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ICANN56 Policy Forum, June 2016 | SCHEDULE PLANNING WORKSPACE

Please use the comments section below to share feedback, identify conflicts, and/or propose solutions.

Questions? contact Tanzanica King via email to king@icann.org

 

 

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Meeting B (Policy Forum) | 4-Day Format

Second meeting in the three-meeting annual cycle (June Meetings)

Day MondayDay TuesdayDay WednesdayDay Thursday

DAY 1 |

MONDAY

DAY 2 |

TUESDAY

DAY 3 |

WEDNESDAY

DAY 4 |

THURSDAY

Outreach

Intra/Inter-Community Work

Intra/Inter-Community Work

Inter-Community Work

 DRAFT SESSIONS/ACTIVITIES PROPOSED

ICANN56 - DRAFT v3.3  

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DRAFT v3.3 SESSIONS/ACTIVITIES BY GROUP:

 

 

DAY 1 | MONDAY

(OUTREACH)MON

, 27

JUN 16CROSS COMMUNITY MEETING ROOM

JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALAC
BOARD
CCNSO
ccNSOGACGNSORSSAC
B1
SSAC
B2
B3
SSAC
08:30-09:00
30 min
  Daily Board Briefing [C] 
09:15-10:30
75 min
Coffee & Welcome - David Olive 
10:45-12:00
75 min
Outreach  Activities (Fellows/NextGen)Outreach & Engagement
0800-090060 minWELCOME COFFEE & REGISTRATION (DAVID OLIVE)
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation
Board participation
in SO/AC/SG/C Policy
Development
Dvpmt WorkALAC Work
Tech DayGAC WG Face-to-Face MeetingsGNSO Intro Session (Overview of GNSO, GNSO Council, GNSO  Policy Development, policy topics under consideration Q & A)DNSSEC for Everybody DNSSEC Workshop
SessionccNSO Strategic and Operational Planning Working GroupGAC Protection of GeoNames Working Group Meeting (time tbd)

(0915-0930) GAC PSWG WG Presentation to Plenary

(0930-1000) Opening Plenary

(1000-1030) Meeting with CCT RT		GNSO [Council] Session-Possible topics:
GNSO Review
GNSO IANA Transition Implementation Issues
Thick WHOIS Implementation RT
CCWG Principles
CCWG Use of Country & Territory Names as TLDs		Root Server Operations OverviewDNSSEC Workshop
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation
12:00-13:30
90 min
Lunch Break
13:30-14:45
75 min
Outreach  Activities (Fellows/NextGen)Outreach & EngagementBoard participation
in SO/AC/SG/C Policy
Development
Dvpmt Work
Tech DayGAC WG Face-to-Face MeetingsSG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?]DNSSEC Workshop
ALAC Work Session (in parallel with outreach/engagement session)Guidelines Review Committee

(1045-1100) Check for Communique Input


(11:00-12:00) GAC Capacity Building Session 

GNSO [Council] Session Cont.RSSAC/Caucus Overview & Work UpdateDNSSEC Workshop
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKDNSSEC Sponsored LUNCH
1330-150090 minBoard Participation
14:45-15:15
30 min
Coffee Break
15:15-16:30
75 min
Outreach  Activities (Fellows/NextGen)Outreach & EngagementBoard participation
in SO/AC/SG/C Policy
Development
Dvpmt WorkALAC Outreach/Engagement SessionTech Day(1330-1400) Country and Territory Names as 2nd Level Domains

(1400-1500) BGRI:GAC
WG's address GAC PlenarySG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers)Other Requests Date/Time TBD: Joint Session: SSAC & ICANN Board
16:45-18:00
75 min
Outreach  Activities (Fellows/NextGen)Outreach & EngagementBoard participation in SO/AC/SG/C Policy Development WorkTech DayGAC WG Face-to-Face MeetingsPDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers)Other Requests Date/Time TBD:
Joint Session: SSAC/GAC

Notes:

  • Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.
  • *ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.

