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 **AC Room: https://participate.icann.org/naralo/                          

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Dial Out Participants: Wes Boudville, Glenn McKnight, Eduardo Diaz, Bill Jouris, Tripti Sinha, Jonathan Zuck, George Kirikos, Gordon Chillcott, Adrian Schmidt, Judith Hellerstein, Pierre-Jean Darres, John Laprise, Leah Symekher, Alfredo Calderon, David Mackey, Denise Hochbaum, Yubelkys Montalvo, Marita Moll, Greg Shatan, John More, Dustin Phillips, Javier Rua-Jovet

Apologies: Dana Perry, Susannah Gray, Maureen Hilyard

Staff: Heidi UllrichChris Mondini, Joe Catapano, Silvia Vivanco, Andrea Glandon

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Action Topics: EN

Recording:   EN

AC Recording: EN

AC Chat: EN    

Transcript: EN EN

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AGENDA

1. Attendance (

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14/47 -

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30%)

This section is to record the meeting attendance.

ALS (Total 23 ::11CA/12US) - Attendance (

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9/23 -

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39%) 

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RED = Under decertification

Unaffiliated (Total 23 :: 6CA/18US) Attendance (

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5/24 -

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20%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

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This section is to record the approval of this meeting agenda and its discussion order. (00:01/00:01)

→ 11 February  [Recording:XX:XX]:: Approved

3. Meeting Discussion Order 

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→ 14 January  [Recording: 04:00]: Glennn provided a report and Judith added. Susannah requested information about the procedure used to select people to these event. Please check transcript  starting in page #2 for more details.

→ 11 February  [Recording:XX:XX]:
: Reports given by Marita Moll (speak to a class at Carlton University), Greg Shatan (event at the United Nations and NYC Civil Hall), Alfredo Calderon (going to Digital Inclusion) and Judith Hellerstein (going to NTC - not for profit technical conference). Please check transcript  starting in page #9 for more details.

Topic 025: Topic 025: CROP FY18

LEAD: Eduardo Diaz

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→ 13 August [Recording: 22:00]:  from the transcript page 14 : "we identify the issues, we’re trying as a group to identify what matters to end users and also what we think our position should be. But at that point, we’ll then need people to participate in drafting that section of our response. So we are interested in more people being engaged to do some writing on a particular question because there are so many questions to answer"  [Decision]:Carry Forward to next meeting

→ 11 February  [Recording:XX:XX]:

Topic 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

 Presentation given. From transcript :"The big things that have been dominating the discussions in the CPWG of late are the GDPR and privacy generally, subsequent procedures"  Check transcript starting in page #21 for more details

Topic 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion Topic is for providing an update report by the head of the Educational Group.

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DESCRIPTION: To put the meeting in perspective  and bring-up anything of general interest to the membership.

→ 14 January  [Recording: 01:51]: Overview → 11 February :  Overview given. Check transcript starting in page #1 for more details

→ 11 February  [Recording:XX:XX]:

Topic 042: New NARALO Members

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→ 11 February  [Recording:XX:XX]: Pierre introduced himself. Check transcript starting in page #8 for more details.

Topic 043Topic 043: Social Media Update Report

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→ 10 December [Recording: 30:20]: No representatives were present. Carry forward to next meeting.

→ 11 February  [Recording:XX:XX]:

Topic 047: Academic Credits

LEAD: Chris Mondini

LEAD COLLABORATORS: Yubelkys Montalvo (Universities) & David Morar (Students)

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To work on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes

→ 8 October [Recording: 27:00] : Two schools identified. Arizona State University, Phoenix - Responded enthusiastically. Best approach to use research clusters. These  are groups of 4-5 student that choose a topic and work on it for a year under a direction of a University professor. At the end they produce a paper and present their findings. Most probably will start in fall '19. The other institutionalization is University of Colorado Boulder. Not moving forward at the moment but talks are open. Will follow-up with them in the future. programs. [Decision]: Carry forward to next meeting.

→ 12 November [Recording: 16:55]: There has not been much progress since the last call. From transcript: "Our next step is that we’re talking with our policy development support team, and also people that run reviews, and we’re asking them if we get these students for a six-month period or a nine-month period or a 12-month period, what is the way that we could deploy them to further ICANN’s work?" . Check transcript starting in page #13 for more details.

