AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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Transcript: EN
AGENDA
1. Attendance (XX/43)
This section is to record the meeting attendance. Colors are to identify the corresponding attendance state: Green=Present, Yellow=Apology, Red=Not Present,
ALS (Total 23 :: 10CA/2PR/11US) - Attendance (XX/23)
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Participants:
EN: Eduardo Diaz, Glenn McKnight, Adrian Schmidt, Alan Greenberg, Allan Skuce, Anna Loup, Gordon Chillcott, Greg Shatan, Joel Thayer, John More, Joly MacFie, Jonathan Zuck, Judith Hellerstein, Kristin Doan, Leah Symekher, Loris Taylor, Nathalie Coupet, Susannah Gray, Bill Jouris, Marita Moll, David Morar, Dana Perry
Apologies: Matthew Rantanen, Javier Rúa (added by ED after the meeting for the record - see page 8 in the transcript)
Staff: Heidi Ullrich, Silvia Vivianco, Evin Erdoğdu, Christopher Mondini, Claudia Ruiz
Call Management: Claudia Ruiz
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Summary Minutes:
Action Items: EN
Recording: EN
Webex Chat: EN
Transcript: EN
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AGENDA
1. Attendance (XX/43)
This section is to record the meeting attendance. Colors are to identify the corresponding attendance state: Green=Present, Yellow=Apology, Red=Not Present,
ALS (Total 24 :: 10CA/2PR/12US) - Attendance (XX/24)
# | ALS | REP | ALT |
|---|---|---|---|
| 1 | Pacific Community Networks Association/CA | Allan Skuce (P) | Bev Collins |
| 2 | Nova Scotia Community Access Program/CA | Dana Perry (P) | Erick Stackhouse |
| 3 | ISOC DC/US | Dustin Phillips | John More (P) |
| 4 | ISOC PR/PR | Eduardo Díaz (P) | Alfredo Calderón |
| 5 | Canadian Association for Open Source (CLUE)/CA | Evan Leibovitch | Mathew Rice |
| 6 | Foundation For Build. Sustainable Communities/CA | Glenn McKnight (P) | Robert T Bell |
| 7 | Greater Toronto Area Linux User Group/CA | Gordon Chillcott (P) | Scott Sullivan |
| 8 | Knujon/US | Grath Bruen | - |
| 9 | Association of Internet Users/US :: ALAC 2017-19 | John LaPrise | Cristina Willlard |
| 10 | ISOC NY/US | Joly McFie (P) | Greg Shatan (P) |
| 11 | Capital Area Globetrotters/US | Judith Hellerstein (P) | Le-Marie Thompson |
| 12 | Consumers Council of Canada/CA | Kenneth L. Whitehurst | Howard Dean |
| 13 | ISOC CO/US | Karen Mulberry | - |
| 14 | ISOC SF/US | Leah Sykmekher (P) | Susannah Gray (P) |
| 16 | Native Public Media/US | Loris Taylor (P) | Elyse Dempsey |
| 17 | Telecommunities Canada/CA | Marita Moll (P) | Garth Graham |
| 18 | Communautique/CA | Monique Chartrand | - |
# | ALS | REP | ALT |
| 1 | Pacific Community Networks Association/CA | Allan Skuce | Bev Collins |
| 2 | Nova Scotia Community Access Program/CA | Dana Perry | Erick Stackhouse |
| 3 | ISOC DC/US | Dustin Phillips | John More |
| 4 | ISOC PR/PR | Eduardo Díaz | Alfredo Calderón |
| 5 | Canadian Association for Open Source (CLUE)/CA | Evan Leibovitch | Mathew Rice |
| 6 | Foundation For Build. Sustainable Communities/CA | Glenn McKnight | Robert T Bell |
| 7 | Greater Toronto Area Linux User Group/CA | Gordon Chillcott | Scott Sullivan |
| 8 | Knujon/US | Grath Bruen | - |
| 9 | Association of Internet Users/US :: ALAC 2017-19 | John LaPrise | Cristina Willlard |
| 10 | ISOC NY/US | Joly McFie | Greg Shatan |