 

 

Advice Effectiveness Review DiscussionIGO Curative Rights PDP WGRSSAC Caucus Work Party Meeting 
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minCCWG & ICANN Accountability
 - Exchange on implementation of WS1 & on completion of WS2

SESSION LEADER: ASO		 Tech Day    
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minPDP on Next-Generation gTLD Registration Directory Service (WHOIS)

SESSION LEADER: GNSO		 Tech Day    
1830-200090 minLOCAL HOST RECEPTION (LOCATION: CITY HALL)



DAY 2 | TUESDAY, 28 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSOGACGNSORSSACSSAC
0800-090060 minDaily Board Briefing [C]EURALO General AssemblyccNSO Meeting Introduction
Working Group Updates:
- SOP update on ICANN ops Plan & Budget		GAC Public Safety Working Group MeetingNext Generation gTLD Registration Data Service PDP WG   SSAC Private/Admin Cttee Mtgs
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation
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DAY 2 | TUESDAY

TUE, 28 JUN 16
CROSS COMMUNITY MEETING ROOM
ALAC
BOARD
CCNSO
GAC
GNSO
B1
B2
B3
SSAC
08:30-09:00
30 min
 Daily Board Briefing [C] 
09:15-10:30
75 min
Cross Community Collaboration & Networking AreaAt-Large Cross Regional Strategy ExchangeBoard participation
in SO/AC/SG/C Policy
Development
Dvpmt Work
TBDCross Community "Town Hall" Meetings GNSO (PDP) WGs Follow UpSSAC Private Meetings
Admin Cttee Meetings
EURALO GA ContinuedPDP Retirement of ccTLD & Review Mechanism for decisions on delegation, revocation & retirement of ccTLDs(0915-0930) GAC GeoNames WG Presentation to Plenary

(0930-1030) CWG Stewardship, CCWG Accountability and GAC Next Steps		Next Generation gTLD Registration Data Service PDP WG  Work Session 1, Part 1SSAC Private/Admin Cttee Mtgs
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation
10:30-10:45
15 min
Coffee Break
10:45-12:00
75 min
Cross Community Collaboration & Networking AreaALAC Policy Work 1Board participation
in SO/AC/SG/C Policy
Development WorkTBDCross Community "Town Hall" Meetings Prep Session (either GNSO as a whole or SG/C break out, or combination thereof)SSAC Private Meetings
Admin Cttee Meetings
Dvpmt WorkALAC Work SessionccTLD News Session
IANA Update		(1045-1100) Check for Communique Input

(11:00-12:00) Privacy and Proxy Services Accreditation (Leader, GAC PSWG Co-Chairs)		Next Generation gTLD Registration Data Service PDP WGWork Session 1, Part 2SSAC Private/Admin Cttee Mtgs
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minBoard Participation
12:00-13:30
90 min
Lunch Break
13:30-14:45
75 min
Cross Community Collaboration & Networking AreaALAC Policy Work 2Board participation
in SO/AC/SG/C Policy Dvpmt WorkALAC Working Group 1
ALAC Working Group 2
(IN PARALLEL)		Implementation CWG-Stewardship proposals
Including ccNSO specific items		(1330-1400) 3 Character codes as Top Level Domains

(1400-1500) New gTLD's - Future Rounds 		GNSO MeetingsWork Session 1, Part 3SSAC Private/Admin Cttee Mtgs
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minCharter for the CCWG on the use of gTLD Auction Proceeds

SESSION LEADER: DRAFTING TEAM (ALAN GREENBERG / JONATHAN ROBINSON)		  Joint Meeting: GAC/ccNSO   
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minPDP New gTLD Subsequent Procedures

SESSION LEADER: GNSO		      
1830-193060 minPRESIDENT'S RECEPTION

Development Work

 

 

TBDCross Community "Town Hall" Meetings Prep Session (either GNSO as a whole or SG/C break out, or combination thereof)SSAC Private Meetings
Admin Cttee Meetings
14:45-15:15
30 min
Coffee Break
15:15-16:30
75 min
TOPIC SESSION 1ALAC WG MeetingsBoard participation in SO/AC/SG/C Policy Development WorkTBDCross Community "Town Hall" MeetingsJoint Session with other SO/ACs/Board SSAC Private Meetings
Admin Cttee Meetings
16:45-18:00
75 min
TOPIC SESSION 2ALAC Policy Work 2Board participation in SO/AC/SG/C Policy Development WorkTBDCross Community "Town Hall" Meetings
NO GAC-ONLY MEETINGS		Joint Session with other SO/ACs/Board SSAC Private Meetings
Admin Cttee Meetings
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3     WED 29 JUN 16CROSS COMMUNITY MEETING ROOMBOARDB3 SG/C MeetingsPDP WG Meetings 

DAY

3  |  WEDNESDAY

,

  29 JUNE

TIMEDURICANN BOARD (+ CROSS COMMUNITY SESSIONS)ALACccNSO
CCNSO
GACGNSO
B1
B2
RSSACSSAC
0800-090060 min
08:30-09:00
30 min
  Daily Board Briefing [C] ALAC Work SessionccNSO Legal SessionGAC Human Rights and International Law Working Group MeetingGNSO Council  Bilateral Meeting Requests  SSAC Private Meetings
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation
09:15-10:30
75 min
Cross Community Collaboration & Networking Area Board participation in SO/AC/SG/C Policy Development WorkTBDGAC/GNSO Face-to-Face to discuss current PDP'sDvpmt WorkALAC Work Session Cont. Regional Organizations Update(0915-0930) GAC HRIL WG Presentation to Plenary

