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Info

Instructions:

1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.

2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.  

3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).

4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.

5. To fill out the the form, click  (top of the screen)

6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions

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7. Some information fields are 'richtext' so that they can accommodate tables, links, images, attachments, and other formatting capabilities that may be useful in explaining/describing this proposal.

8. CROP forms must be completed in EnglishFor those who do not speak English, all of the pages within this Wiki may be translated using the "Translate" option located at the end of the status line just below the page title. (Disclaimer: These translations are computer-generated and, as such, may not be technically correct in all instances).

9. When you are finished answering the questions, remember to the page (bottom right of the screen).

10. This form may be edited/saved as many times as needed. If you need to amend any information/contents subsequently, you simply click on the appropriate form and then click on the top menu bar. Don’t forget to any changes you make. All prior versions are automatically archived.

11. Once any form has been completed, please notify your Program Coordinator (PC) for further processing. The designated PC is responsible for (a) reviewing each form for completeness, (b) coordinating within the ICANN structure and with the Stakeholder Engagement VPs to determine which trips will be approved, and (c) communicating form dispositions to the CROP Administrators (Staff) for further processing.

12. Once any form is fully approved and has received concurrence from the designated Regional VP, Program Administrators (Staff) will mark GreenApproved in the status section and lock the forms to prevent further changes by you. It will receive continued management, processing, and tracking by Staff.  

13. Have questions? Check out the Frequently Asked Questions page, and reach out to your designated Program Coordinator (PC).  

Warning

IMPORTANT: This form must be completed by the traveler him/herself.

Person Completing Form
Name:
Text Data
namePERSON
typeline
contenttext


Date:
Date Data
formatdd-MMM-yyyy
nameAPPDATE
now
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width20%
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bgColorwhite
titleColormaroon
titleBGColorlightcyan
titleSTAFF USE ONLY

Application
Status 

Text Data
nameSTATUS
typeline


Panel
titleColorwhite
titleBGColormaroon
titleTRAVELER DEADLINE
Excerpt
Assessment Due Date

Report Info
data:END > shift + 22d
data:END > shift + 22d
formatdd-MMM-yyyy

Link to Trip Assessment

NPOC Trip Assessment 3

Trip Proposal Section

1) Traveler Contact Information and Itinerary:

TravelerEmailFrom
City
From
Country
Depart DateReturn Date
Text Data
nameTRAVELER1
typeline
contenttext


Text Data
nameT-EMAIL
typeline


Text Data
nameFROM1
typeline
contenttext


Text Data
nameFROM2
typeline
contenttext


Date Data
formatdd-MMM-yyyy
nameDEPART
 
Date Data
formatdd-MMM-yyyy
nameRETURN
maxDate30-Jun-2019
 
2) Special Travel Circumstances, Arrangements,
Explanations, or Notations: 
(Please identify each traveler, as applicable)
Text Data
nameSPECIAL
width650px
contenttext


3) Event/Conference Name, Title, or Descriptor:
Text Data
nameEVENT
contenttext


4) Event/Conference Dates:
Start:
Date Data
formatdd-MMM-yyyy
nameSTART
 
End:
Date Data
formatdd-MMM-yyyy
nameEND
 
5) Event/Conference Website Link:
Text Data
nameLINK


6) Primary Event/Conference Location:
Street
Address:
Text Data
nameADDRESS
contenttext


City:
Text Data
nameCITY
typeline
contenttext


Country:
Text Data
nameCOUNTRY
typeline
contenttext


7) ICANN Global Stakeholder Engagement Region:
List Data
nameREGION
AAfrica


BAsia


CAustralasia/Pacific Islands


DEurope


ELatin America and Caribbean


FMiddle East


GNorth America


HEastern Europe and Central Asia


8) Activity Sponsors:
(Note: all event sponsors must be identified
in order to comply with ICANN travel guidelines).


Text Data
nameSPONSORS


9) Proposed Goals and Outcomes:

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Content Guidelines (click here)

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Please develop specific goals/outcomes for as many of the following categories as applicable:

1) Workshops/Seminars/Presentations including roles (e.g., speaker, facilitator, organizer), relevant content, literature to be disseminated, and specific purposes/objectives.

2) Engagement/Outreach including broadening awareness of ICANN in targeted regional areas (e.g., under-represented).

3) Recruitment including formal/informal invitations to become involved in ICANN stakeholder communities, working groups, and/or fellowship programs.

4) Fulfillment of documented Outreach Strategic Plans and/or ICANN Regional Strategies.

5) Knowledge Sharing including intentions to extend learnings within and among ICANN stakeholder communities.


Text Data
nameGOALS


10) Additional Information (optional):
Text Data
nameADDTLINFO
 

11) Consent & Authorization:

By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service.

If you agree to text above, please fill out your name and date in the box on the right.


NameDate
Text Data
nameNAMECONSENT
contenttext
 
Date Data
formatdd-MMM-yyyy
nameDATECONSENT
_______________________________________________________________
Panel
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titleBGColorlightyellow
titleAcknowledgements Section

Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.

AcknowledgementsConfirmed?Who Confirmed?Date of ConfirmationNotes
The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page.
List Data
nameACK1
AYes


BNo


Text Data
nameACKNAME1
typeline
contenttext


Date Data
formatdd-MMM-yyyy
nameACKDATE1
 
Text Data
nameACKNOTES1
width300px
contenttext


The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal.
List Data
nameACK2
AYes


BNo


Text Data
nameACKNAME2
typeline
contenttext


Date Data
formatdd-MMM-yyyy
nameACKDATE2
 
Text Data
nameACKNOTES2
width300px
contenttext
 
The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies.
List Data
nameACK3
AYes


BNo


Text Data
nameACKNAME3
typeline
contenttext
 
Date Data
formatdd-MMM-yyyy
nameACKDATE3
 
Text Data
nameACKNOTES3
width300px
contenttext
 
The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies.
List Data
nameACK4
AYes


BNo


Text Data
nameACKNAME4
typeline
contenttext
 
Date Data
formatdd-MMM-yyyy
nameACKDATE4
 
Text Data
nameACKNOTES4
width300px
contenttext
 


=======================================================
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titleColormaroon
titleBGColorlightcyan
titleProgram Administration: STAFF USE ONLY

Approved Travel Elements:

Table Data
nameTRAVELAPPROVAL
initialRows1
TravelerApproved
Arrival Date
Approved
Departure Date
Approved Fees 
ATRAVELERlinetextBLOCK


dd-MMM-yyyyADEPARTBLOCK
dd-MMM-yyyyARETURNBLOCK
trueFUNDEDchecknewlineINLINEAAirfare


BHotel/Lodging


CPer Diem


DVisa


ERegistration


Staff Department Notifications:

Table Data
nameREQUIREMENTS
initialRows1
Program RequirementDate Satisfied/ConfirmedStaff NameNotes
RQMTBLOCKAProgram Criteria Satisfied BConstituency Travel Notified


CTravel Booking Initiated with Attendees DTravel Booking Completed/Confirmed EOther Disposition 
dd-MMM-yyyySATISFIEDBLOCK
STAFFNAMElinetextBLOCK


NOTES300pxtextBLOCK



CROP Trip Proposal Template (June 2018)