| 11 | Capital Area Globetrotters/US | Judith Hellerstein | Le-Marie Thompson |
| 12 | Consumers Council of Canada/CA | Kenneth L. Whitehurst | Howard Dean |
| 13 | ISOC CO/US | Karen Mulberry | - |
| 14 | ISOC SF/US | Leah Sykmekher | Susannah Gray |
| 16 | Native Public Media/US | Loris Taylor | Elyse Dempsey |
| 17 | Telecommunities Canada/CA | Marita Moll | Garth Graham |
| 18 | Communautique/CA | Monique Chartrand | - |
| 19 | The IP/Tech. Section of the HI State Bar Assoc./US | Seth Reiss | Tracey Ohta |
| 20 | ISOC Quebec/CA | Destiny Tchehouali | Robert Castonguay |
| 21 | ISOC Canada/CA | Shelley Robinson | Murray McKercher |
| 22 | Connecting.nyc Inc./US | Thomas Lowenhaupt | Robert Pollard |
| 23 | Hispanic Educational Tech. Services (HETS)/PR | Yubelkys Montalvo | Yelixa Castro |
| 24 | At-Large North American Graduate Students | David Cristian Morar (P) | Anna Cecile Loup (P) |
For For updates please contact Evin Erdoğdu, At-Large Staff.
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# | Name | Region |
|---|---|---|
| 1 | Adrian Schmidt (P) | CA |
| 2 | Alan Greenberg (P) | CA |
| 3 | Daniel Wright | US |
| 4 | David Allnut | US |
| 5 | Edward Hasbrouck | CA |
| 6 | Endrias Zewde | US |
| 7 | Javier Rúa Jovet (P) | PR |
| 8 | Jean Armour Polly | US |
| 9 | Jeongwon Ryu | US |
| 10 | John Levine - 2017 Rep.* | US |
| 11 | Jonathan Zuck (P) | US |
| 12 | Kristian Stout | US |
| 13 | Linda Kaiser | US |
| 14 | Michelangelo De Simone | US |
| 15 | Philip Righter | US |
| 16 | Roberto Guerra | CA |
| 17 | Roland Yarbrough | US |
| 18 | Thomas Struett | US |
| 19 | Thomas W Campbell | US |
| 20 | Wendy Seltzer | US |
| 21 | Wes Boudville | US |
| 22 | William Cunningham | US |
<<For updates please contact Evin Erdoğdu, At-Large Staff.
*Please note John Levine resigned as an Individual Member of NARALO in March 2018.
2. Quorum :: (35%) Consensus (XX/9) - (50%) Votes (XX/12)
This section is to record if there is quorum for decisions that requires a consensus call or formal vote.
--→ 14 May [Recording: --] [Decision]:
3. Approval of the Agenda & Discussion Order
This section is to record the approval of this meeting agenda and its discussion order.
--→ 14 May [Recording: --] [Decision]:
4. Resolved Discussions (i.e. Closed or Dormant)
This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.
--→ 14 May [Recording: --] [Decision]:
ITEM 027: Global indigenous Ambassador Program (GIA)
LEAD: Matthew and Geoffrey
OPEN:14 March 2018, CLOSED: 14 March 2018
TYPE: [Outreach]
DESCRIPTION: Program Update
--→ 14 March [Recording: 12:20] Update given. Testimonial given by Mathew about his experience with the program. Testimonials given by Michelle from Canada and Lillian from Colombia. [Decision]: Recommend to close.
ITEM 011: 2018 CROP Program Coordinators (PCs)
Good suggestion son what to do
OPEN: 20 Nov 2017, CLOSED:Dormant @ 12/11/17
TYPE: General
DESCRIPTION: Designate CROP Program Coordinators (PCs) for NARALO.
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: 33:50] Status quo, depending on ALAC's decision and when positions are open. ALAC to discuss this sometime after January 2018. NARALO will act accordingly. In the meantime Judith and Glenn will remain in their current positions.[Decision]: This discussion is to be put on a dormant state until ALAC discuss this.