(0930-1030) Joint Meeting: GAC/GNSO		GNSO Council Bilateral Meeting Requests

(0930-1030 - SEE GAC ROOM)		Work Session 2, Part 1SSAC Private Meetings
10:30-10:451030-104515 minCoffee BreakCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation
10:45-12:00
75 min
Cross Community Collaboration & Networking Area2 WG MeetingsBoard participation in SO/AC/SG/C Policy Development Dvpmt WorkTBDGAC/GNSO Face-to-Face to discuss current PDP'sImplementation CCWG WS 1 & progress to date WS 2
Including ccNSO accountability		(1045-1100) Check for Communique Input

(11:00-12:00) CWG Stewardship, CCWG Accountability and GAC Next Steps		New gTLD Subsequent Procedures PDP WGWork Session 2, Part 2SSAC Private Meetings
12:00-13:30
90 min
Lunch Break
13:30-14:45
75 min
Cross Community Collaboration & Networking Area2 WG MeetingsBoard participation in SO/AC/SG/C Policy Development WorkTBDGAC Communiqué Drafting (if required)PDP WG MeetingsSSAC Private Meetings
14:45-15:15
30 min
Coffee Break
15:15-16:30
75 min
TOPIC SESSION 3ALAC Policy Discussion Wrap UpBoard participation in SO/AC/SG/C Policy Development WorkTBDGAC Communiqué Drafting (if required)PDP WG MeetingsSSAC Private Meetings
1200-123030 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minJoint Meeting: ICANN Board / SSACAFRALO-AfrICANN Meeting
NARALO Monthly Meeting (IN PARALLEL)		ccNSO Marketing Session(1330-1400) Funding for the Independent GAC Secretariat

(1400-1500) GAC Operating Principles Review WG Session		New gTLD Subsequent Procedures PDP WGWork Session 2, Part 3Joint Meeting: ICANN Board / SSAC
1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minPDP Review of All Rights Protection Mechanisms in all gTLDs

SESSION LEADER: GNSO		      
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minDraft Framework of Principles for Future CCWG's

SESSION LEADER: GNSO		   GNSO Council Prep Session 18:00 to 20:00   (time?)  
1830-193060 minCHAIRMAN'S RECEPTION      
16:45-18:00
75 min
 Regional Showcase

 

 
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DAY 4 |

THURSDAY      
Breakout Rooms 
THU, 30 JUN 16
CROSS COMMUNITY
MEETING ROOM
ALAC
BOARD
CCNSO

THURSDAY, 30 JUNE

TIMEDURICANN BOARD
 (+ CROSS COMMUNITY SESSIONS)		ALACccNSOGACGNSO
B1
RSSAC
B2
B3
SSAC
08:30-09:00
30 min
  
0800-090060 minDaily Board Briefing [C]
       
09:15-10:30
75 min
SO/AC/SG/C Joint Meeting to discuss PDP WGs         
10:30-10:45
15 min
Coffee Break
10:45-12:00
75 min
Cross Community Collaboration & Networking AreaCross Community WG Meetings
(0830-0900) ALAC Working Group TLD OPS Standing CommitteeGAC NomCom WG MeetingReview of all Rights Protection Mechanisms in all gTLDs PDP WG   SSAC Meetings with Community Groups
0900-091515 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
0915-103075 minBoard Participation
Board participation
in SO/AC/SG/C Policy
Development WorkTBDGAC Plenary Sessions(PDP) WG / CWG Meetings
Dvpmt Work(0900-0930) ALAC Working Group Cont. 

(0930-1030) ALAC Working Group 		 (0915-0930) GAC NomCom Presentation to Plenary

(0930-1000) GAC Website Demonstration

(1000-1030) Joint Meeting: GAC/SSAC		Review of all Rights Protection Mechanisms in all gTLDs PDP WG  RSSAC & OCTO
TBD
SSAC Meetings with Community Groups
12:00-13:30
90 min
Lunch Break
13:30-14:45
75 min
Cross Community Collaboration & Networking AreaCross Community WG Meetings
1030-104515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1045-120075 minBoard Participation
Board participation
in SO/AC/SG/C Policy
Development WorkTBD
Dvpmt WorkALAC Wrap UpCCNSO Council Meeting(1045-1100) Check for Communique Input