→ 11 February  [Recording:XX:XX]:

Topic 050: Student Outreach by  the North American Graduate Students At-Large Structure

LEAD: David Morar, Anna Cecile Loup 

: Report given. Check transcript starting in page #15 for more details. Judith request (from transcript): "we would be interested in events that are held in DC for other constituencies or other groups. We find out late to the event, and it would be great if you could give us a heads up so maybe some of our ALS's or individual members could attend. I know there was an event in DC focused on nonprofits and some other one at the ICANN office, but we didn't know about it until we just got a review who are on the GNSO's mailing list about the event. And I know the same thing happens in New York and California, and other places, so it would be helpful if we could get a heads up on some of these events, that we might be interested in attending."

Topic 047: Academic Credits

LEAD: Chris Mondini

LEAD COLLABORATORS: Yubelkys Montalvo (Universities) & David Morar (Students)

OPEN: 10 September OPEN: 12 November 2018, CLOSED:

TYPE: OutreachGeneral

DESCRIPTION:   To provide an updated report on efforts related to outreach University students by the North American Graduate Students At-Large Structurework on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes

→ 8 October [Recording: 27:00] : Two schools identified. Arizona State University, Phoenix - Responded enthusiastically. Best approach to use research clusters. These  are groups of 4-5 student that choose a topic and work on it for a year under a direction of a University professor. At the end they produce a paper and present their findings. Most probably will start in fall '19. The other institutionalization is University of Colorado Boulder. Not moving forward at the moment but talks are open. Will follow-up with them in the future. programs. [Decision]: Carry forward to next meeting.

→ 12 November [Recording: 16:55]: There has not been much progress since the last call. From transcript: "Our next step is that we’re talking with our policy development support team, and also people that run reviews, and we’re asking them if we get these students for a six-month period or a nine-month period or a 12-month period, what is the way that we could deploy them to further ICANN’s work?→ 12 November [Recording: 22:00]: A couple of suggestion given during this discussion. From Heidi Ullrich: " a grad student, who’s often the teacher’s assistant [to lead the classes,] so the undergrad, could then work with on the case study with these undergrads. And that might be a significant part of their grade. So just a possibility there that you can combine grad and undergrad students here". From George Kirikos: " there are independent study programs for undergraduate students as well as graduate students, so doesn’t necessarily have to be graduate students only. And also, ICANN did announce their open data initiative several months ago, so perhaps the credit could be kind of tied into that program, because that would obviously allow for various research or studies from students, either analyzing that data, or perhaps even better, creating some of that open data for other researchers" . Check transcript starting in page #15 #13 for more details.

→ 10 December → 11 February  [Recording: 39XX:30XX]: Check transcript starting in page #25 for more details.

→ 14 January  [Recording: 27:00]:  Nothing to report. Apologies provided.

→ 11 February  [Recording:XX:XX]:

Topic 051: NARALO Discretionary Funds & FY20 Additional Budget Request (ABR)

LEAD: Glenn McNight

Topic 050: Student Outreach by  the North American Graduate Students At-Large Structure

LEAD: David Morar, Anna Cecile Loup 

OPEN: 12 November OPEN: 10 December 2018, CLOSED:

TYPE: GeneralOutreach

DESCRIPTION: To provide a report on the request and/or use of discretionary funds and/or FY20 ABR for NARALO

→ 10 December [Recording: 05:50]: Mentioned discretionary funds and how to go about using them. Check transcript starting in page #4 for more details.

→ 11 February  [Recording:XX:XX]: Topic 53: FY20 ALAC/RALO Additional Budget Requests (ABR) has been integrated with this one.

→: To provide a report on the request and/or use of discretionary funds and/or FY20 ABR for NARALO

→ 11 February  [Recording:XX:XX]:

• FY20:
  • Live streaming for all Ralos - Not Approved
  • Writing Course/Workshop - Approved for submission
  • North American Indigenous Fellowship - Not approved
  • Second North American School of Internet Governance (NASIG) - Approved for submission

Topic 052: EPDP on the Temporary Specification for gTLD Registration Data 

LEAD: Alan Greensberg

OPEN: 10 December 2018, CLOSED:

TYPE: Policy

DESCRIPTION: To provide an update report on this effort

→ 11 February  [Recording:XX:XX]:

Topic 053: FY20 ALAC/RALO Additional Budget Requests (ABR)

an updated report on efforts related to outreach University students by the North American Graduate Students At-Large Structure

→ 12 November [Recording: 22:00]: A couple of suggestion given during this discussion. From Heidi Ullrich: " a grad student, who’s often the teacher’s assistant [to lead the classes,] so the undergrad, could then work with on the case study with these undergrads. And that might be a significant part of their grade. So just a possibility there that you can combine grad and undergrad students here". From George Kirikos: " there are independent study programs for undergraduate students as well as graduate students, so doesn’t necessarily have to be graduate students only. And also, ICANN did announce their open data initiative several months ago, so perhaps the credit could be kind of tied into that program, because that would obviously allow for various research or studies from students, either analyzing that data, or perhaps even better, creating some of that open data for other researchers". Check transcript starting in page #15 for more details.

