Operations

Program’s key deliverables

1) Travel Allocations:

Five (5) trips, each permitting up to two (2) travelers for:
- At-Large RALOs including: African, Asian-Australian-Pacific Islands, European, Latin American and Caribbean Islands, and North America.
- GNSO Constituencies[1] including: Business, Intellectual Property, Internet Services Provider, Non-Commercial Users, and Not-for-Profit Operational Concerns.

2) Funded Costs/Expenses[2]: includes airfare (economy), lodging, and $50 USD per diem (3 days, 2 nights standard).

3) Booking: all travel booked via ICANN BCD to ensure consistency, proper accounting, recordation, and tracking against budget.

1) Efficient, Effective, and Timely Process (see Addendum):

A streamlined process and template for completing Travel Requests via ICANN Wiki, including documented workflow, timelines and deadlines, to ensure timely trip planning and approvals[3].
Straightforward, documented, and uncomplicated approval process
Primary and back up ICANN Staff contacts (admin and technical)
Coordination of each travel request through:
- Traveler’s organization or structure
- Regional Vice-President Strategies
- Travel booking through ICANN
- A template for completing a Trip Assessment via ICANN Wiki at the conclusion of the event.
  - Assessments should focus on the benefits to the Community, the Region, and ICANN through participation including specific follow-up actions.

2) Evaluation Criteria:

The proposed travel is approved by the traveler’s organization/structure.
The proposed trip must originate and conclude within the same region and should, wherever practicable, be taken by someone working in or proximate to that territory.
The proposed trip purpose/goal is consistent with the strategy [KB2] established for the region in which the trip is taking place and/or ICANN's overall mission
The proposed trip is not duplicative of any other scheduled ICANN event with a similar purpose/outcome.
The proposed traveler agrees to the terms and conditions of the travel program, including:
- Travel arrangements made only by ICANN Staff consistent with approved Travel Guidelines (self-booking is not permitted for this program).
- Agreement to providing a post-trip meeting assessment within three weeks of the return date.

3) Transparency:

Information concerning the management and administration of this program will be made publicly available including:

[1] This program does not apply to ICANN contracted parties.

[2] For overall program funding purposes, the average trip cost has been estimated at $1,500 USD.

[3] Due to the coordination, planning, and approvals required, last minute trips cannot be honored.

[KB1]Documentation? Reference?

[KB2]Documentation? Reference?