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At-Large Improvements Work Team B Teleconference
Meeting Number: WORKTEAMB/1110/1
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Date: Wednesday, 03 November 2010
Time: 13:00 - 14:00 UTC . (For the time in various timezones click here)
Adobe Connect Chatroom: http://icann.adobeconnect.com/workteamb/
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Participants:
Annalisa Roger, Fouad Bajwa, Cheryl Langdon-Orr, Sébastien Bachollet, Dev Anand Teelucksingh, Darlene A. Thompson, Gordon Chillcott, Yaovi Atohoun
Apologies: Gareth Shearman, Michel Tchonang, Wolf Ludwig
Staff:
Seth Greene, Matthias Langenegger
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Summary Minutes: Improvements Work Team B 03.11.10 Summary Minutes
Action Items: Improvements Improvements Work Team B 03.11.10 Action Items
Chat: Improvements Work Team B 03.11.10 Chat
Recording: English
Transcript: Improvements Work Team B 03.11.10 Transcript
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Agenda: 03 November 2010
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WT B AGENDA: 03 November 3 NOVEMBER 2010
STANDING AGENDA ITEMS
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2. Review of AIs from 20 Sep Oct 2010 meeting - 10 5 min
a. Seth to inform Fouad of nomination as co-chair of confirm WT B and to request answer. Status: Done; Fouad accepted position by e-mail following the meeting.
Staff to send out new Doodle to determine regular call day/time of WT B meetings. Status: Done; regular time for WT B calls set as every other Wednesday at 13:00 UTC.
- This puts WT meetings on the following dates: Oct 20, Nov 3, Nov 17, Dec 1, Dec 15, Dec 29, and so on.
- The only call times during which both WT B’s co-chairs (Fouad and Annalisa) could be present were Tuesdays at 13:00 UTC and Wednesdays at 13:00 UTC.
- Apologies to WT members who regularly can not make the new meeting time. They are invited (a) to remain on WT B by working with us online and keeping up with the meeting minutes or (b) to switch to another Improvements WT that better fits their schedules. (In other WTs, some members are participating by reading the minutes and working online.)
Seth to create a version of Simplified At-Large Improvements Outline that (a) only includes recommendations assigned to WT B (Recs 3, 4, 7, and 9) or (b) has those tabs arranged next to each other, for convenience. Status: Done; a version of Outline containing only WT B’s recommendations is now available.
- It can be reached either (a) from the WT B new Confluence workspace or (b) directly at https://spreadsheets.google.com/ccc?key=0AhOqmBdY590QdEdSSVM4SUhvcmZRMU5iWk5fM2UyUVE&hl=en.
- All members of WT B should have editing rights; please notify Seth if you do not.
Matthias to set up a wiki page (to be linked to from WT B workspace) on which all RALOs’ bylaws and bylaw changes under consideration are compared. Status: Done, contingent on agenda (discussion) item below.
Matthias to suggest to all RALOs that they discuss whether they would like to coordinate their outreach/inreach work regarding ALSes with that of Improvements WT B. Status: Four of five RALOs have discussed it; see agenda (discussion) item on below.
ITEMS FOR DISCUSSION
3. WT B’s change over to using Confluence pages – Seth, 5 min.
- See new Confluence WT B workspace at https://community.icann.org/display/atlarge/At-Large+Improvements+Work+Team+B.
4. Wiki page by Matthias on which all RALOs’ bylaws and bylaw changes under consideration are compared – Matthias, 10 min.
members have permission to access WT B Confluence pages.
- Status: Confirmed. But problems have occurred, so each WT member should confirm access.
b. Matthias to edit “Comparison of RALO Provision on Membership and Participation” link on the Overview RALO Instruments page to indicate clearly that it is a link.
- Status: Done.
c. Seth to inform Heidi that, in Cartagena, WT B (a) would like informal breakfast meeting on Thur. and (b) will participate in Improvements update during ALAC/Regional Wrap-Up.
- Status: Because of conflict w/ Abuse of the DNS forum, WT B’s informal meeting is now on Wed at 7:30 am in conf. center (trying to open at 7:30, rather than 8:00 am).
d. Matthias to create a new Confluence page comparing memberships of all RALOs according to guidelines from Fouad.
- Status: Done; see Comparison of RALO participation/membership rules. Discussion item below.
e. Seth to set up WT B’s Adobe Chat Room to include a pod w/ live links needed for meetings.
- Status: Done.
ITEMS FOR DISCUSSION/DECISION
3. Possible change of WT B call time from 13:00 UTC to 14:00 UTC after daylight saving time ends in US (7 November) – 5 min.
4. New page comparing membership/participation rules of RALOs – Matthias, 5 min.
- See Comparison of RALO participation/membership rulesSee “RALO bylaws: Proposed revisions” (a) on WT B new Confluence workspace or (b) directly at https://community.icann.org/display/atlarge/Overview+RALO+Instruments.
5. Response of RALOs regarding WT B’s invitation to coordinate outreach/inreach to ALSes – Matthias, 10 5 min.
6. Review of WT B meetings in Cartagena – Co-Chairs, recommendation subtasks to identify those easily completed (“quick wins”) – 10 min.
- Meeting forms due on 3 Nov
- Progress report by each Improvements WT to be presented at end of ALAC and Regional Wrap-Up Session. (Session extended by 30 min., giving each WT about 7 min.)
- Would WT C also like its own (60-min.) meeting in Cartagena? If so, should it be a formal (staff support, remote participation if nec., etc.) or informal (in a side room, during a meal, etc.) meeting? Formal meeting is certainly possible but more difficult to plan, given the schedule.
7. Planning for WT B’s short report during ALAC & Regional Wrap-Up in Cartagena – 10 min.
87. Any other business - – 5 min.
89. Confirmation of next meeting: Wed, 3 17 Nov , 13:00 UTC – 5 min
- Time dependent on item #3 above.