→ 10 December [Recording: 39:30]: Check transcript starting in page #25 for more details.

→ 14 January  [Recording: 27:00]:  Nothing to report. Apologies provided.

→ 11 February  [Recording:XX:XX]:

Topic 051: NARALO Discretionary Funds & FY20 Additional Budget Request (ABR)

LEAD: Glenn McNightLEAD: Eduardo Díaz / Glenn McKnight

OPEN: 10 December 2018, CLOSED: 11 February 2019 (integrated with topic 051)

TYPE: General

DESCRIPTION: →: To request proposals for submission to this process and report on its results. Requirements for proposals are as follows:

...

To provide a report on the request and/or use of discretionary funds and/or FY20 ABR for NARALO

• FY20 (final board approval is 3 May 2019) :
  • Live streaming for all Ralos - Not Approved
  • Writing Course/Workshop - Approved for submission
  • North American Indigenous Fellowship - Not approved
  • Second North American School of Internet Governance (NASIG) - Approved for submission
    
    

→ 10 December [Recording: 05:50]: Mentioned discretionary funds and how to go about using them. Check transcript starting in page #4 for more details.

→ 11 February : Topic 53: FY20 ALAC/RALO Additional Budget Requests (ABR) has been integrated with this one.

→: To provide a report on the request and/or use of discretionary funds and/or FY20 ABR for NARALO

→ 11 February: NARALO has spent so far, $2904, so we have available $1046 to spend.

• Topic 052: EPDP on the Temporary Specification for gTLD Registration Data 

LEAD: Alan Greensberg

OPEN: 10 December 2018, CLOSED:

TYPE: Policy

DESCRIPTION: To provide an update report on this effort

→ 11 February: There was no report.

Topic 053: FY20 ALAC/RALO Additional Budget Requests (ABR)

LEAD: Eduardo Díaz / Glenn McKnight

OPEN: 10 December 2018, CLOSED: 11 February 2019 (integrated with topic 051)

TYPE: General

DESCRIPTION: →: To request proposals for submission to this process and report on its results. Requirements for proposals are as follows:

• • Proposals should include ways in which will make the entire At-Large community more effective and develop the At-Large community rather than a single section of the At-Large community.
  • Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
  • If any request is made on outreach, it should go through the CROP program or as a part of a larger ALAC request for RALO Discretionary Funding. 
  • RALO requests should be strategic and in line with their RALO's strategic outreach plans and must be endorsed by their RALO prior to being submitted for consideration by the FBSC.

  • Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change.  Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.
    
    

    Timeline	Start	End	Status
    Kick off and Submission period	11/05/2018	25/01/2019	In progress
    FBSC representatives and/or staff to send notice of opening of FY20 Additional Budget Request (ABR) process to RALOs	15/11/2018	15/11/2018	Completed
    RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to staff@atlarge.icann.org	26/11/2018	04/01/2019	Completed
    Discussion of Proposals with Finance Staff and FBSC	07/01/2019	11/01/2019	Completed
    Revised proposals to be sent to the FBSC for final review.	14/01/2019	18/01/2019	Completed
    The ALAC to review the proposed At-Large FY20 ABRs during their monthly call	22/01/2019	22/01/2019	Completed
    The FBSC to review all the RALO requests.	23/01/2019	23/01/2019	Completed
    Submissions Due – send to planning@icann.org	25/01/2019	25/01/2019	Completed
    Preliminary review of requests by ICANN.org	28/01/2019	08/03/2019	On target
    SO/AC consultations at ICANN 64 (by request, during Constituents’ Day)	09/03/2019	15/03/2019	On target
    Final assessments and recommendations by ICANN.org	18/03/2019	31/03/2019	On target
    ICANN Board Finance Committee Review and recommendation for approval to the Board	15/04/2019	19/04/2019	On target
    ICANN Board review and approval at May Board meeting	22/04/2019	03/05/2019	On target

    
    

→ 10 December [Recording: 09:00]: Proposal to be submitted: Policy Course, North American indigenous fellowship program and the second North American School of Internet Governance (NASIG). Check transcript starting in page #4 for more details.

→ 14 January  [Recording: 20:52]: Report given. Check transcript starting in page #13 for more details.

→ 11 February  [Recording:XX:XX]: This topic has been integrated with Topic 51. Close

Topic 055: 2019 NomCom update report

LEAD: Leah Symekher

OPEN: 10 December 2018, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2019 NomCom representative.