--→ 14 March [Recording: 20:50] Program is being put on hold so there was no to much to say. [Decision]: Recommend to put in dormant state until final decision is made about the program.
ITEM 009: NARALO Hot Topics
LEAD: John Laprice / Policy Group
OPEN: 20 Nov 2017, CLOSED: 9 April 2017
TYPE: Policy
DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE. Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]: Carry forward to next meeting
11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
08 January 2018: [Recording: --] There was no one from the Policy Group to discuss this item. [Decision]: Carry forward to next meeting.
12 February 2018 [Recording: 42] There was no one from the Policy Group to discuss this item. [Decision]: Carry forward to next meeting.
14 March [Recording: 22:17]: Mentioned three groups that have been created to tackle hot topics and bringing new blood into the region. These are: Policy, Education and Outreach. [Decision]: Carry forward to next meeting.
09 april [Recording: 51] This item was discussed as part of the Policy group. [Decision]: Recommend to close and fuse into into the Policy group.
ITEM 030: ccTLD Update - Dot NYC
LEAD: Tom Lowenhaupt
OPEN: 09 April 2018, CLOSED: 09 April 2018
TYPE: [General]
DESCRIPTION: Presentation about city ccTLDs
--→ 09 april [Recording: 33] Presentation given. Please see details starting at page 18 in the transcript. Tom would like to know from anyone in the group how well city TLDs are serving the needs of resident of various cities. [Decision]: Recommend to close.
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| 23 | Nathalie Coupet (P) | US |
<<For updates please contact Evin Erdoğdu, At-Large Staff.
*Please note John Levine resigned as an Individual Member of NARALO in March 2018.
2. Quorum :: (35%) Consensus (XX/9) - (50%) Votes (XX/12)
This section is to record if there is quorum for decisions that requires a consensus call or formal vote.
--→ 14 May [Recording: --] [Decision]:
3. Approval of the Agenda & Discussion Order
This section is to record the approval of this meeting agenda and its discussion order.
--→ 14 May [Recording: --] [Decision]:
4. Meeting Discussion Order
Item # | Discussion | Lead | Allotted Time/Running Time |
|---|---|---|---|
033 | New ALS :: North American Graduate Students (NAGS) →: To provide introduction remarks by the founders | David Morar Anna Loup | (00:02 /00:02) |
| 032 | NARALO.ORG →: To call for volunteers to provide feedback about the NARALO.ORG website as to navigation and content. Google doc https://docs.google.com/document/d/1eccGcU7zwvw_lMkE2jAx38QBG-LQsNAjM7BLvEmaaOE/edit?usp=sharing | Glenn | (00:01 /00:03) |
026 | NARALO ALAC members Update Reports →: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about. | Javier John Alan | (00:04 /00:07) |
| 023 | →: To provide an update on the 2018 NARALO Elections | Eduardo | (00:04 /00:11) |
| 002 | 2018 NARALO Individual Member Representative (IMR) Elections →: To provide an update on the 2018 NARALO IMR Elections according to Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”. | Alan or Staff | (00:03 /00:14) |
| 025 | CROP FY18 →: To provide an update/report for the following CROP supported events: ARIN 41 (William), Digital Inclusion (Glenn) and RigthsCon (Judith) | Eduardo | (00:9 /00:23) |
| 005 | 2018 NomCom update report →: Please read the written report included in this discussion item of the agenda which was provided off-line on 4/23/2018 - CLICK | Leah | (00:01 /00:24) |
| 014 | Individual Members Certification Criteria →: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE. :: 14 May 2018: Recommend to put on dormant state for further evaluation in the future. | Eduardo | (00:01 /00:25) |
| 031 | North America Stakeholder Engagement Strategy for FYI 18/19 →: To discuss the final North America Stakeholder Engagement Strategy for FYI 18/19 to be launch on May 14, 2018. | Chris or Joe | (00:10 /00:35) |
| - | SWebinar: Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. This has a direct impact on the GDPR compliance and its' impact on WHOIS. Specially when recently it has been said by 'The European Commission’s data protection advisory body... it continues to have “concerns” about plans to bring the internet’s WHOIS service into compliance with sweeping new data rules set to come into force in Europe next month, indicating that those plans (proposed by ICANN) are as yet insufficient". (https://www.silicon.co.uk/workspace/europe-icann-gdpr-compliance-231417 , https://www.silicon.co.uk/e-regulation/safe-harbour-not-adequate-wp29-189699?inf_by=5ad87771671db8a77d8b5ac2 , https://www.icann.org/news/blog/data-protection-privacy-issues-update-soliciting-community-input-on-article-29-guidance) | Johnathan | SWebinar (00:15 /00:50) Q&A (00:10/00:60) |
| - | Any Other Business (AOB) | All | - |
| - | Next meeting: 11 June 2018 @19:00 UTC | - | - |
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OPEN: 20 Nov 2017, CLOSED: 14 May 2018
TYPE: General
DESCRIPTION: To provide an update on the 2018 NARALO IMR Elections according to Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.
