MEMBERSHIP:
Siranush
Maureen
Ali
Pavan
Emani
Edmon
Holly
Bikram
Satish
Fouad
Kuek
Raf
KT
APRALO Showcase Organizing Committee:
Next meeting: 14 January 2014
Previous meeting: 18 December 2014
THEME: [ to be determined]
GOALS:
SHOWCASE TIMELINES:
Draft agenda for Singapore Showcase
(based on the example from previous showcase)
Every item is upon the decision of the whole group
What | Who | Time (min)/ | Observations |
Welcome Music (decide what?) | Pavan to lead | 18:55-19:00 |
|
Welcome and Introductions | Acting Chair of APRALO, Siranush Vardanyan | 19:00-19:01 (1) | Welcome |
“Welcome” video | Emani to lead | 19:01-19:04 (3) |
|
Speaker 1 | Chair of the ALAC, Olivier Crépin-Leblond | 19:04-19:07 (3) |
|
Opening Words | President and CEO - Fadi Chehadé | 19:07 - 19:11 (4) |
|
Speaker 2 | Chairman of the Board - Steve Crocker | 19:11-19:14 (3) |
|
Speaker 3 | Board member from At-Large Sebastien Bachollet | 19:14-19:17 (3) |
|
Quiz (?) suggested by Pavan | Pavan to lead | 19:17-19:25 (8) | The winner should get a small prize. Let’s discuss how it will work within the showcase context |
| Speaker 4 | Yu-Chang Kuek, vice president for global stakeholder engagement for the Asia Region | 19:25-19:27 (2) | |
| Speaker 5 | Savenaca Vocea, VP, Australasia/Pacific Islands | 19:27-19:29 (2) | |
Speaker 6 | APRALO Ex Chair, current ALT member Holly Raiche | 19:29-19:31 (2) |
|
Speaker 7 | 2014 NomCom Chair Cheryl Langdon Orr | 19:31-19:33 (2) |
|
Introduction of APRALO ALSes |
| 19:33-19:43 (10) | The facilitator names each ALS to come to the stage. Group picture (small gifts to ALSs?:) |
Wrap-up | Acting Chair of APRALO, Holly Raiche | 19:43-19:45 (2) | Thank everybody for coming and acknowledgement of volunteers. Inviting to view flipcharts with ALSs info and catering |
APRALO ALS Displays and Reception |
| 19:45-21:00 | Networking |
Task to be completed prior to the meeting and to be discussed during the call:
- Funds available from ICANN – what it can cover – Siranush is leading
- Finding the funding for catering, discuss with Kuek the space opportunities (any chances to have showcase in Marina Bay Sands (how much it will cost, etc.).
- Prepare flip charts with all APRALO ALSs – photo collage, info posted, etc – Maureen and Ali are leading
- Prepare the video with “Welcome” in all local languages of the region – Emani is leading
- Finalize all information and logos posted in Wiki – Siranush is leading
- Prepare the APRALO booklet based on the info and logos posted in wiki – staff support, Silvia is leading
- Preparing the design of APRALO red badge pins and to send to staff for printing – Emani is leading
- Printing of APRALO red badge pins – staff support, Silvia is leading
- Preparing the quiz questions (if decided to implement) – Pavan is leading
- Any small gift for ALSs - brainstorming
Example
(below is an EXAMPLE FROM PREVIOUS SHOWCASE)
| What | Who | Time (min)/ | Observations |
| Welcome Music (tones of Chinese music) | Maureen to organize | 18:55-19:00 | |
| Welcome and Introductions | Chair of APRALO, Holly Raiche | 19:00-19:01 (1) | Welcome |
| Speaker 1 | Chair of the ALAC, Olivier Crépin-Leblond | 19:01-19:03 (2) | Introduction of Fadi Chehadé |
| Opening Words | President and CEO - Fadi Chehadé | 19:03 - 19:07 (4) | |
| Speaker 2 | Chairman of the Board - Steve Crocker | 19:07-19:09 (2) | |
Introduction of APRALO ALSes (by sub-region) | Each Sub-Region (starting with Chinese-speaking ALSes) | 19:09-19:14 (5) | Each Sub-Region gives brief introduction |
| Wrap-up | Chair of APRALO, Holly Raiche | 19:14-19:15 (1) | Thank everybody for coming and acknowledgement of volunteers. |
| ALS Videos play in the foyer | Maureen to organize | 19:15-19:20 | |
| Total Speaking Time | 15 mins | ||
| APRALO ALS Displays and Reception | 19:15-21:00 |
TASK SCHEDULE: (EXAMPLE FROM PREVIOUS SHOWCASE)
1 | 12 noon to 18.30pm | Set up display areas |
| 2 | 18:55-19:00 | Begin Music |
3 | 19:00-19.01 | Welcome to the APRALO Showcase by the Chair of APRALO, Holly Raiche |
| 4 | 19:01-19:03 | Welcome to ALSes from Head of ALAC - Olivier Crepin Leblond |
5 6 | 19.03-19.07 19:07-19:09 | Welcome to the ALSes of all RALOs by ICANN CEO - Fadi Chehade Welcome to the ALSes of all RALOs by ICANN Chairman of the Board - Steve Crocker |
7 | 19.09-19.14 | Welcome to the ALSes (starting with Chinese-speaking ALSes) |
| 8 | 19:14-19:15 | Wrap-up |
7 8 | 19.15-19:20 19:15-21:00 | ALS Videos played in the foyer Drinks and nibbles offered at various stations around the Showcase venus, as ICANN participants walk around the APRALO ALS displays and chat with ALS member |
9 | 21:00+ | ALSes pack up their displays |
