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Program’s key deliverables

 

1)    Travel Allocations:

  • Five (5) trips, each permitting up to two (2) travelers for:
    • At-Large RALOs including: African, Asian-Australian-Pacific Islands, European, Latin American and Caribbean Islands, and North America.
    • GNSO Constituencies[1] including: Business, Intellectual Property, Internet Services Provider, Non-Commercial Users, and Not-for-Profit Operational Concerns.

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3)    Booking: all travel booked via ICANN BCD to ensure consistency, proper accounting, recordation, and tracking against budget. 

Program overview

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1)    Efficient, Effective, and Timely Process (see Addendum):

  • A streamlined process and template for completing Travel Requests via ICANN Wiki, including documented workflow, timelines and deadlines, to ensure timely trip planning and approvals[3].
  • Straightforward, documented, and uncomplicated approval process
  • Primary and back up ICANN Staff contacts (admin and technical)
  • Coordination of each travel request through:
    • Traveler’s organization or structure
    • Regional Vice-President Strategies
    • Travel booking through ICANN
    • A template for completing a Trip Assessment via ICANN Wiki at the conclusion of the event.
      • Assessments should focus on the benefits to the Community, the Region, and ICANN through participation including specific follow-up actions.

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2)    Evaluation Criteria:

  • The proposed travel is approved by the traveler’s organization/structure.
  • The proposed trip must originate and conclude within the same region and should, wherever practicable, be taken by someone working in or proximate to that territory.
  • The proposed trip purpose/goal is consistent with the strategy [KB2] established for the region in which the trip is taking place and/or ICANN's overall mission
  • The proposed trip is not duplicative of any other scheduled ICANN event with a similar purpose/outcome.
  • The proposed traveler agrees to the terms and conditions of the travel program, including:
    • Travel arrangements made only by ICANN Staff consistent with approved Travel Guidelines (self-booking is not permitted for this program).
    • Agreement to providing a post-trip meeting assessment within three weeks of the return date.

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3)    Transparency: 

Information concerning the management and administration of this program will be made publicly available including:

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