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09 april [Recording: 20 ] Alan provided a summary of this. The position of representative is not currently filled. in the process of essentially refreshing the individual membership to make sure the people we have are still alive and active and interested in being involved which is going to happen before the end of May. At that time, we will then have a selection process for selecting the individual representative [Decision]: Carry forward to next meeting.
--→ 14 → 14 May [Recording: --]16:48 ] Individual elections announced: Alan is the representative. Javier will be alternate. [Decision]: Close discussion.
ITEM 005: 2018 NomCom update report
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09 april [Recording: --] No report given. [Decision]: Carry forward to next meeting.Anchor
--→ 14 May [Recording: --1:02 ] Off-line report update at @4/23/2018 :: for leadership positions within ICANN, the NomCom initiated a recruitment phase in January. The NomCom carried out various outreach activities, including circulating an invitation via social media platforms, email and news updates via professional networks. NomCom members presented at multiple events, reached out to potential candidates and encouraged them to apply. This effort was intensified during ICANN61. In parallel, an independent recruitment firm targeted candidates for Board positions. At the end of the period for expressions of interest, the NomCom received 109 complete applications. Applicants applied from Africa (19), Asia Pacific (25), Europe (21), Latin America and the Carribbean (13), and North America (31). There were 33 female and 76 male applicants. In terms of ICANN leadership position application numbers, there were (87) Board, (43) GNSO, (19) ALAC and (40) ccNSO.Updates on the candidate assessment phase will follow shortly. Reported by Leah Symekher ALAC-NARALO delegate to the NomCom 2018 2018. Leah reported during the meeting as well. [Decision]: Carry forward to next meeting.
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OPEN: 20 Nov 2017, CLOSED: Dormant @ 14 May 2018
TYPE: General
DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.
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--→ 14 May [Recording: --] [Decision]: Move to a dormant state for future discussion.
ITEM 017: NARALO Outreach Group Update Report
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--→ 14 May [Recording: --] Not in agenda for this meeting. [Decision]: Carry forward to next meeting
ITEM 023: NARALO Elections
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Date | Event | ||
|---|---|---|---|
23 April 2018 (ended) | Nominations* open for four positions: Chair, Secretariat, ALAC Representative and NomCom Delegate. ROP 6.1.2: "Candidates for office may be an Individual Member or a member of an ALS Member, and must be resident in North America." | ||
4 May 2018 (ended) | Nominations Close. ROP 6.4.1: "The nomination period shall be no fewer than ten (10) working days." | ||
11 May 2018 (ended) | Deadline for Nomination Acceptance. ROP 6.4.2: "Nominations other than self-nominations must be accepted within 7 days of the close of the nomination period."." | ||
| 14 May 2018 | Elections, if required, open. | ||
15 MayMay 14, 2018 | NARALO Special Purpose Call on NARALO 2018 Elections: "Get to Know the Candidates" - 15 May 2018 @ 21:00 UTC | 14 May 2018 | Elections, if required, open. |
18 May 2018 | Elections, if required, end. | ||
| 18 May 2018 | Elections results are published. | ||
| AGM (ICANN 63) | Newly elected ALAC Members and RALOs Leaders shall be seated at the ALAC Wrap Up Session during the 2018 AGM. |
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12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is synchronizing all RALO elections two run simultaneouslyall RALO elections two run simultaneously. [Decision]: Carry froward to next meeting
14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.
