA | |
| Central Asia | $600.00 USD |
| Eastern Asia | $950.00 USD |
| South-Eastern Asia | $1,150.00 USD |
| Southern Asia | $900.00 USD |
| Western Asia | $500.00 USD |
| EUROPE | |
| Eastern Europe | $250.00 USD |
| Northern Europe | $150.00 USD |
| Southern Europe | $250.00 USD |
| Western Europe | $150.00 USD |
| OCEANIA | |
| Australia and New Zealand | $1,450.00 USD |
| Melanesia | $2,100.00 USD |
| Micronesia | $3,800.00 USD |
| Polynesia | $2,050.00 USD |
Emergency Phone Number
In case of an emergency while in-transit to/from and during the meeting call:
