Attendees:
Sub-Group Members: Chuck Gomes, James Gannon, Cheryl Langdon-Orr, Olivier Crepin-Leblond
Staff: Grace Abuhamad, Marika Konings, Berry Cobb
**Please let Brenda know if your name has been left off the list (attendees or apologies).**
Transcript
Transcript CWG DT-O #1 1 April.doc
Transcript CWG DT-O #1 1 April.pdf
Recording
The Adobe Connect recording is available here: https://icann.adobeconnect.com/p78xz7xl2ni/
The audio recording is available here: http://audio.icann.org/gnso/gnso-cwg-dto-iana-01apr15-en.mp3
Notes
Edits to Background/Current State
- Add a 2nd sentence to note that there is an existing separation in the budget/contract (that there is a current separation requirement and the CWG aims to enhance that.
Suggestion for 2nd sentence: The need for clearer itemization/ identification of IANA costs is consistent with the current requirement between NTIA and the IFO to separate policy and operations budgets.
Action (James): need citation to contract requirement for budget separation
- Itemization may prove more difficult since resources are shared within the company (there is no separate budget for IANA)
Action (Grace): Transfer DT-O request for Finance staff member to join next DT-O call
Edit to Issues Identified & Rationale for Changes, if any
- Include a preparatory statement about recognizing the limitations of what Finance can do now/today
- Suggestion to move items 1-5 to 'recommendations' section (although it would be helpful to get some of this in the near term) --> AGREED by group
- DT-O needs to give direction to the CCWG-Acct --> reccommend to CCWG-Acct that what is necessary for transition will be in WS1, and what is desired can be in WS2 (but as a priority 1 item)
Action (Marika): edit the document and send around clean/redlined version
- Switch priority order 2 and 3. Also, include a parenthetical in point about commenting on budget to note that this work can be done after 10 April.
Questions/Tasks for Finance
- Is Finance working on a current breakout of IANA costs? When will that be available?
- Identify all costs (operational and reoccurring) shown in the budget that pertain to IANA function - this includes items convered in other parts of the budget and that are shared with other departments
- Make suggestions as to how these shared costs ould be itemised and allocated on a per department basis -> hence itemising the IANA functions equivalent cost
Action (Grace): look at email exchange between Chuck and James and pull questions for Finance
Action (Brenda): Doodle poll for Thursday and Friday this week and next week (to select 2 or 3 meetings before 10 April. Please do 30 min intervals so that we can try to
find at least one 90min call slot.
Action Items
Action (James): need citation to contract requirement for budget separation
Action (Grace): Transfer DT-O request for Finance staff member to join next DT-O cal
Action (Marika): edit the document and send around clean/redlined version
Action (Grace): look at email exchange between Chuck and James and pull questions for Finance
Action (Brenda): Doodle poll for Thursday and Friday this week and next week (to select 2 or 3 meetings before 10 April. Please do 30 min intervals so that we can try to find at least one 90 min call slot.
Chat Transcript
Marika Konings: (4/1/2015 06:03) Welcome to the Design Team O meeting of 1 April 2015
James Gannon: (06:56) I am earlier than I thought!
Bernard Turcotte - staff support: (07:00) morning all
Chuck Gomes: (07:01) Could Marika's latest version of the template be posted?
Chuck Gomes: (07:01) Good morning all
James Gannon: (07:01) Morning Chuck
Olivier Crepin-Leblond: (07:02) I am still awaiting a dial out
Brenda Brewer: (07:03) calling Olivier now
Brenda Brewer: (07:05) having trouble reaching you Olivier...trying again!
Olivier Crepin-Leblond: (07:05) I can lsioten here & will let you know when I am ablae to speak
Grace Abuhamad: (07:06) More staff than DT-O members :p
James Gannon: (07:06) Not ominous at all =)
Olivier Crepin-Leblond: (07:06) on the call now :-)
Marika Konings: (07:07) Just noticed that 'today' in comment 2 should be read as 'to date'
Marika Konings: (07:08) 'to do' actually....
Brenda Brewer: (07:10) Cheryl in now on Phone line
Marika Konings: (07:11) No, that is Grace
Marika Konings: (07:11) she is covering the notes today
Bernard Turcotte - staff support: (07:12) sorry have to deop off now.
James Gannon: (07:12) /s/budget/contract Grace
James Gannon: (07:13) Perfect
Grace Abuhamad: (07:13) James -- Did I catch you edit?
Grace Abuhamad: (07:13) ok
Grace Abuhamad: (07:14) James -- can you look for the citation in the contract for this
Grace Abuhamad: (07:14) So that we can cite the right section
James Gannon: (07:14) Will do.
Grace Abuhamad: (07:14) Great. Thanks
James Gannon: (07:17) +1 chuck that was my intention with the addition
Cheryl Langdon-Orr: (07:17) Finally got into the AC room...
Olivier Crepin-Leblond: (07:23) the worth of having a finance staffon the calls is to be able to have immediate answers when we ask them
James Gannon: (07:23) +1 Olivier
Olivier Crepin-Leblond: (07:23) for example;: the issue of FTEs that has been raised here could immediately be answered on the call if a member of the finance staff was on the call
Olivier Crepin-Leblond: (07:24) so we're looking at max 2 or 3 x 1 hour calls. Surprised that Finance wouldn't have someone spare to be on the call
Olivier Crepin-Leblond: (07:25) most questions, I think, will probably be wrt accuracy of our understnading of the current process
Cheryl Langdon-Orr: (07:28) Terminology like "speciificity in more complete and detatailed costs and budgeting details in an "IANA as a 'cost centre' reporting, with clear deliniation of line items, distributions and alloctions etc., model" or some such is what I am after...
Cheryl Langdon-Orr: (07:28) Excellent question @Chuck !
Cheryl Langdon-Orr 2: (07:33) agree with you @james
Marika Konings: (07:34) So maybe that is a question for finance? Confirm what budget information is currently publicly available in relation to IANA?
Cheryl Langdon-Orr 2: (07:34) we should be able however to get a more complete *reporting* now in this commingle budget
Marika Konings: (07:35) @Cheryl - I don't disagree with that, but is that the task of this Design Team?
Marika Konings: (07:35) @Chuck - yes, that is how I read them: potential future recommendations on what should be made available
Cheryl Langdon-Orr 2: (07:35) based *ON* the improvements towards better detailed by project analysis that we now see in the draft budget
James Gannon: (07:36) Yes understanding that the published budget may have IANA related costs captured in other projects and cost areas, can a comprehensive rollup on IANA related costs be provided, including infratrcture costs, staff costs and security and reliliencey costs related to IANA opertation
Cheryl Langdon-Orr 2: (07:38) yes move the points to Recs now and still request for what we can get now is my preference
James Gannon: (07:38) Agree Chuck
James Gannon: (07:40) With the caveat that we still reuqest a comprehensive rollup
Cheryl Langdon-Orr 2: (07:40) still in line
Cheryl Langdon-Orr 2: (07:44) thanks OCL
James Gannon: (07:45) Any finance system has the capability to do that, its the process that may be complex
Cheryl Langdon-Orr 2: (07:46) yes to the 'breakout's question @chuck
Olivier Crepin-Leblond: (07:46) Suggested Tasks for Finance Dept. (as I have just mentioned them)
Olivier Crepin-Leblond: (07:47) 1. identify all costs shown in the budget that pertain to the IANA function - this includes items convered in other parts of the budget and that are shared with other departments
Olivier Crepin-Leblond: (07:47) 2. make suggestions as to how these share costs could be itemised and allocated on a per department basis -> hence itemising the IANA functions equivalent cost
Olivier Crepin-Leblond: (07:48) I think James mentions "recurring costs" as "operation costs
Cheryl Langdon-Orr 2: (07:49) important clarification @james
James Gannon: (07:49) I didint send that to the list sending now
Cheryl Langdon-Orr 2: (07:50) thanks /james
Cheryl Langdon-Orr 2: (07:51) and yes to including those issues in our new list for finance,
James Gannon: (07:55) I have to go across to the IAG-WHOIS call in 5 mins just in case you see me leave while a discussion is ongoing
Grace Abuhamad: (07:55) Thanks @James
Marika Konings: (07:56) Maybe the DT can recommend that the CWG makes these recommendations to the ICANN Finance Team?
James Gannon: (08:00) Gotta jump across folks, speak to you all later on list.
Grace Abuhamad: (08:00) Ok, so maybe change the priority order?
Cheryl Langdon-Orr 2: (08:01) fair point @grace but I go with mention / prioritise and split delivery approach as @chuck is now outlining
Olivier Crepin-Leblond: (08:01) @Marika - yes agreed & I agreee with Chuck's plan on the call
Olivier Crepin-Leblond: (08:02) switching 2 & 3 ok
Cheryl Langdon-Orr 2: (08:02) had to switch to my other call still in AC though
Cheryl Langdon-Orr 2: (08:02) o need to redial me please
Cheryl Langdon-Orr 2: (08:03) NO need to redial me than
James Gannon: (08:03) I can if needed yes
Cheryl Langdon-Orr 2: (08:03) thanks I am OK for another call this week trick is when
Olivier Crepin-Leblond: (08:03) I am ready to do another meeting this week - time is of the essence
Olivier Crepin-Leblond: (08:04) I have said no to all calls on Friday this week but will differ on this
Cheryl Langdon-Orr 2: (08:04) Yes I can do thrvsame $ OCL
Cheryl Langdon-Orr 2: (08:04) should read the same as OCL
Cheryl Langdon-Orr 2: (08:05) he and I are already in our other call. IANA of course :-)
Olivier Crepin-Leblond: (08:05) I am sorry I need to run to the other call :-)
James Gannon: (08:06) 90mins prob works best
James Gannon: (08:06) for me
Olivier Crepin-Leblond: (08:09) works for me too
Cheryl Langdon-Orr 2: (08:09) great call thanks @chuck bye all