Page History

This page hierarchy contains the following topics:

Program’s key deliverables

1)    Travel Allocations:

• Five (5) trips, each permitting up to two (2) travelers for:
  • At-Large RALOs including: African, Asian-Australian-Pacific Islands, European, Latin American and Caribbean Islands, and North America.
  • GNSO Constituencies[1] including: Business, Intellectual Property, Internet Services Provider, Non-Commercial Users, and Not-for-Profit Operational Concerns.

2)    Funded Costs/Expenses[2]: includes airfare (economy), lodging, and $50 USD per diem (3 days, 2 nights standard).

3)    Booking: all travel booked via ICANN BCD to ensure consistency, proper accounting, recordation, and tracking against budget.

Program overview

1)    Efficient, Effective, and Timely Process (see Addendum):

• A streamlined process and template for completing Travel Requests via ICANN Wiki, including documented workflow, timelines and deadlines, to ensure timely trip planning and approvals[3].
• Straightforward, documented, and uncomplicated approval process
• Primary and back up ICANN Staff contacts (admin and technical)
• Coordination of each travel request through:
  
  • Traveler’s organization or structure
  • Regional Vice-President Strategies
  • Travel booking through ICANN
  • A template for completing a Trip Assessment via ICANN Wiki at the conclusion of the event.
    
    • Assessments should focus on the benefits to the Community, the Region, and ICANN through participation including specific follow-up actions.

2)    Evaluation Criteria:

• The proposed travel is approved by the traveler’s organization/structure.
• The proposed trip must originate and conclude within the same region and should, wherever practicable, be taken by someone working in or proximate to that territory.
• The proposed trip purpose/goal is consistent with the strategy [KB2] established for the region in which the trip is taking place and/or ICANN's overall mission
• The proposed trip is not duplicative of any other scheduled ICANN event with a similar purpose/outcome.
• The proposed traveler agrees to the terms and conditions of the travel program, including:
  
  • Travel arrangements made only by ICANN Staff consistent with approved Travel Guidelines (self-booking is not permitted for this program).
  • Agreement to providing a post-trip meeting assessment within three weeks of the return date.

3)    Transparency:

Information concerning the management and administration of this program will be made publicly available including:

• Applications (completed and accessible via ICANN Community Wiki)
  • Completed and accessible via ICANN Community Wiki
  • Identifies travelers, events, dates, purpose, proposed outcomes, et al.
  • Approval Process:
    • Organization or Structure
    • Regional Vice-President for strategy congruence
    • ICANN Staff (Program Administrators)
    • Trip Assessments
      
      • Completed and accessible via Community Wiki
      • Includes actual travel dates, accomplished goals/objectives, achieved outcomes, both strategic and tactical

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