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CLOSED ACTION ITEMS

  •  

    Gisella Gruber and Cheryl Langdon-Orr to find a 3 hour space for drafting the At-Large Review statement before the Wrap Up session.

  •  

    Heidi Ullrich / Gisella Gruber to find a 30-45 min slot for a meeting with Jamie Hedlund (possibly on Sunday) 

  •  Heidi Ullrich / Gisella Gruber to check whether Rinalia Abdul Rahim would be available to meet with the At-Large Review WP Leadership for a lunch on Sunday 
  •  Heidi Ullrich / Gisella Gruber to place Xavier's team meeting with the ALAC on Tuesday 
  •  Alan Greenberg / Heidi Ullrich / Gisella Gruber to schedule a meeting to finalize the schedule on 2 March after 6am PST 
  •  Heidi Ullrich / Gisella Gruber to schedule a 60-min slot for the ICANN Evolution WG and find an optional 30 min additional slot if needed
  •  Heidi Ullrich / Alan Greenberg to note the question to the Board: 
    • Regarding the question - To what degree is your membership actively participating in CCWG-Accountability Work Stream 2?  What could the Board or ICANN organization do to facilitate participation and timely completion of this work?
      • The ALAC may wish to explain to the Board the process how seasoned At-Large members who are deeply engaged in ICANN policy activities regularly brief the wider At-Large Community of the latest development of issues.
      • Particularly advise the ICANN Board on At-Large's regular ICANN Evolution WG calls as a continuity of WS1 efforts, especially as the ALAC is a charting organization of the CCWG-Accountability and will be responsible for the WS2 output. 
      • Build a few statistics on RALO activities (APRALO focus, AFRALO focus, etc.) of updating their members on WS2 activities. e.g. AFRALO monthly meeting has a standing agenda item of WS2 briefing. 
      • At-Large is aware of other parts of the ICANN community that hold updates/briefings on WS2 activities. E.g. NCSG holds an update every 5-7 weeks with the usual suspects (e.g. leadership people or people who are leading the Subgroup activities of WS2) attending with only 1-2 key areas of interest. 
      • ALAC's briefings on the WS2 cover all subtopics and reach much wider membership, ensuring that the WS2 output would be satisfactory to the ALAC as a chartering organization. 
      • Perhaps asking for more support to help end users engage, e.g. ask for translations for all WG outputs, questionnaires, and consultations into different languages. 
  •  Alan Greenberg / Heidi Ullrich to finalize the questions to Goran Marby: 
    • What is the role of the chief compliance officer? What is his process of processing complaints? 
    • Interactive discussion with the ALAC and the Regional Leaders. 
    • How can the ALAC impact policy issues more notably?
    • His reflection of ICANN experience after one year as the CEO. 
    • Raise the issue regarding the wording related to the single letter domains in the Registry Agreement - advice from the ALAC, BC, SSAC and others is not incorporated in the final version. 
    • Does Goran see any growth in staff departments (e.g. GDD, policy, etc.)? Will this be in the updated FY18 Operation Plan?
    • ICANN funding for the GDD Summit, and ICANN's involvement in the domain names marketing (?)
    • NCPH intersessional (possibly a topic to discuss with David)

LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

  1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
    1. Referred to RALOs and Secretariats
  2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO teleconferences for this to happen. But the question may be a little unclear.
  3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
  4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
    1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
    2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.
  5. Future ALAC Statements, which are lengthy, are to include an executive summary.
  6. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
  7. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
    1. Wiki pages:At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

  1. Board Consultations - in progress
    1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
    2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
    3. At Large Improvements - in progress 
      1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
        1. Include metrics regarding how much policy work ALAC does
        2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)

OPEN ACTION ITEMS

  •  

    Gisella Gruber, Terri Agnew and/or Nathalie Peregrine to monitor the use of additional languages over the course of a few months, as ALAC, APRALO, and LACRALO calls will be offered additional language interpretation by the Language Services.