→10 December [Recording: 23:50]: This year openings are (from transcript): "The public technical identifiers, we have one seat open; that's a three-year term. The ICANN board of directors, we have three seats open; that’s a three-year term. GNSO Council, we have two seats opens; that’s a three-year term. And for the At-Large Advisory Committee, we have three seats open; a three-year term. The At-Large is for specific regions. As you see, we have Asia, Australia and the Pacific Islands. We have Africa, and we have election in America and the Caribbean Islands. So that's the space specific in terms of geography. The ccNSO council, we have one seat and that's a three-year term." Check transcript starting in page #16 for more details.

→ 14 January  [Recording: 23:00]: (from transcript) :"we have ten open seats that we are filling this year. Three for the Board of Directors, one for the PTI and that’s the Public Technical Identifier Board, two for the GNSO Council, one for the ccNSO Council, and three for ALAC. And the ALAC regions that we’re focused on this time is the Asia, Australia, Pacific Island region, one candidate from that region; Africa as the second one; and the LAC region. That’s the third one. That’s a total of ten.". Check transcript starting in page #15 for more details.

→ 11 February:  From transcript: "We have three for the Board of Directors, two GNSO seats, three At-Large, specifically the regions that we’re especially looking for candidates are Asia, Australia, the Pacific Islands, that's one region, Africa is another region, Latin America and the Caribbean islands is another region, so, three seats in total. ccNSO, one seat. We are also looking for one seat for the PTI Board. We already have the application, was already opened on January 17th. It closes on March 18th." Check transcript starting in page #18 for more details.

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Timeline

...

Start

...

End

...

Status

...

Kick off and Submission period

...

11/05/2018

...

25/01/2019

...

In progress

...

staff@atlarge.icann.org

...

Submissions Due – send to planning@icann.org

...

25/01/2019

...

25/01/2019

...

Completed

...

Preliminary review of requests by ICANN.org

...

28/01/2019

...

08/03/2019

...

On target

...

SO/AC consultations at ICANN 64 (by request, during Constituents’ Day)

...

09/03/2019

...

15/03/2019

...

On target

...

Final assessments and recommendations by ICANN.org

...

18/03/2019

...

31/03/2019

...

On target

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ICANN Board Finance Committee Review and recommendation for approval to the Board

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15/04/2019

...

19/04/2019

...

On target

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ICANN Board review and approval at May Board meeting

...

22/04/2019

...

03/05/2019

...

On target

→ 10 December [Recording: 09:00]: Proposal to be submitted: Policy Course, North American indigenous fellowship program and the second North American School of Internet Governance (NASIG). Check transcript starting in page #4 for more details.

→ 14 January  [Recording: 20:52]: Report given. Check transcript starting in page #13 for more details.

→ 11 February  [Recording:XX:XX]: This topic has been integrated with Topic 51. Close

Topic 055: 2019 NomCom update report

LEAD: Leah Symekher

OPEN: 10 December 2018, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2019 NomCom representative.

→10 December [Recording: 23:50]: This year openings are (from transcript): "The public technical identifiers, we have one seat open; that's a three-year term. The ICANN board of directors, we have three seats open; that’s a three-year term. GNSO Council, we have two seats opens; that’s a three-year term. And for the At-Large Advisory Committee, we have three seats open; a three-year term. The At-Large is for specific regions. As you see, we have Asia, Australia and the Pacific Islands. We have Africa, and we have election in America and the Caribbean Islands. So that's the space specific in terms of geography. The ccNSO council, we have one seat and that's a three-year term." Check transcript starting in page #16 for more details.

→ 14 January  [Recording: 23:00]: (from transcript) :"we have ten open seats that we are filling this year. Three for the Board of Directors, one for the PTI and that’s the Public Technical Identifier Board, two for the GNSO Council, one for the ccNSO Council, and three for ALAC. And the ALAC regions that we’re focused on this time is the Asia, Australia, Pacific Island region, one candidate from that region; Africa as the second one; and the LAC region. That’s the third one. That’s a total of ten.". Check transcript starting in page #15 for more details.

→ 11 February  [Recording:XX:XX]:

Topic 056: ATLAS III & North America School of Internet Governance (NASIG 2019)

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DESCRIPTION: To provide an ATLAS III and NASIG update

→ 14 January → 11 February  [Recording: 36XX:00XX]: Changed Topic title and description. Update given. Check transcript starting in page #22 #4 for more details.→ 11 February  [Recording:XX:XX]: Changed Topic title and description.

Topic 059: RIR Outreach

LEAD: Judith Hellerstein

...