Action items identified during leadership meetings & calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Request Clarified (link to email archive; date) | Anticipated Completion Date |
---|---|---|---|---|---|---|
8 | LT#01 |
| Terms of Reference: Review whether all review team members have confirmed their names/data can be published on ToR, wiki. | ICANN org |
COMPLETED ACTIONS/REQUESTS
Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Request Clarified (link to email archive; date) | Anticipated Completion Date | Completed Response | Completion Date |
---|---|---|---|---|---|---|---|---|
28 | LA f2f | 5 Apr 2019 | Develop technical writer job description to be shared with Co-Chairs | ICANN org | Shared via email. | |||
12 | LT#02 |
| Call out definition of face-to-face meeting vs. engagement sessions, for the review team. | ICANN org | Engagement/outreach discussed in LA | 5 Apr 2019 | ||
27 | LT#04 |
| FtoF Meeting #01: Have flip charts available for parking items and topics. | ICANN org | Complete | 5 Apr 2019 | ||
5 | LT#01 |
| Review whether ATRT3 will be needing an NDA. | ICANN org | ||||
15 | LT#02 |
| Co-chairs to look at additional topics to be added on the ftof meeting agenda. | Co-chairs | Done on LT#04 |
| ||
21 | LT#03 |
| Face-to-Face Meeting #01: Ask meetings team about the possibility to have two displays (main ac room, and observer ac room) projected in the meeting room. | ICANN org | Request submitted. |
| ||
24 | LT#03 |
| Potentially add discussion on "assessment of other specific reviews" to plenary call #06 agenda | Co-chairs | No decision taken on LT#04. |
| ||
26 | LT#04 |
| Reminder to be sent out to the review team on identified topics of review | ICANN org |
| |||
25 | LT#04 |
| Plenary call agenda: Include transparency guiding principles early in the plenary agenda, before face-to-face meeting #01 | ICANN org | Added to plenary #06 agenda. |
| ||
22 | LT#03 |
| Identify timezone of review team members participating remotely during the face-to-face meeting | Co-chairs | Discussed on Plenary Call #05 | |||
25 | LT#03 |
| Face-to-Face Meeting #01: add information about how to get from the hotel to ICANN offices | Co-chairs | ||||
23 | LT#03 |
| Add a long discussion on Face-to-Face Meeting #01 agenda about future face-to-face meetings agenda | ICANN org | ||||
20 | LT#03 |
| Face-to-Face Meeting #01 agenda: add a note that "Timings are approximate, content is subject to updates." | ICANN org | ||||
19 | LT#03 |
| Face-to-Face Meeting #01 agenda: add terms of reference, when speaking about Scope. | ICANN org | ||||
18 | LT#03 |
| Add slide on "identified topics of review" in the meeting invitation itself. | ICANN org | ||||
17 | LT#03 |
| Add "Brief update from ICANN64" to the plenary call #05 agenda | ICANN org | ||||
14 | LT#02 |
| Plenary call agenda: add "...for the objectives" + discussion on broader terms of reference (workplan, timeline) | ICANN org | ||||
13 | LT#02 |
| Co-chairs to inform review team about next steps with ICANN65, ICANN org to prepare doodle poll following-up on that. | Co-chairs | Discussed on Plenary Call #05 |
| ||
2 |
| Identify list of writers used in the past, preferably proposal writers | ICANN org |
| ||||
16 | LT#02 |
| Pat to confirm timing for informal meeting. | Pat |
| |||
4 | LT#01 |
| Plenary call agenda: add "workplan" as a sub-bullet of terms of reference, break Face-to-Face Meetings into two: "LA Meeting" and "Future Meetings Planning". Remove "concerns" from "Transparency concerns" and add "Transparency: Guiding Principles" | ICANN org |
| |||
7 | LT#01 |
| Terms of Reference: Convert ToR into 4-5 slides for the plenary call | Patrick |
| |||
10 | LT#01 |
| Terms of Reference: Update section on "dissolution of review team" based on ssr2 pause | ICANN org |
| |||
6 | LT#01 |
| Terms of Reference: add "draft watermark | ICANN org |
| |||
9 | LT#01 |
| Terms of Reference: Add following introductory text when sending out "The content in here are example text not the first draft or the first cut of your own terms of reference." "As this is merely a template with example language, please do not send it around until we have our first cut so as to avoid confusion between example language and the real work that the review is going to be doing." | ICANN org |
| |||
11 | LT#01 |
| Extend leadership call to 1 hour. | ICANN org |
| |||
3 |
| Confirm whether the project management tool can import from other tools like Microsoft | ICANN org |
| ||||
1 |
| Send out a doodle poll/email to the review team to confirm ICANN 64 attendance and arrival/departure dates | ICANN org | email sent to each RT member. |
|