  •  Alan Greenberg to review the cleaned-up At-Large mailing list database and let Ariel know which mailing lists should retire 
  •  

    Alan Greenberg to solicit ALT opinion on what lists to send the call for volunteer message with regard to revitalizing At-Large working groups 

  •  

    Cheryl Langdon-Orr, Leon Sanchez, Maureen Hilyard, and Holly Raiche to work on a revised charter of the At-Large new gTLDs Working Group 

  •  Leon Sanchez and Alan Greenberg to draft a document reviewing the ALT and the ALAC 
  •  Leon Sanchez to draft a Statement on the Board Governance Committee public comment
  •  Alan Greenberg to draft a Statement on the ccNSO Review public comment, and consult with Maureen Hilyard 
  •  Olivier Crepin-Leblond to lead a contest, which take place at the ICANN info booth, for the design of an At-Large sticker during IICANN 59 

RECENTLY CLOSED ACTION ITEMS

  •  Once the new public comment on the SO/AC accountability opens, Ariel Liang to record Cheryl's comment discussed in the call on the wiki and remind Alan Greenberg and Cheryl Langdon-Orr to draft a brief statement 
  •  At-Large Staff to keep track of ALAC members' voting and teleconference/webinar attendance record
  •  Yesim Nazlar to include the metrics of ALAC & RALO leaders participation in ICANN57 on the wiki page
  •  Ariel Liang to review the recording about the transparency related public comment and transcribe the points that Cheryl and Alan mentioned (within first 10 min)
  •  Andrei Kolesnikov to review the IDN public comment and alert the ALAC if anything needs to be raised 
  •  Ariel Liang to remind Cheryl Langdon-Orr and Alan Greenberg on the CC2 of the new gTLD subsequent procedures 
  •  Leon Sanchez to gather HIT topics/ideas from the At-Large leaders 
  •  Heidi Ullrich to include an agenda item about the discussion on the credibility of ALAC/At-Large in future ALAC/ALT meetings
  •  Gisella Gruber to note: ALAC will try to meet with the entire GAC not just the leadership in ICANN59
  •  Heidi Ullrich to note the discussion of RALO meetings on the next ALAC teleconference agenda, RALOs should discuss this prior to the ALAC meeting via their teleconferences or mailing lists; Heidi Ullrich / Olivier Crepin-Leblond to start the discussion of the RALO meetings on the secretariat list 
  •  Alan Greenberg to send a message to the ALAC list stating that the ALAC is not submitting a cross community topic 
  •  

    Tijani Ben Jemaa, Gisella Gruber and Heidi Ullrich to discuss holding the AFRALO ICANN59 Social Event at the same venue as that of an evening cocktail 

  •  

    Heidi Ullrich to note an example of minute taking done by Olivier: 

    • MINUTES OF Meeting: Gisella introduced the topic.GNSO Council has staff taking notes.Working Groups keep track of action items.SSAC does only keeps note of action items.Olivier outlined the discussion Heidi suggested that Action Items be carefully recorded, a responsibility of the Chair.Heidi suggested that volunteers be identified to act as rapporteurs in Not supported by Olivier and Tijani.Alan suggested that the variety of note taking in ICANN means we are unlikely to reach consensus in the current meeting and to revisit the issue again in the future.

NEWLY ASSIGNED ACTION ITEMS 

  •  Heidi Ullrich to check with GNSO PDP WG on the New gTLD Subsequent Procedures (Emily, Steve, Julie) whether a webinar can be held to encourage community consultation 
  •  Ariel Liang to work with Maureen Hilyard to send a call for volunteers message to the ALAC list, asking for four volunteer penholders for the ALAC response to the CC2 (including Leon Sanchez as a volunteer); each volunteer to provide comment on each work track; Maureen Hilyard to oversee the development of the Statement  
  •  Ariel Liang to enrich the wiki workspace for the CC2 and create subpages for the community to put comments in for each Work Track 
  •  Gisella Gruber to note the following Cross Community Sessions that the ALAC will not schedule conflicting meeting against: RDS, GeoNames 
  •  All ALT Members to email Alan Greenberg / At-Large Staff to identify topics that deem to be policy and suggest who will be charing the sessions by Tuesday, 2 May 
  •  Gisella Gruber to send to the ALT list the details of the Cross Community sessions 
  •  Alan Greenberg to send a message to the ALAC regarding the view of supporting the extension of CCWG-Accountability WS2 in FY18 with the caveat of not extending it again