09 april [Recording: 16:00] Heidi provided a detail account of the election time line. Refer to recording/transcript (page8) for more details. [Decision]: Carry froward forward to next meeting.
--→ 14 May 14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.
09 april [Recording: 16:00] Heidi provided a detail account of the election time line. Refer to recording/transcript (page8) for more details. [Decision]: Carry forward to next meeting.
16:48 ] Individual elections announced: Alan is the representative. Javier will be alternate. By ROP 6.5.1, NARALO Chair and Secretariat elected by acclamation. Alan clarified the process on how elections are run when there are more that two candidates for one position. See discussion on the transcript page #14. Election time table in the wiki (and here in the agenda ) is incorrect. Elections starts on 24 May 2018. [Decision]: Carry forward to next meeting.--→ 14 May [Recording: --] [Decision]:
ITEM 025: CROP FY18
LEAD: Eduardo Diaz
...
09 april [Recording: 25] William (WC) mentioned that his trip to the ARIN is more strategic in comparison to the GA trip to New Orleans and that he is looking forward to help out. Glenn sent to WC brochures and materials to help with the outreach. Glenn also mentioned that he is going to attend The Digital Inclusion in Cleveland and Judith the RigthsCon in Toronto where she is going to be one of panelist as the At-Large Global Indigenous Ambassador program. Read more details in the transcripts (page 12) [Decision]: ACTION ITEM: William, Glenn and Judith to prepare to work with Evin and Mario from staff to make sure that all the activities are posted on taat-large social media, Twitter, Facebook. Also, to provide short written reports to staff to start documenting all of these activities and some of the achievements.
--→ 14 May [Recording: 30: --]35] Running out of time at this moment of the agenda. [Decision]: Carry forward to next meeting as first item in the agenda.
ITEM 026: NARALO ALAC Members Update Reports
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09 april [Recording: 3:00 ] Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action item for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.
--→ 14 May [Recording: --] [Decision]:12:04 ] Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up) and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.
ITEM 028: NARALO Policy Group Update Report
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--→ 14 May [Recording: --] Not in agenda for this meeting. [Decision]: Carry forward to next meeting
ITEM 029: NARALO Education Group Update Report
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--→ 09 april [Recording: --] For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.
--→ 14 May [Recording: 45: --00 ] Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.
6. New Discussions (→= current meeting date)
...
OPEN: 14 May 2018, CLOSED: 14 May 2018
TYPE: Outreach
DESCRIPTION: To discuss the final North America Stakeholder Engagement Strategy for FYI 1819/19 20 to be launch on May 14, 2018.
--→ 14 May [Recording: --]32:35 ] Presentation was given. [Decision]: Close discussion.
ITEM 032: NARALO.ORG
LEAD: Glenn McKnight
...
DESCRIPTION: To call for volunteers to provide feedback about the NARALO.ORG website as to navigation and content.
--→ 14 May [Recording: --] 5:04] Expanded on Anna Loop's background. Discussion starts in transcript page #4. The following people volunteer to help in the group: Judith, Joy and Susannah. Some problems were discussed. [Decision]: Carry forward to next meeting.
ITEM 033: New ALS :: North American Graduate Students (NAGS)
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OPEN: 14 May 2018, CLOSED: 14 May 2018
TYPE: General
DESCRIPTION: To provide introduction remarks by the founders
--→ 14 May [Recording: --] 2:04 ] Anna described the group. See transcripts starting at page #2 [Decision]: Close discussion.
7. Any Other Business (AOB)
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