(11:00-1130) IGO Names/Acronyms Protections

(1130-12:00) Communique Drafting
GAC Plenary Sessions
GNSO Council Meeting
TBD
RSSAC & SSACSSAC Meetings with Community Groups
14:45-15:15
1200-123030 min
Coffee Break
15:15-16:30
75 min
TOPIC SESSION 4ALT Wrap-upBoard participation in SO/AC/SG/C Policy Development WorkTBD
LUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1230-133060 minLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAKLUNCH BREAK
1330-150090 minJoint Meeting: ICANN Board / RSSACALAC Wrap Up (1330-1400) Review of Meeting B, Plan Meeting C

(1400-1500) GAC Communique Finalisation
GAC Plenary Sessions
GNSO Council Wrap Up
TBD
RSSAC & BOARDSSAC Meetings with Community Groups
16:45-18:00
75 min
TOPIC SESSION 5ALT Wrap-upBoard participation in SO/AC/SG/C Policy Development WorkTBDGAC Plenary SessionsGNSO Council Wrap UpTBDSSAC Meetings with Community Groups

Notes:

GNSO Assumptions

  • The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
  • Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
  • GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
  • Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
  • There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.

 

1500-151515 minCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAKCOFFEE BREAK
1515-164590 minWorkload Scheduling & Management: Improving efficiency of silo & cross-community work, prioritization, year-long planning, etc
.
SESSION LEADER: GAC?		      
1645-170015 minTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAKTRANSITION BREAK
1700-183090 minMeeting B Wrap Up & Planning Ahead for ICANN57 (Meeting C)

SESSION LEADER:  ICANN STAFF (TANZANICA/ROB)		      
1830-193060 minICANN56 WRAP-UP RECEPTION

#PROPOSED TOPICS1CCWG and ICANN Accountability2ICANN Accountability:  Exchange on implementation of WS1 and on completion of WS2

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CROSS COMMUNITY DISCUSSION TOPICS

INTERESTED

 GROUPS

1CCWG & ICANN Accountability
 - Exchange on implementation of WS1 & on completion of WS2		ALAC, ASO, ccNSO, GAC
2Charter for the CCWG on the use of gTLD Auction ProceedsALAC, ASO

3Draft Framework of Principles for Future Cross Community Working GroupsASO, GNSO
4GNSO Implementation Thick WHOIS Review TeamALAC, GNSO
5IANA TransitionASO
6ICANN Strategy Assessment (FY17 Ops Plan & Budget & operational aspects of ICANN)ccNSO
7IGO-INGO names

and

& acronyms (status of unresolved issues)GNSO

6

8PDP New gTLD Subsequent Procedures


Issues related to the assessment of the first new gTLD round and the preparation of subsequent rounds

(Lessons Learnt & Proposals for Next Rounds):
a.

  

    Metrics

:

(

what

What empirical data is available for evidence-based policy-making on new gTLDs)
b.

  

    Promoting applications from underserved regions/developing countries

: (lessons learnt and proposals for next rounds)


c.

  

    Community applications

: (lessons learnt and proposals for next rounds)


d.

  

    Geographic Names and other Names of public interest

: (lessons learnt and proposals for next rounds)


e.

  

    CCWG Country and Territory Names
f.

   

     Safeguards / PICs

: (experiences made during first round and lessons learnt for next rounds)


g.    CCT Review

: (lessons learnt so far and proposals for next rounds)

ALAC, GAC, GNSO
9PDP on Next-Generation gTLD Registration Directory Service (WHOIS)ALAC, GNSO
10

7

PDP Review of All Rights Protection Mechanisms in all gTLDs

Rights Protection Mechanisms: lessons learnt and

- Lessons learnt & proposals for next rounds

8PDP on Next-Generation gTLD Registration Directory Service9Privacy and Proxy Services

ALAC, GAC, GNSO
11Privacy & Proxy ServicesALAC, GAC, GNSO
12SO/AC AccountabilityccNSO
13

10

The Public Interest within ICANN’s Remit

11

ALAC, ccNSO, GAC
14WHOIS Accuracy & PrivacyccNSO
15Workload Scheduling

and

& Management: Improving efficiency of silo

and

& cross-community work,

priorisation

prioritization, year-long planning, etc.

12Wrap Up meeting to discuss first “B-Meeting” experience and Organisation of the upcoming ICANN “C-Meeting”at ICANN57

ccNSO, GAC, GNSO
16Policy Forum (Meeting B) Wrap Up & Planning Ahead for ICANN57 (Meeting C)ASO, GAC

 

 

 

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